Office
Current• Report to 4 Directors and 8 Managers• Ensure that the boardroom is suitably set up for meetings and is always kept in a clean and neat condition for the next meeting• Manage reception, recording and routing of all incoming and outgoing correspondence for the office including faxes, letters, and packages and email messages timorously.• Control and maintain electronic diaries and make appointments and follow ups• Catering for Internal meetings• All travel and accommodation arrangements• Processing of Travel Expenses, Credit card Expenses, payment requisitions• Correspondence with Clients, Suppliers, Staff.• Maintain filing system both electronically and manually• Screening telephone calls, enquiries and requests, and handling them when appropriate• Assisting in daily operations activities and requirements• Co-ordinating all aspects relating to customer and staff entertainment.• Screening new job applicants• Manage and source resources and conduct research• Manage an Assistant • Train front office staff• Managing small project• Creating an organised environment• Organising meetings• Dealing with clients and visitors• Helpdesk Administrator Duties • Logging Tickets/Tasks• Informing the IT Resource• Feedback to the User
