Marcus Millen Email & Phone Number

Placentia, California, United States

• Provides support for the Records Management Administrator and Records Management program in identifying, classifying, managing and controlling the District's records, data and information needs.• Assists with conducting reviews of departmental files and records management operations.• Assists with application of appropriate indexing criteria, and maintenance of records database and ECMS.• Prepares documents for scanning, operates document imaging equipment and management software; and reviews scanned images to ensure quality standards are met.• Assists with the destruction of records in accordance with the District's records retention schedule.• Assists in providing records and documents to District staff and members the public.• Performs technical and administrative duties in support of the records management program; writes and edits documents; compiles and organize data; data entry; and file documents and records.• Protects the integrity, authenticity and confidentiality of records in accordance with District policies, resolutions and applicable laws.• Performs other job related duties as required and assigned by the Records Management Administrator or Senior Executive Assistant.

Review, edit and scan Building & Safety and Engineering documents into Laserfiche electronic software program for document retrieval; perform administrative and clerical duties

Planning Intern - Provide project assistance and research for the Planning Staff, conducted zoning ordinance research for staff and the public via phone; prepared Conditions of Approval, findings and approval letters for modification projects and Temporary Use Permits; researched transfer of development rights and mixed-use development policies and examples for Specific Plan project; also conducted project research on the update of City's Multi-Use Trails and Bikeways Master Plan; attended department project review meetings and Planning Commission hearingsCity Clerk/Records - Provided assistance for City Clerk/Records Management Staff; reviewed and made suggestions to Electronic Document Management policy manuals; organized audio meeting files of City Council and other Commission meetings; cataloged boxes and documents; reviewed, edited and scanning Building permits in Laserfiche Document Management Software

Worked in the EDA Project Management Office where I provided administrative and project assistance to the Facade Improvement Program and District 5 Development Manager; conducted site visits with business/property owners to completed Façade projects; served as Project Manager for site remediation project; photographed project sites; prepared before/after portfolio of Façade projects; also created, edited and routed memorandums for Project Set-Up forms; prepared Public Works documents (Notice Inviting Bids) for contractors; attended bidders conferences and reviewed contractor bids; prepared expenditure/project reports for Facade Staff and EDA Executive Management; also prepared reports for County Planning and Building & Safety officials via Microsoft Excel; organized agenda items and documents for staff meetings; distributed meeting minutes; scheduled meetings and appointments via Microsoft Outlook and other duties requested by staff

Provided assistance to Accounts Payable/Receivable technicians; performed numerous clerical duties such as assisting/directing customers to personnel; audited project expense files using Oracle PeopleSoft Enterprise Software; filed accounts payable expenses into project files; prepared monthly reports for Accounts Receivable technicians; ran errands; answered phones; distributed mail/paychecks; cataloged files/documents for campus storage facility; also collected money from on-campus accounts management machines and performed other duties requested by staff

Certificate, Land Use And Environmental Planning

Bachelor Of Arts (B.A.), Geography And Environmental Studies

Master'S Degree, Master In Archives And Records Administration