Managed, coached, and mentored a staff of 12 supporting Projects, Operations and Corporate functional teams, providing effective direction and motivation. Managed and maintained Document Control staffing plan and travel budget for Project Document Control support.Developed and implemented Venture Global LNG’s permanent Corporate Information and Document Management standards, procedures and workflows, such as the Document Control Procedure, Information Exchange Requirements, Hexagon user guides, Document Control work instructions, Request for Information Procedure and templates, Document Review and RFI workflows.Audited, monitored, and assessed the effectiveness of the Company IM standards for continuous improvement and to govern archival, security and record retention processes.Oversaw and led the development, configuration, and implementation, testing and roll-out of the Operations Information Management System (IMS), Hexagon SDx for Operations, as well as metadata standards.Ensured all metadata, information and system requirements were imported from Hexagon SDx for Projects into Hexagon SDx for Operations to ensure accuracy, accessibility, and quality assurance of the system as reliable single source of truth for information.Provided input into the development of the Corporate Retention Policy, establishing retention schedules for all departments.Provided guidance defining the DFO Deliverables, established early and final deliverable milestones against the EPC/Project Schedule, and ensured DFO compliance across Projects.Provided guidance and support to Operations, ensuring the smooth transition of all Documents for Operations (DFO) requirements from project to operations.Created Hexagon SDx entry points to facilitate system integration with PowerBI for Executive Dashboards.Updated Hexagon SDx configurations to integrate with DocuSign electronic signature approvals.

Developed and implemented interim Request for Information (RFI) and Document Control processes based on legacy web repository, and the Owners Engineer’s SmartPlant Foundation system, to normalize and maintain the integrity of the Calcasieu Pass project documentation prior to the implementation of VGLNG’s Information Management System, Hexagon SDx.Assisted with the development of the Documents for Operations (DFO) requirements specification.Developed, built, and supervised the Document Control (DC) team organization to ensure the effective application of the Company’s Information Management processes, procedures, numbering standards and tools. Trained new Document Controllers on internal DC processes and Hexagon SDx functionality and workflows. Provided oversight on the Project’s Distribution Matrices and ensured proper maintenance by the Document Controllers. Performed quality assurance to ensure integrity and accuracy of the Project Master Document Register. Developed and maintained interfaces with key project stakeholders, represented the DC function at relevant project meetings and workshops.Worked closely with the application vendor during the configuration and deployment of VGLNG’s Information Management System, Hexagon SDx. Acted as the main point of contact to provide all metadata and configuration requirements to the vendor for the proper set up of the IMS.Administered all aspects of Hexagon SDx from user account setups, Document Distribution Matrix updates, workflow development and modifications, system configuration and enhancements, etc.Closely interfaced with multiple EPC Contractors Document Control teams, provided training on the Company’s IM Standards and the use of Hexagon SDx.Frequently traveled to Home Office and construction site while the DC Organization was being built to ensure all teams had Document Control support.

Daily contact and interaction with Cameron LNG (CLNG) ECM Project Manager and ECM IMS (OpenText Content Server 10.5) Developer Manage daily standup calls with stakeholders involved in the rollout and implementation of ECM IMSCoordinate initial development of all Document Control & ECM System Processes, Workflows and Procedures with the ECM Project ManagerDevelop Implementation Plan, Communication and Stakeholder Plan, Training Plan, Training Materials, Migration Plan, Transition to Support Plan, Basic User Guide, Quick Reference Guide, Advanced User GuideDesign workflow maps based on Business requirements for Accounts Payable, HR, IT and Regulatory departmentsDesign folder structures based on CLNG Departments’ needsDevelop Workflow Components based on Business requirementsDevelop WebReports to use in conjunction with WorkflowsDevelop Ship Vetting Solution for the CLNG Marine GroupDevelop ECM IMS, Master Document Register (MDR) and Documents for Operations (DFO) reports Update Tempo Box configurations taking the Web Server out to the DMZ to allow external user accessInterface with IT and Commercial teams to configure the Object Importer module to upload documents being fed by the Commercial Operations Management System (COMS)Lead in the User Acceptance Testing (UAT) phase with the ECM IMS Developer and end usersDevelop Open Text training materialsCoordinate and address training logistics for online and classroom training sessionsLead and conduct the training of CLNG ECM IMS to OperationsPerform Data MigrationProvide end user support and guidance for CLNG Operations, Head Office, and External Contractors/ConsultantOversee & Coordinate with the ECM Project Manager the sustainment, future enhancements/upgrades of the ECM IMS for OperationsWork closely with IT staff on technical and functional issues relating to concerns, and enhancements as well as testing functionality enhancements and on all system modifications, issues, and maintenance activities

The Global Edge Consultants, LLC Projects: Mozambique LNG Gas Development Led, guided, and supervised a Document Control (DC) team to ensure the effective application of the Project DC processes, procedures, numbering standards and tools on the Mozambique Gas Development Project. Trained new Project DCs on internal processes and CS functionality. Provided oversight on the Project’s Distribution Matrices and ensured proper maintenance by the Document Controllers. Performed quality assurance to ensure integrity and accuracy of the Project Master Document Register. Developed and maintained interfaces with key stakeholders, represented the DC function at relevant project meetings and workshops.Assisted with the development and implementation of procedures and work processes that adhered to the Global Project Services standards and ensured standards were followed by the Project Team and Contractors. Assisted with development and introduction of new Document Numbering Schema while transitioning from one phase of the project into the next. Responsible for oversight and assurance that Contractor DC function conformed and delivered to Anadarko’s standards. Performed Technical reviews on Bid Packages received from various Contractors for different Project scopes of work to ensure their DC standards meet Company’s requirements. Interfaced with Contracting and Procurement personnel to confirm receipt and completeness of deliverables when closing out scopes of work from different Contractors.Coordinated with the Project Team and other pertinent stakeholders to properly plan for the final handover of documentation and data from EPC Contractors to Anadarko Operations Team. Worked closely with the Information Handover Advisor to ensure the Document for Operations (DFO) and Data Book (DBS) Specifications met the Project’s Operations requirements. Ensured that pertinent attributes, numbering, file naming, etc. standards were in place to streamline the handover process.

Projects: Lucius, Heidelberg, K2, Caesar Tonga, Shenandoah, 20A Study, Mozambique, Wahoo, Algeria Blk404 NGL Recovery, Algeria HBNS Spare as Compressor, Lancaster, Salt Creek Monell, Wattenberg, Maverick Basin, Marcellus, West TexasInterfaced and led the Regional DC Leads (GoM, Southern, International and Rockies) to ensure uniform implementation of DC processes on Projects. Carried out internal audits to ensure compliance with processes and standards. Sole source for training new Project DCs for all regions on processes and Open Text CS functionality. Responsible for the communication of issues or concerns raised by Regional DC Leads to the IM Manager and Business Services Manager. Developed and implemented MoC process to properly capture and carry out requests made by DC team with changes/improvements to process and/or CS functionality.Key resource on the Livelink 9.7.1 to CS 10.5 upgrade Project. Coordinated user acceptance testing (UAT) of CS 10.5 and assisted with creation of test scripts.Provided CS Admin support to Project DC groups in daily use of the system and work processes. Managed CS User Groups & permissions and ensured the safeguard against unauthorized access to confidential and sensitive information. Assisted developing CS Transmittals and Document Review Workflows. Assisted with reorganization of CS system and transmittal components to streamline process of onboarding new Projects, Responsible for setting up new Project Workspaces in CS along with all transmittal components and restricted areas, Captured and documented CS Access & Security Model and requirements.Provided CS Admin and system support to end users. Assisted in developing CS folder structures, creation of Portals workspaces to ensure access and permissions were applied per Requirements. Provided end user training for basic Open Text CS functionality as well as for the review and approval of controlled documents and the use of workflows and Brava!, the Open Text markup tool.

The Global Edge Consultants, LLCLucius ProjectAssisted the Information Management (IM) Manager with the implementation and roll out of new standardized work processes and procedures to promote consistency and compliance throughout Gulf of Mexico Projects as well as Southern & Appalachian Region Projects. Also assisted with rollout of new Project EDMS Open Text Livelink to Project Teams, Contractors, and Document Control (DC) personnel. Established the Lucius Project Document Distribution Matrix and contributed to development of the Project’s Information Management Plan (IMP) and Documents for Operations (DFO) Specification. Assisted with the updates of the Project’s Document Coding Procedure to be implemented as a company standard to meet Anadarko’s Management System requirements.Provided full DC support to the Project Team, issued document numbers and assisted with development and formatting of documentation, processed incoming and outgoing transmittals via Open Text Livelink, provided QA/QC of documentation to ensure correct coding and categorization by EPC Contractors, provided continuous training and support on Open Text Livelink and Brava! markup tool for Project Team and Contractors, issued DC Weekly Reports to Project’s Discipline Leads to assist in expedition of outstanding documents to close out late review cycles, maintained MDR’s to reflect latest documentation status on a daily basis.

Mentor IMC InternationalJubilee ProjectAssisted the Document Control (DC) Lead in establishing and maintaining a consistent system for numbering, formatting, distributing, and filing technical documentation received by, or generated by the Jubilee Project and the roll out of work processes to ensure timely review, approval and distribution of documents. Assisted with Open Text Livelink training for end users and Contractors on transmittal submissions.Provided full DC support to the Jubilee Project Team such as validating Contractors’ assigned numbering criteria to documentation, receive, log, QA/QC, transmit, track, and store all incoming documents, expedite outstanding documentation reviews. Developed Open Text Livelink weekly reports to obtain document flow metrics and generated a work instruction to assist other Document Controllers to run weekly reports in a consistent manner. Acted as the main DC contact for the Installation and Hook-Up and Commissioning teams to support their Document Management needs.

Orion Project ServicesThunder Horse ProjectLed, guided, and supervised a Document Control (DC) team in the setup and execution of Document Management standards for the BP Subsea team on the Thunder Horse Project. Supervised DC interfaces with EPC Contractors to ensure compliance with such standards. Worked closely with the DC team to ensure incoming documentation was validated, recorded, and properly managed in a timely and accurate manner in the Project EDMS, SharePoint. Maintained SharePoint register for all Intra Discipline Checks (IDC’s), monitored the time factor to ensure all review cycles were adhered to and comments returned to the DC team. Worked closely with Project Team to ensure they were cognizant of all the procedural implications for document reviews and approvals, provided training for the DC team on all aspects of Documentum and SharePoint and developed KPI reporting mechanisms in both systems.Provided full DC support to Subsea team such as issuance of Document Numbers, receipt, QA/QC and registration of documents, implementation and distribution of applicable Document Templates, coordinated the distribution of all documents for review and comment via IDC to Project Team, collated IDC Comments for passing on to the Responsible Engineer, issuance of Document Status reports to the Project Team and Contractors, maintenance of hard copy filing system, transmission of documents to Contractors, loading of incoming document comments and approvals into to the Corporate EDMS, Documentum, etc.

Access Sciences CorporationBonga NW, Perdido, Gumusut and Ursa Princess Waterflood ProjectsProvided thorough Document Control (DC) support for multiple of SIEP’s Projects. Interfaced with Project Teams and Contractors to obtain Master Document Registers (MDR’s) in a timely manner to bulkload placeholders into the EDMS, for planned documents. Issued Document Numbers, Validated and provided QA/QC of incoming documents for their transmittal distribution and ensured documents were properly uploaded into ASSAI / Open Text Livelink and Extranet sites for Joint Venture Partners as applicable. Provided weekly reports on outstanding reviews to management and reports on documentation due from the Contractors to ensure the timely receipt of information per contractual requirements. Expedited outstanding reviews and approvals. Enforced the Group Records and Document Management Guidelines with the project team. Created new user accounts and profiles in ASSAI and Open Text Livelink EDMS as required. Acted as the Custodian of Open Text Livelink Extranet Sites.

Access Sciences CorporationGunnison, Boomvang & Nansen, Red Hawk, Navajo ProjectsLed the inventory of hard copy Documents for Operations (DFO) deliverables for Kerr-McGee’s Gunnison, Boomvang / Nansen Projects and was responsible to maintain the captured electronic metadata up to date with new, redlined and updated information received from Project Team Members. Transferred metadata to into Open Text Livelink’s Physical Objects Module and ensured physical object information was updated as end users submitted requests to retrieve hard copy Databooks from the offsite retention center. Managed the Master Document Register (MDR) for Shell’s Llano Project and ensured it reflected current information of documents residing in Open Text Livelink. Responsible for capturing pertinent data to convert outdated Instrument Datasheets into Intelligent Datasheets in Excel format for Rohm & Haas Project and ensured completed Datasheets were uploaded into Panagon, the Records Management database.

Assisted in the implementation and rollout of new Records Management database, InSight, for Waste Management’s Landfill Records. Coordinated and completed rigorous database testing. Assisted with training of new database users and acted as a liaison between the end users and the software vendor, Information Network. Provided continuous end user system support and managed all user profiles and setups.Managed the cleanup and transfer of Landfill records from the existing database into the new database including key changes, updates, indexing and categorization to ensure database retention information aligned with the Company retention policy as established in Retention Manager.

Maintained a system of accountability over all files in the Shell Chemical File Room and managed the retrieval process per user requests. Managed the inventory, indexing and archiving of records into newly implemented filing system and offsite storage, as well as prepared paperwork needed for transfer of documentation. Trained new users on Company Records Management Database.

Responsible for adding, updating, and indexing records into newly implemented software Accutrak; also received, organized and sorted attorney paperwork, including set up of new cases, maintenance of company clients and case profiles and other pertinent information.