Events Assistant
Current
Avoriaz, France
Role for Snowboxx festival.My role consisted in :- Assisting the Event Manager, Event Assistant Manager, Event Coordinator, Head of Events and work alongside the Site Office Manager.- Supporting Event Management team with ad-hoc communication / translation with all French-speaking stakeholders (verbal and written)RESPONSABILITIES- Ad-hoc administrative and translation duties, French stakeholder liaison (see french liaison above)- Ensuring all departments have completed their accreditation requirements - circulate instructions on accreditation collection, amendments and additions and safety brieifng completion- Ensuring all procedures are outlined in advance and communicated to relevant departments (radio, accreditation, equipment sign outs, crew food reconcilliation, on site procurement, etc) - Setting up all digital sign out sheets required- Inputting into non-customer accreditation plan, including all pass sheets for the duration of the eventSet up crew food reconcilliation sheets and processes- Cross checking all flight, catering and accommodation requirements for EM team and security, note any late arrivals or room changes- Assisting with all non-customer accreditation distribution and tracking - ensuring all staff have completed safety briefings in advance, ahead of recieving accreditation- Printing Venue Manager packs and creating 'go boxes' for each venue- Assisting with splitting and installing site-wide signage, alongside Venue Managers- Printing pass sheets and instal site wide, alongside Venue Managers- Crew food supplier management, keep detailed voucher reconcilliation figures, daily meeting with suppliers, gather feedback from staff - support Event Coordinator to ensure agreements are upheld- Managing staff welfare areas, ensuring areas are tidy and well stocked- Organising meals for Production and Event Management Teams at peak periods, if required- Supporting Site Office Manager in their responsibilities as required
