Virtual Content• Optimize word documents, excel spreadsheets, reports, PowerPoint presentations, and cover letters, meeting prep / notes and contracts.• Data entry and updating• Simplify and improve Virtual Organization• Calendar Management• Appointments scheduling• Email management• Arrange and confirm personal appointments • CRM Management• Reminders for important dates• Online research• Social media posting Event planning• Pre- Event research• Reservations for meeting and conference venues• Ordering refreshments• Invitations/reminders Travel Arrangements• Schedule flights• Hotel reservations• Car rental• Driving directions• Weather/ traffic Client Mailings• Invitations• Birthday/anniversary notes• Thank you Notes• Client gifts• Promotional material Private Assistance (NOT ON THE PACKAGE)• Pick up gifts• Assistance with courier service• Help coordinate parties and baby showers• Personal shopper service• Taking your kids out for entertainment• Validate meeting and conference venues prior to the meeting• To join/support you in the meeting

1. To render/ manage all administrative support services in the Directorate. 2. Support the manager with the administration of the budget. 3. Be well informed about the Public Service and departmental prescripts/policies and other documents and ensures that the application thereof. 4. Supervise interns and clerks in the Directorate. 5. To coordinate and manage the office of the Director. 6. Provide support to the Manager/ Director regarding meetings.7. Ad hoc tasks: To provide support to other members of the Directorate by assisting in setting up meetings with the Directors inside and outside the Department. Assisting all the Middle managers, Senior Admin Clerks and Interns in amending documents for them by aligning and checking spelling errors for them in their memos, letters and submissions. Assist the Chief Director in the absence of her Personal Assistant.

1. To conduct desktop study. Conducting Desktop research where necessary for Production of Professionals, Production of Academics, Entrepreneurship and Education Technical Task Team and stronger Higher Education partnerships.2. To coordinate meetings. Coordinate workshops, arrange catering, parking for team members and venues for meetings. Stakeholder coordination which includes regular correspondence with members.  Collecting, collating and analysing information.  Ensure quality in coordinating meetings by minimising mistakes.  Develop attendance register for present members to sign.  Record and distribute minutes and courier next meeting documents to all members. Arrange travel and accommodation for Managers. Ensure effective and efficient functioning of the office of the Chief Director.3. Diary Management.  Booking electronic meetings on MS Outlook and develop contact list for both production of professional and production of academics on MS Excel.4. General Administrative duties and other queries.  Respond to written and telephonic requests. Prepare documents, capturing, monitoring and updating important information or documents on the share drive. Ensure work is completed and on time. File confidential documents (electronically and manually). Make minutes for management team meetings as required. Making photocopies, binding and lugging documents.  Collecting and recording newspapers received and Team work.

1. To conduct desktop study.Conducting Desktop research where necessary for Production of Professionals, Production of Academics, Entrepreneurship and Education Technical Task Team and stronger Higher Education partnerships.2. To coordinate meetings.Coordinate workshops, arrange catering, parking for team members and venues for meetings. Stakeholder coordination which includes regular correspondence with members. Collecting, collating and analysing information. Develop attendance register for present members to sign. Record and distribute minutes and courier next meeting documents to all members.3. Diary Management. Booking electronic meetings on MS Outlook and develop contact list for both production of professional and production of academics on MS Excel.4. General Administrative duties and other queries. Respond to written and telephonic requests, Prepare documents, capturing, monitoring and updating important information or documents on the share drive, File confidential documents (electronically and manually). Make minutes for management team meetings as required. Making photocopies, binding and lugging documents. Collecting and recording newspapers received. Team work.

Creation of filing system document, filing of student marks, photocopy study guides, type question papers and assist the departmental secretary on other administrative tasks such as ordering office stationery and making follow ups on students with outstanding documents.