Marcelle Lefebvre Email & Phone Number

New York, Ny

Temporary assignment of six months with the Organizational Design and Classification Unit at UNHQ in New York to contribute to a Mission-wide classification project. The project aimed to classify all positions applicable to the field for a) recruitment purposes and b) for recruitment campaigns. In the past, job codes were used by mission but only a limited number of job descriptions or Generic Job Profiles were available for use. The Mission-wide Classification project addressed the gap between the two..In addition to the above only a limited number of posts in field missions had been classified and a remaining of nearly 15,000 positions needed to be classified. In light of UMOJA it was imperative that all posts in all field missions be classified as soon as possible. Timelines and quality assurance measures needed to reflect the impact such classification may have on the staff member encumbering a post in case the classification does not match the staff member’s current grade. It was therefore proposed to establish a classification programme governed by project management principles (Prince2) to allow the organisation to address all needs in a controlled, effective and efficient manner. During this particular assignment, as part of a classification team, my responsibilities were as follows:. Drafting of Job Descriptions in the Professional, Field Service and national categories.. Focal point to provide daily/weekly progress reports to the supervisor of ODCU on the status of the classification exercise. . I acted and was nominated as the focal point to serve as a liaison between the ODCU and the nominated Subject Matter Experts (approximately 15) who officially travelled from different missions to New York to review the draft job descriptions with the purpose of finalizing them and submitting them officially for classification.

Bamako, Mali

Administration of entitlements and benefits for internationally and locally recruited staff members of MINUSMA, Ensure that all arrivals including military, UN Volunteers, Staff members, UNPOLS are properly briefed and duly checked-in in the E-FSS System. Provide advice on interpretation and application of policies, regulations and rules applicable to each category of staff members. As DoA trained (delegation of authority in IMIS), process transactions in IMIS and related actions with the coordination of ONUCI back-office of MINUSMA.Administer the locally recruited staff members in NUCLEUS. Conduct and serve as ex-officio in interview panels for selection of candidates of local staff. Oversee preparation of vacancy announcements, review applications. Responsible for issuance/renewal of all UNLPs. Processing and dispatch of all Education Grant claimsVerification and submission to Finance section of travel claims. Liaise on a daily basis with Finance section on issues related to payment of entitlements.

Montreal, Canada

Responsible for drafting and issuance of all notes verbales addressed to the Protocol Office of Canada and Quebec for the request and renewal of acceptance into Canada; issuance of Temporary Resident Visas (TRVs) prior to the arrival of our diplomats; issuance of identification card(s); Medicare card(s); driver's license(s); work permit for spouses; waiver(s) for education institutions. I also liaise with the proper authority in submitting to the Canadian Government Agency for Goods and Services tax (GST) requests for rebate of taxes and all claims related to the reimbursement of federal and provincial sales taxes in respect of our international staff members; liaise with embassies and consulates to facilitate the issuance of visa(s) for their official missions; maintain templates of personnel information related to our international staff members. Ensure an excellent liaison with the Governments, embassies and consulates in and outside Canada. Procurement: Provide administrative support and negotiate/obtain quotations with external contractors for procurement of goods and services in accordance with the Financial Staff Rules and Procurement Manual. Verify and prepare/obligate various documents in IMIS in view to process for payment.

Contribute timely and efficiently to the administration of local and international staff members under 100,200 and 300 series. Process of Personnel Actions to administer entitlements effectively. Monitor staff's contractual status. Prepare correspondence pertaining to the personnel and general administration/implementation of Staff Rules and Regulations, and related to the release of staff members on mission detailment. Review, get clearance, process and calculate claims and related expenses such as verification and finalization of travel claims, calculation of DSA payments for official travel of staff members, overtime, salary for local and professional staff members, rental and salary advances, medical and insurance contributions and premiums, assignment grant, education grant, travel authorization, dependency allowances, etc.Advise staff on separation procedures and after-service entitlements.

Beirut, Lebanon

Coordinated the preparations of a reception at the Phoenicia Hotel for the visit of the Right Honourable Prime Minister of Canada, Mr. Jean Chrétien, as well as other duties associated with that visit. Arranged the logistics for two concerts of Canadian musicians on the occasion of the Terry Fox Run in Lebanon. Performed the duties of consular assistant. Assisted clients with personal, and at times heartbreaking situations. Issued and prepared passports. Verified citizenship applications. Updated files for an upcoming audit. Assisted the Political Attaché in the re-organization of a new filing system.