Maria Mcdevitt Email and Phone Number

University Development & Alumni Relations Special Events Unit, Events Assistant IIIProvide administrative support to the Special Events Unit within UCSF's University Development & Alumni Relations department. Duties include: preparing and editing correspondence, proofreading invitations and other materials that are mailed to high profile donors and University officials and faculty, maintaining and updating databases, entering event information onto department website calendar and updating donor information on department's Advance database.; Coordinated quarterly meetings of the Alumni Association of UCSF, quarterly art shows at the Faculty Alumni House and other small donor events. Scheduled meetings and managed calendar for unit director and processed expense reimbursements for director and payments to vendors. Coordinated vendor meetings, and arranged for transportation and accommodations for performers and guests from out of town. Drafted correspondence for Executive Director.Created logs for tracking vendor payments and unit expenses and reconciled monthly statements for director's UCSF procurement card. Ordered supplies for office and maintained central files.

Coordinated annual application process and made travel arrangements for the Lee Hysan Dental Scholars program, which provides research opportunities at UCSF for dental scholars from China.Scheduled meetings and managed calendars for the Dean, Associate Deans and other faculty and staff members. Prepared meeting materials and took minutes for school-wide committees. Coordinated award ceremonies and other events and arranged annual clinic inspections by the school's Health and Safety Committee for health and safety compliance. Prioritized correspondence, scheduled appointments, handled sensitive or confidential matters that required judgment and discretion and ensured that there was adequate telephone and reception coverage. Wrote and edited correspondence and other material as needed. Answered and screened telephone calls and received visitors to the Offices of the Dean, Student Affairs, Admission and Academic Affairs. Helped train new staff in department.

Processed loan disbursements, repayments and renewals of loans under lines of credit of up to $30,000,000 and arranged for national and international fund transfers. Audited loan documentation files for accuracy and completeness.Promoted from administrative secretary to banking services officer as a result of effective customer contact and proven ability to meet time deadlines