Department Administrator-Facilities Maintenance Management
Current• Coordinate Departmental planning;• Screening telephone calls, enquirers and requests, and handling them when appropriate• Welcoming and looking after visitors• Organizing and maintaining diaries and making appointments• Dealing with incoming email, faxes and post• Dealing with correspondence, taking dictation and minutes• Producing documents, briefing papers, reports and presentations• Coordinate input for monthly reports• Compile reports• Liaising with clients, suppliers and other staff• Arranging travel and accommodation • Input to procurement : Follow-up on procurement processes and documentation• Coordination of departmental meetings;• Organizing and attending meetings, and ensuring the manager is well-prepared for meetings• Occasionally, take minutes or dictation at meetings, or to provide general assistance during presentations• Organizing and storing paperwork, documents and computer-based information• Arranging travel and accommodation • Follow up on minutes of meetings• Assist the Managers with typing and binding documentsMonitor and replenish stationery and consumables
