Maria Seddon Email and Phone Number

Secretarial support to Group Financial Controller and his senior management team.Preparing monthly management packs for appropriate management meetings.Preparing monthly board reports.Handling HR admin issues for over 60 people/preparing offer pack documentation, as well as starter and leaver information on our payroll system.Diary/email/travel/overnight accommodation management.Office facilities management contact.Administering the local company car policy/fleet cars.Updating documents and populating them on the company intranet.Preparing powerpoint presentations and training course material.Updating internal telephone lists and structure charts.Liaising with other parts of the group.General office duties to enable an office to run effectively and smoothly.

Scheduling and planning in project work for each department, editorial, design, administration, communication consultancy, business etc.Heading up weekly planning and production meetings with administration/client services team.Preparing supplier specification for costing purposes.Preparing quotations/fees proposals for clients and internal departments.Preparing invoices with the Financial Director.Updating a central excel document for all proposals and quotes that were submitted, sothat we coudl see the overall value, value for won, lost, pending projects on a monthly basis.Member of the marketing group.Organise stand exhibitions and support materials for events throughout the year that we promote ourselves/clients.Negotiate rates for exhibiting with conference organisers.Seek speaker opportunities for several directors.Liaison with clients and suppliers and being able to update them on the position of their work.Media buying for clients, print, electronic, radio and taxi/billboards.Sourcing photographers, commissioning and briefing work.Member of the sales team, targeting potential contacts with telephone follow up and then booking meetings for directors.Dealt with members of the public, organisations looking for advertising, clients, printers so well used to speaking on the telephone, or indeed face to face with varied types of people.PA/secretarial assistance to the MD.General office duties to enable an office to run effectively and smoothly.