Initiates and completes work requests and work orders. Submits purchase order requests and ensure sites are within budget. Maintains building maintenance and equipment programs. Supports Operations as needed. Coordinates with EHS vendor to support site safety programs. Maintains a safe work environment for all employees. Partners with corporate security to ensure security protocols are in compliance. Ensures all processes and compliance programs are met. Coordinates facilities planning and… Show more Initiates and completes work requests and work orders. Submits purchase order requests and ensure sites are within budget. Maintains building maintenance and equipment programs. Supports Operations as needed. Coordinates with EHS vendor to support site safety programs. Maintains a safe work environment for all employees. Partners with corporate security to ensure security protocols are in compliance. Ensures all processes and compliance programs are met. Coordinates facilities planning and space allocation. Obtains proposals from outside vendors for moves and equipment. Coordinates with department heads and building contractors. Ensures all equipment is maintained and repaired in a timely manner. Coordinates all maintenance issues and schedules. Ensures that all equipment records are maintained in the CMMS. Supports client requests Show less

Coordinate daily requirements and requests to operate and facility office services for Philips Respironics. Manage budgeting and accounting systems (POs and invoicing). Set up all service vendors and be on site supervise work. Set up and administer facility software database. Code invoices for approval to correct cost centers and process for payment. Oversee and coordinate special projects requires by the Facilities Department

Coordinate executive communications, including taking calls, responding to emails and interfacing with clients. Prepare internal and external corporate documents for team members and industry partners. Maintain an organized filing system of paper and electronic documents. Uphold a strict level of confidentiality. Pay employees by calculating pay; distributing checks; maintaining records. Maintain human resources records by recording new hires, transfers, terminations, changes in job. Document… Show more Coordinate executive communications, including taking calls, responding to emails and interfacing with clients. Prepare internal and external corporate documents for team members and industry partners. Maintain an organized filing system of paper and electronic documents. Uphold a strict level of confidentiality. Pay employees by calculating pay; distributing checks; maintaining records. Maintain human resources records by recording new hires, transfers, terminations, changes in job. Document financial transactions by entering account information. Reconcile financial discrepancies by collecting and analyzing account information. Perform tenant screenings. Perform various personal assistant tasks Show less

Ensure that all equipment and facilities are 100% compliant to standard safety practices and regulatory organizations, quality systems compliance requirements and aerospace industry accredited organization requirements, which includes all Federal, State and regulatory compliance. Supervise and coordinate facility related work of contractors including preparing bid packages, cost negotiation, and placing purchase orders. Ensure that facility related work done by staff or contractors has been… Show more Ensure that all equipment and facilities are 100% compliant to standard safety practices and regulatory organizations, quality systems compliance requirements and aerospace industry accredited organization requirements, which includes all Federal, State and regulatory compliance. Supervise and coordinate facility related work of contractors including preparing bid packages, cost negotiation, and placing purchase orders. Ensure that facility related work done by staff or contractors has been completed satisfactorily and any deficiencies are followed up on and remedied. Develop and maintain an operational budget and establish a plan to drive down operational costs. Secure and maintain an outsource pool for all standard maintenance activities relating to equipment and facilities. Develop and maintain service agreements, recovery plans and 100% up-time plans with all non-standard or specialized equipment suppliers. Collaborate with management and department engineers to establish maintenance down time schedules plans for all production critical equipment and facilities. Publish and maintain running schedules for all maintenance activities. Work with management to establish annual budgets and capital projects. Supervise maintenance department support personnel as required. Show less

Supported 45 distribution centers with square footage ranging from 20,000sf to 650,000sf. Responsible for $2.9M monthly lease administration. Developed property lease process and program review, all lease account activity and changes are available real time for questions review, auditing and payable processing. Assisted Construction Manager with warehouse build outs and was project lead for tenant improvement projects. Tracked repair and maintenance spend against budget; work closely with… Show more Supported 45 distribution centers with square footage ranging from 20,000sf to 650,000sf. Responsible for $2.9M monthly lease administration. Developed property lease process and program review, all lease account activity and changes are available real time for questions review, auditing and payable processing. Assisted Construction Manager with warehouse build outs and was project lead for tenant improvement projects. Tracked repair and maintenance spend against budget; work closely with Supervisor to maintain budget. Provided support for new and ongoing capital expense projects and improvements. Show less

Responsible for service center reporting analytics. Created and analyzed reports supporting the service centers. Monitored and reported Service Scorecard and customer service reports. Audited weekly paperwork. Updated data in SharePoint. Invoice processing and payment. Accounts receivable. Processed fleet vehicle chargebacks. Administrator for service centers and building security system. Conducted new hire orientation. Coordinated travel and expense reports supporting Director of Operations/GM… Show more Responsible for service center reporting analytics. Created and analyzed reports supporting the service centers. Monitored and reported Service Scorecard and customer service reports. Audited weekly paperwork. Updated data in SharePoint. Invoice processing and payment. Accounts receivable. Processed fleet vehicle chargebacks. Administrator for service centers and building security system. Conducted new hire orientation. Coordinated travel and expense reports supporting Director of Operations/GM and Area Managers. Show less

Performed retail store audits to ensure compliance and conducted trainings to management. Improved the operational systems, processes and policies in support of the organization’s mission. Gathered and analyzed customer service data. Reported weekly results and customer comments to the VPGM regarding customer satisfaction. Ensure that all departments aligned under VPGM are compliant with records management policies and retaining files according to schedule. Distributed and created field… Show more Performed retail store audits to ensure compliance and conducted trainings to management. Improved the operational systems, processes and policies in support of the organization’s mission. Gathered and analyzed customer service data. Reported weekly results and customer comments to the VPGM regarding customer satisfaction. Ensure that all departments aligned under VPGM are compliant with records management policies and retaining files according to schedule. Distributed and created field communication newsletter via email and internal website. Conducted weekly and monthly report analysis. System administrator for personnel discipline tracking system. Organized market events such as annual kick off meetings, VPGM awards dinner, iPhone launch and All Managers Meeting. Created presentation materials for senior leadership team. Coordinated travel and expense reports. Show less

Plan budgets, cost estimates and initiated cost reduction programs. Submitted and prepared invoice payments. Procurement for facility supplies. Coordinated office consolidation. Performed administrative building and retail site surveys. Handled and resolved maintenance issues for administrative building and retail stores such as electrical, plumbing and HVAC maintenance. Maintain building security access. Conducted meetings and appointments with outside vendors. Coordinated travel and expense… Show more Plan budgets, cost estimates and initiated cost reduction programs. Submitted and prepared invoice payments. Procurement for facility supplies. Coordinated office consolidation. Performed administrative building and retail site surveys. Handled and resolved maintenance issues for administrative building and retail stores such as electrical, plumbing and HVAC maintenance. Maintain building security access. Conducted meetings and appointments with outside vendors. Coordinated travel and expense reports. Main contact person for property management groups and vendors. Coordinated retail and building remodel and moves. Managed mailroom department. Show less

Plan budgets, cost estimates and initiated cost reduction programs. Maintained building security access for 117,000 square feet building. Handled and resolved maintenance issues for administrative building and retail stores such as electrical, plumbing and HVAC maintenance. Processed office furniture orders for administrative building and retail stores. Performed retail and building remodel and moves. Coordinated office consolidation. Assistant Lead for Emergency Response Team which involved… Show more Plan budgets, cost estimates and initiated cost reduction programs. Maintained building security access for 117,000 square feet building. Handled and resolved maintenance issues for administrative building and retail stores such as electrical, plumbing and HVAC maintenance. Processed office furniture orders for administrative building and retail stores. Performed retail and building remodel and moves. Coordinated office consolidation. Assistant Lead for Emergency Response Team which involved planning quarterly meetings and mock fire drills. Coordinated travel and expense reports. Prepared monthly project reports. Managed mailroom and front office reception desk. Show less

Organized and monitored office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services. Coordinated calendars, meeting schedules, client activities and events, travel arrangements and expense reports. Created presentation materials for senior leadership team. Prioritized and routed incoming phone calls, mail and correspondence.

Provided coverage of reception area with courteous, pleasant, and professional presence in greeting guests. Screened and directed incoming phone calls to appropriate person. Made copies of correspondence and other records. Assisted in scheduling conference rooms and conference lines. Monitored guest login. Prepared invoice verification.