Margo Swanson Email & Phone Number

Sunnyvale, Ca

•Brought superior organization and efficiency to demanding office environment supporting CEO and senior management. Established policies and procedures, streamlined office environment through process revisions and improved efficiency.•Managed CEO staff meetings, complex calendaring for executives involving multiple time zones. Coordinate presentations to insure accuracy of data. •Manage domestic and international travel arrangements. Prepare detailed executive itineraries, arrange… Show more •Brought superior organization and efficiency to demanding office environment supporting CEO and senior management. Established policies and procedures, streamlined office environment through process revisions and improved efficiency.•Managed CEO staff meetings, complex calendaring for executives involving multiple time zones. Coordinate presentations to insure accuracy of data. •Manage domestic and international travel arrangements. Prepare detailed executive itineraries, arrange hotels and transportation and process expense reports.•Arrange and coordinate complex details of off-site executive business meetings including team-building events, hotel negotiations, catering, and attendee communication and travel itineraries.•Create high-quality PowerPoint presentations including design and development.ACCOMPLISHMENTS•Initiated plan to improve communication to employees and understanding of CEO’s strategic goals and vision. Created and implemented desktop tools, team building exercises and visual aids to spotlight company mission and direction and incorporated message into all aspects of work environment to focus on and achieve results and goals. Planned and executed all phases of employee celebration event for achieving company goals based on CEO’s strategy and vision.•Identified and strategically mapped out by location CEO’s customer meetings and arranged detailed travel itineraries and agendas to make best use of CEO’s time and company resources. Prepared CEO for each meeting by researching websites and contacting sales organization for input to create executive summaries to improve meeting productivity.•Achieved Microsoft Office Certification in Word, Excel, PowerPoint and Outlook and used advanced skills to train and mentor other OOS employees. Initiated research of advanced PowerPoint add-in software for cost benefit and efficiency and purchased state of the art software to improve slide designs and enhance communication of topic. Show less

San Jose, Ca

•Administrative support for the Sr. Executive Director of Contracts and department of 45 employees. Determined priorities, coordinated multiple calendars and scheduled department meetings.•Maintained, controlled and reviewed department files and documents for confidential matters. Screened emails, telephone calls and visitors, arranged domestic and international travel.