Worked with local management, ensure that all employees were fully prepared for the transition to the new system. Guided, supported, and trained staff on the new system.Ensure proper coding of expenses using various audit procedures.Follow-up with employees regarding non-compliant expenses and approaching or missed deadlines.Provide guidance to employees on correcting and submitting expense reports. Respond to inquiries from employees and provide training as needed using existing content or create new content if required. Upload transactions into Databasics and review/resolve discrepancies to ensure employee reimbursements and credit card payments can be processed in a timely manner.

Respond to inquiries and take appropriate action, and interact with vendors regarding issues relating to invoices. Respond and follow up to queries by email.Maintain and organize filing of vendor invoices.Resolve payment issues with vendors.Reconcile vendor statements and work with buyers to resolve discrepancies.Ensure all invoices area coded correctly and routed for approval. Interact professionally, and collaboratively with management and other departments for invoices dispute resolution. Process 3 way P.O. matching invoice

Managed email and calendars, scheduled meetings, resolved scheduling conflicts efficiently and with minimal disruption to participants.Prepared and sent invitations to Bidders.Set-up and maintained projects, kept information current at all times.Managed the start-up and filing of all project documentation including contracts, change orders, approved submittals, RFI logs, meeting minutes and other necessary project documentation.Prepared, mailed and collected subcontractor change orders.Issued purchase orders to vendors and sub-contractors.Assisted with budgeting process.Process and monitor routine financial transactions – Properly routed agreements, contract, and invoices through the signature process.Met with various vendors to coordinate and meet project schedules.Assisted Project Engineers and Project Managers with the preparation of submittals and operation/maintenance manuals.Monitor and update expired insurance certificatesPerformed duties associated with scheduling, organizing, and operatingAssisted with preparing monthly reports to meet State regulations for the Health Care Department.Main point of contact for the Plant Operations Department, which included three departments, Maintenance, Security and Project. Maintained files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practicesHelped employees create user logins and trained them how to use our workload systemMaintain office supplies and equipment for three departments. Assist with preparing monthly reportsReview all invoices for appropriate documentation and approval prior to paymentTrack expenses and process expense reportsIdentify errors and discrepancies in accounts payable documentationCoordinate all work order requests with residents.Assist with reports as requested by Department Director. Maintain information of all vendor checks in log books

Daily supervision of maintenance and housekeeping staff.Plan, organize and direct team members to ensure the highest degree of resident satisfaction.Meet weekly with management to report status and issues of residents. Responsible for designing and implementing training course for new recruits.Work and negotiate with outside vendors to get better prices and trainings on their products’ policies and procedures. Knowledge of OSHA and safety standards within facility services department. Determine and maintain the department work schedule.Verify and enter payroll

Responsible for providing technical support for issues with home network, DSL, software, email and login among others.Responsible for guiding the customer through the initial set up of the DSL.Support wireless and complex issues.Responsible for supporting Mac computers for Internet setup.Input data entry of all new DSL orders.Create spreadsheets and documents for use with circuit manager software.