Maria Sam Email & Phone Number

Dubai, Ae

United Arab Emirates

*Organizing and processing of lease documents of residential and commercial properties.*Issue new leases and renewals by following company’s policies, procedures and management instructions. Check and ensure that the documents provided by the tenants are accurate.*Issue Ejaris upon receiving signed contracts from the landlord.*Monitoring, tracking and reporting on critical dates and other relevant lease information such as rent-free periods, security deposits etc on a continuous basis.*Process any request related to name change or unit change.*Process final settlements and follow up on Security Deposit refunds.*Answer the queries from the tenants and landlords related to the executed lease agreements.*Monitoring team members on accuracy of each contract, payment schedules and required documentations and payments.*Sending Reminders / follow up on expired tenancy contract / due for renewal.*Intimate the tenants about any bounced cheques, delay in renewal etc. Liaise with the legal department to file legal notice/police case as and when required in case of non-renewals and cheque bounces; and subsequently fulfill the documentation for filing eviction. Provide administrative support to the legal department to move forward with the legal proceedings until eviction.*Co-ordinate with Property Managers with regard to rent negotiations and maintenance issues.

United Arab Emirates

Dubai, United Arab Emirates

Dubai

*Ensure the office runs smoothly by organizing and managing day-to-day activities.*Administer and follow up on vehicle insurance/registration/license renewals, payments etc.*Handling company’s bank accounts, cash and cheque deposits and co-ordinate with the bank.*Prepare and submit monthly income and expense statements, agents’ commission payment forms etc.*Prepare Tenancy contracts, co-ordinate with buyers and sellers to arrange payments and documents required to register sales deals with the DLD.*Register agents for real estate training courses and apply for their RERA cards and renewals.*Recruitment process including placing ads in newspapers and websites, screening the CVs and conduct first round of interviews and tests to shortlist potential candidates.*Prepare employment offer letter to newly hired employees. *HR activities related to processing visas, labour cards etc. in co-ordination with the PRO.*Keep track of employees’ visa and labour card renewals.*Perform employee orientation, on boarding and update records with the new hires.*Maintaining records of personnel-related data including passport copy, contract copy, employment visa copy, pictures, offer letter etc. in both paper and the database and ensure all employment requirements are met.*Answer employee queries about HR related issues, thereby act as a mediator between the management and the employees.*Administering Payroll based on WPS, by checking the attendance, casual/sick leaves.*Prepare and issue other job-related documents like salary certificate, termination letters and conduct exit interviews as and when required.*Calculating End of Service Benefits; manage annual leave records and applications.

Sharjah

*Giving proper response to the customers’ enquiries over phone and through e-mail. *Manage all activities of the office in the absence of the manager.*Assisting the walk-in customers to select the material required by them and thereby doing indoor sales also.*Preparing quotations and following up with the clients to close the deal by maintaining the required profit margin and balancing the available stock.*Keeping proper record of all sales orders, retrieve and review it as and when required.*Co-ordinate with the sales team and warehouse in-charge regarding the supply of materials to the concerned site in time.*Preparing purchase orders to international and domestic suppliers, and making correspondence with them. Also, making follow up for the orders placed with them.*Customer service by maintaining good relation between the clients and the company.*Preparing invoices, daily and monthly sales reports.*Payment follow-ups and keeping record of amounts receivable.

Dubai

Sharjah, United Arab Emirates

*Provide full range of administrative support to the organization.*Maintaining employees’ personnel files.*Issue sales orders, purchase orders, work orders and job cards to commence the work.*Payroll preparation and disbursement and evaluating time sheets of technical staff.*Handling day-to-day cash transactions and preparing receipt and cash payment vouchers.*Keeping record of staff leave / leave salary / full and final settlements etc.*Handling customer service (scheduling after sales service).*Preparing Annual Maintenance Contracts, get it approved by the clients, collecting payments and scheduling the work as per the dates specified in the contract.*Preparing quotations, invoices, monthly sales and collection reports etc.*Payment follow-ups and keeping record of amounts receivable and payable.*Assisting accounts through manual book-keeping, bank re-conciliation etc.

Master Of Business Administration (Mba), Human Resources Management

Bachelor Of Business Administration (Bba), Business Administration And Management, General