Mara Flores Email & Phone Number

New York, United States

Greater New York City Area

• Overseeing projects and coordinating among team members.• Managing administrative functions that align with project support.• Monitoring project deliverables and performance.• Coordinating schedules, planning meetings and travel.• Undertaking research, collecting and analyzing information.• Assisting with event planning, including working with vendors, event coordinators and design teams for on-site collateral.• Managing email marketing campaigns.• Editing and uploading blog posts on various platforms.• Other executive-level admin support as necessary.

Greater New York City Area

Coordinated internal resources and third parties/vendors for the flawless execution of projects pertaining to award ceremonies:• Ensured resource availability and allocation, ordering awards, equipment, displays, signage, etc.• Ensured that all projects were delivered on-time, within scope and within budget.• Monitored project progress and handled any issues that arose.• Established and maintained relationships with third parties/vendors.• Managed relationships with members and all stakeholders.• Ensured that members’ needs were met as projects evolved.• Measured and reported on project performance.• Planned corporate events for committee members.

Greater New York City Area

Coordinated project management activities, resources, equipment and information pertaining to meetings, events and programs:• Developed project scopes and objectives, ensuring technical feasibility.• Retrieved necessary information (e.g. client requirements and pertinent financial data).• Helped prepare budgets and track expenses.• Ordered resources, such as supplies, equipment, displays, signage, etc.• Acted as the point of contact and communicated project status to all participants.• Issued all appropriate legal paperwork (e.g. contracts and terms of agreement).• Scheduled regular meetings and recorded decisions (e.g. assigned tasks and next steps).• Coordinated quality controls to ensure deliverables met requirements.• Monitored project progress and addressed potential issues, reporting and escalating to management as needed.• Maintained and updated company-wide events calendar and contract database.

Greater New York City Area

Answered phones and received visitors at the front desk by greeting, welcoming, directing and announcing them appropriately:• Greeted and welcomed guests as they arrived at the office, directing them to the appropriate parties.• Answered, screened and forwarded incoming phone calls.• Received, sorted and distributed daily mail/deliveries.• Maintained office security by following safety procedures and controlling access via the reception desk (monitored logbook, issued visitor badges).• Updated calendars and scheduled meetings.• Performed other clerical receptionist duties such as filing, photocopying, transcribing and faxing.• Assisted with project overflow from the Events & Programs department.

Greater New York City Area