Providing Administrative assistance to the Human Resources Department and the Recruiting Department. Coordinating all Mission Hospital Interview appointments. Created spreadsheet and maintains count of interviews conducted in a monthly basis. Greeting employees, providing information, translating for Spanish speaking employees. Supports with routine Verifications of Employment. Assists with the scanning and uploading of all incoming employee documentation. Monthly runs reports to follow up with new employee licenses and certifications. Responsible for the organization of employee’s I-9s forms security chain of custody for approximately 3,000 employees. Organized in an easy to access filing system while keeping it confidential and easy to maintain. Fulfilled Subpoena requests within timely manner. Filing, archiving, forwarding mail, tracking employee file information, copying, faxing scanning and emailing documents. Assists 2 times a month preparing for the General Hospital Orientation for new hires. Assemble packets, download and upload all new hire documentation. Responsible for processing Internal Transfer Request Forms, ordering Background check for Volunteers, in a timely manner, organize, scan and upload yearly employee competencies.

Administered new hires, onboarding, changes, & terminations using iSolved system & eRestaurant. Processed required documents through payroll to ensure accurate record-keeping & proper deductions. Responsible for entering and maintaining new hires & current employee files for over 1,300+ employees. Processing new hires packets, helping with onboarding system issues, updating HRIS systems tomatch all personal info. Reviewing physical files for completion, creating electronic files & scanning documents into the electronic file.Performed customer service functions by answering employee requests and questions. Responsible for reviewing i9 Forms for proper completion, verified I-9 documentation & maintains I-9 files. Keeping track of missing documents & requested missing documents from the field when needed, adding & tracking Food Handlers & Sexual Harassment Training Certificates to HRIS system. Assist with preparation& distribution of various monthly reports. Missed Meal Period Weekly Report, using Xformity, iSolved eRestaurant and Word, Excel,Preparing, calculating, verifying hours to make sure missed meal periods are paid properly. Conducted payroll audits, processed payroll Bi-weekly , assisted with entering, maintaining new information in payroll system for 18 Jack In the Boxes restaurants, 28 Denny’s Restaurants and 20 Del Taco restaurants employees, such as address changes, salary, paid leave, time worked, holidays and other information. Trained by Payroll Manager to bi-weekly Jack-in-the box payroll using isolved, Xformity. Assist with processing of terminations, final pay, issuing/reissuing, physical or replacement checks/direct deposits due to payroll errors. Assisted with preparation of performance review process. Tracked status of candidates & recruiting process in onboarding system. Makes photocopies, mail, scans, & emails documents. Prepared & maintained new-employee files. Processed mail when necessary. Performed other related duties as assigned.

Responsible for a wide range of tasks with human resources for a well-known company with over 10,000 employees including but limited to generating offer letters, processing new hires, onboarding, updating HRIS system, responding to non-urgent requests, filing, constant emailing. Supported California, Arizona, Hawaii, Oregon and Washington by ordering and tracking background checks using Sterling system. Prepared and tracked treatment authorization for candidate’s physical and drug screenings using Concentra Portal. Maintain constant communication with candidates during their onboarding process. Provided support for internal and external applicant questions related to hiring, background check process, physical and drug screenings and orientation. Processed new hire I-9 forms, including collecting and following up on missing supportive documentation within a timely manner. Ran monthly reports for Re-verification and pending I-9s, followed up via email and phone calls. Responded to routine employment development department communication regarding unemployment claims in a timely manner. Played a key role in the accurate creation of new requisitions for high volume of new positions. Generated offer letters and tracked them from beginning to end of onboarding. Maintain close communication with hiring managers with each step of the process. Updated and entered new info in Workday/ HRIS continuously. Created all new hire files, ensured all employee files are always accurate and up to date both physically and electronically. Maintained filing to a minimum by sorting and filing paperwork into personnel files right away. Provide support in general and assisted with special projects to the HR team in CA, Corp. Office. Other general administrative duties as assigned.

Acted as front-line resource within the HR Dept. to address questions and provide support to all employees. Manage the onboarding process for new hires. Process new hire paperwork using iCIMS and Lawson systems, background checks using Insight system, coordinate drug screens, process I9 using E-Verify using Insight. process status changes and all other changes. Coordinated onboarding appointment for new hires for phase II appts, did follow-ups, collected all needed new hire documents credentials, licenses, created badges, taking fingerprints, and coordinated meeting with Department Hiring Manager for the first day on the job. Conducted Professional reference checks, verification of employment. Run monthly reports for credentials and licenses updates. Verified credentials and licenses and updated system. Maintained electronic records up to date using Lawson and JBDev. Maintain employee files current. Handled general HR questions from the employees. Greeting and assisting employees with general questions, answered busy phones, filing, copying, faxing, scanning, and assembling phase I and phase II packets for new hires. Other duties as assigned