Marcella Hoff Email & Phone Number

Oregon

Beaverton, Or

Summer Hire/paid internship at Social Security Administration. Volunteered then hired to summer clerical position. Purged backlog of old paper forms and brochures. Purged old paper files, boxed them according to detailed instructions, and dispatched to storage facility. Maintained computer record of files sent for off-site storage.

Marylhurst, Or

Answer phones and greet customers of the University. Give directions and other useful information to customers. Peruse newspaper for relevant articles pertaining to the University. Maintain key log for sensitive classroom equipment. Assist students, faculty, and public.

Independent contractor in long-term temporary assignments: (Position descriptions available upon request.)3/2002 – 2/2003 Fiserv EFT Administrative Assistant5/2001 – 7/2001 Andersen Construction Administrative Assistant9/2000 - 3/2001 Synetics Solutions, Inc. H R Assistant/Recruiter1/2000 - 9/2000 Micron Technology, Inc. Administrative Assistant 12/98 - 12/99 Frank Coluccio Construction Co. Administrative Assistant

Executive assistant to Entrepreneur/Owner of intellectual property company was a self-starting service and detail-oriented manager whose critical activities included:Kept entrepreneur on schedule and his work area supplied only with those materials needed for certain block of time, project tracking and status update briefings, email, phone, and file management, travel arrangements, meeting and event planning, home and office coordination, expense reporting, contact and schedule management, administrative support on various projects, and communicated concerns of partners.

Temporarily assisted in family business while transitioning from Seattle to Portland. General bookkeeping and invoicing for small business. Caught up on huge filing backlog project. Maintained shipping/receiving documents and special projects.

Assistant to Owner/President as well as small office of technicians and sales personnel. Typed correspondence and official proposals, fielded inquiries, some travel and calendar maintenance. Other general office duties included answering main telephones, copying, filing, preparation of billing, purchase order coordination and reconciliation, petty cash reconciliation, shipping and receiving, and paging employees for emergency service using an alphanumeric computer system.

Office Services Coordinator duties included videoconferencing set up and scheduling. Created graphs in Excel to justify costs of new videoconferencing equipment and subsequent budget. Coordinated microfilming and storage service for highly sensitive information in Scientific Notebooks. Maintained entire database for the Scientific Notebooks in Access for Windows, providing reports when needed. Petty cash disbursement and reconciliation of $750.00. Company Store receipts and deposits. Ordering paper and printing supplies for the 300+ personnel, coordinating coffee service, copy machine service and plant service. Receptionist duties included answering multi-line telephones, greeting guests, vendors and employees, filing, and general clerical duties for the Human Resources Department and data entry into SAP system and filing support in the Purchasing Department.