Maria W. Email & Phone Number

New York, United States

New York, New York, United States

- Conducting vendor outreach and establishing relationships with new suppliers, with a focus on local and minority-owned businesses.- Developed processes for in-office catering to efficiently manage the increasing volume of requests, ensuring timely and quality service.- Managing the on-site experience for 500+ internal visitors annually, including Board Members and Partners, by sending access credentials, coordinating office reservations, etc.- Populating an Excel-based annual spend tracker, itemizing a six-figure budget by category and month to enhance financial oversight and accountability.- Researched, pitched, and introduced a new lunch program to 300+ employees, accommodating diverse dietary restrictions and enhancing employee satisfaction.- Partnering with the Events team to support company events, managing guest check-in, conducting site visits, coordinating gift bag distribution, and more to ensure successful execution.

New York City Metropolitan Area

- Planned and executed over 50+ in-office events, including workshops, cocktail hours, and summits. Responsibilities included cost estimation, catering coordination, obtaining COI approvals, managing communications with Events team, collaborating with Legal on SOWs, processing invoices for reimbursement, and coordinating guest access- Managed relationships with 30+ vendors, including rental companies, catering services, bartending services, and more- Led initiatives for furniture selection and layout optimization across various office spaces- Conducted monthly reconciliation of up to $100k in charges and generated spending reports for Accounting- Provided administrative support to the Senior Director of Workplace Services, assisting with scheduling and overseeing day-to-day office functions

New York City Metropolitan Area

- Collected, logged, and distributed packages and paper mail to 100+ residents- Maintained the distribution, collection, and shipment of 100+ COVID-19 test kits every week- Conducted administrative duties, such as answering phone calls, responding to emails, and updating spreadsheets- Implemented protocol during resident check-ins, check-outs, and lock-outs

New York City Metropolitan Area

- Utilized assets and marketing copy to promote upcoming films via social media posts and emails- Identified and collaborated with relevant organizations at NYU to promote events and distribute promotional items- Distributed 200+ hard tickets and RSVP links to screening events via tabling and social media outreach- Coordinated an advanced screening at AMC that saw a 100% attendance and spoke to the 153-person audience

New York City Metropolitan Area

- Created Instagram Story Highlights after events to create awareness of our panels and engage our 600+ followers- Corresponded with departments and professors at NYU to connect their students with our events- Updated the Squarespace website with information (event graphics, member bios, and event recordings)- Collected detailed information (methods of contact, areas of study, professional experiences) from 20+ board members

New York City Metropolitan Area

- Coordinated the setup and breakdown of 2000+ events (classes, conferences, meetings, etc… ) in 40+ spaces - Collaborated with senior staff in the Events & Operations department on special events and projects- Responded to telephone, email, and in-person inquiries about room reservations, rentals, and event services- Contributed to 215+ reports of all interactions with clients and department personnel- Monitored 15 floors across 2 buildings, notating room occupancies, damaged facilities, and event statuses