Maria Perez-Huff Email & Phone Number

Houston, Tx, Us

Houston, Texas, United States

Houston, Texas Area

• Accounts Payable: Reconciled procurement card purchases and vendor payments.• Calendar Management: Handled extensive calendaring for the Vice President of Advancement & University Relations.• Coaching: Provided guidance to new employees on administrative procedures, company policies, and performance standards.• Daily Gift Report: Balanced with weekly gift report for accurate record-keeping.• Department Verification: Conducted journal entry reconciliation for financial accuracy.• Donor Acknowledgment: Prepared, printed, and mailed letters to express gratitude to donors (stewardship).• Entry-Level Talent Acquisition: Coordinated talent acquisition efforts within the internal department.• Gift Processing and Reporting: Managed meticulous gift deposits for the University and accurately recorded gifts in Advance (CRM).• Monthly Reports: Ensured proper reconciliation of monthly finances.• Invoicing and Expense Processing: Utilized PeopleSoft to facilitate on-time payments.• Supervision: Managed and delegated tasks to student workers.• Office Reception: Warmly welcomed office visitors and alerted staff to scheduled appointments.

Houston, Texas Area

• Proficiently drafted accurate memos, acknowledgments, and other correspondences.• Acted as a liaison, providing essential support to senior management team members and direct reports for the VPIA.• Facilitated seamless Board meeting preparations, coordinating media, IT needs, catering, and more.• Skillfully managed extensive calendaring responsibilities for the VPIA.• Supervised and delegated tasks to student interns, ensuring efficient project completion.• Prepared and organized materials for impactful on and off-campus presentations for the VPIA.• Maintained and updated the PeopleSoft database, handling critical action items related to donors and more.• Effectively managed reservations for Institutional Advancement conference room and department calendars.• Proficiently handled processing cash expense reimbursements and invoices for the VPIA.• Coordinated and meticulously organized both internal and external department activities and retreats.• Successfully conducted talent acquisition efforts, including interviews, and served as new hires' primary point of contact.

Houston, Texas Area

• Coordinated internal/external meetings, planned team retreats and training during the transition of the new database with Salesforce.• Coordinated, delegated, and managed project/tasks for student workers.• Developed and prepared acknowledgments within organizations brand guidelines in direct mail fundraising methods.• Maintained and created department budget for fiscal year expenses.• Maintained current data of our general members and was appointed the liaison of Studio Society Donors - $1,200 plus.• Project management coordinator - ensure project objectives requests were attained on time and within budget as the liaison for and communication with the internal creative service department.• Talent Acquisition Coordinator for the internal department.

Houston, Texas Area

• Committee member for Administrative Assistant interviews for each department.• Coordinated and supervised the work of student workers.• Developed processes and protocols for the Associate Vice Chancellor/Vice President office.• Liaison between the Executive Director of Campaign Strategic Initiatives and her direct reports in the areas of Donor & Alumni Communications, Special Events and Donor Relations.• Managed the calendar of the Associate Vice Chancellor/Vice President for University Advancement.• Managed the Executive Director of Campaign Strategic Initiatives calendar and all travel (extensive calendar management).• Monitored and managed the entire Executive Suite for Associate Vice Chancellor/Vice President for University Advancement.• Participated in and completed executive suite Customer Service Training Program.• Project management and tracking of the direct reports.• Provided support in the planning of all Campaign related initiatives such as bi-annual Dean’s Workshops and Development Officer Summits, team retreats, and monthly business operations team meetings.• Responsible for all department financials including but not limited to vendor business set up, voucher reimbursements, travel, P-Card reconciliation, and personal reimbursements.• Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments

• Assistant to the Regional Coordinators with various fundraising events & projects, overseeing five district offices within Houston, San Antonio, Beaumont, and Corpus Christi.• Conducted daily training for Administrative Assistants regionally, performed IT trouble shooting within MDA software programs, coordinated daily reporting for the district and prepared fundraising updates. • Managed appointment scheduling and calendars of the Regional Coordinators and scheduled interviews for staff and volunteer workers (talent acquisition).• Prepared correspondence, monitored petty cash always maintaining accuracy, handled incoming deposits, and ensured deadlines were met for the F5 Financial National report prepared weekly.

Created database of foundations and donors in Raiser’s Edge Software.Performed office duties including, filing, data entry, message taking and proper distribution, proficient use of copier and fax machines.Coordinated Board of Director tasks, including scheduling, agendas, minutes and other correspondence relating to the Board.Worked with Finance, Human Resources, Clinical and Development Department Directors, creating reports and performing other tasks as needed.

Associate Of Science (As), Computer Science Technology - Programming

Bible/Biblical Studies

SHBI is a not-for-profit, tuition-free, Christ-centered educational environment founded in 1946.

High School/Secondary Diplomas And Certificates