Department Coordinator, Art Of Europe
CurrentKey Responsibilities:• Leads the key administrative initiatives for the department, following museum practices.• Oversees paperwork for all acquisition and loan reviews by the Collections Committee, working closely with departmental colleagues, the Manager of Collections Documentation, registrars, the Gifts of Art office, and external contacts to process, ship, and register acquisitions.• Oversees all departmental art registration requests, including data entry on works of art, ship-in/ship-out requests, exhibition checklists and loan agreements, installation and conservation requests, photography, and the unpacking of small works of art. • Oversees the department’s annual audit of its collection, ensuring all locations and labeling are accurate and up to date.•Works closely with the department chair to oversee and maintain the departmental budget (revenue and expenses) throughout the year; tasks include submitting fiscal year budgets, quarterly forecasts, transfers, requests for payments, reconciliations, expense reports, and general record-keeping.• Works with the department chair on planning and running the department’s Curators Circles group (including drafting event invitations, tracking RSVPs, and coordinating logistics for on-site events, off-site trips, and collection visits).• Arranges internal meetings with the Steering Committee of Curators Circles, colleagues, and external contacts, providing general communications and requests for Facilities, Media Services, Restaurant Associates, and other set-ups.• May handle first contact with the general public, dealers, collectors, and donors regarding works of art in the collection and proposed donations and purchases.• Assists with internship program with museum Volunteer and Intern Program Manager.• Oversees the general maintenance of the departmental intranet site.• Perform other duties as needed or requested specific to Art of Europe.
