- Manage end-to-end travel processes, ensuring efficient and cost-effective arrangements.- Assist in the strategic management of administrative budgets.- Support low-value procurement purchasing processes, maintain vendor relationships, and control costs.- Issue invoices for all travel-related payments, PO and non-PO vouchers, and handle monthly salaries and other administrative invoices.- Coordinate office equipment and supplies management.- Provide comprehensive assistance… Show more - Manage end-to-end travel processes, ensuring efficient and cost-effective arrangements.- Assist in the strategic management of administrative budgets.- Support low-value procurement purchasing processes, maintain vendor relationships, and control costs.- Issue invoices for all travel-related payments, PO and non-PO vouchers, and handle monthly salaries and other administrative invoices.- Coordinate office equipment and supplies management.- Provide comprehensive assistance to the Representative and Deputy Representative, including organizing meetings, managing travel logistics, and handling other administrative tasks.- Manage various office administrative duties such as procurement of supplies, room reservations, and mail handling.- Support the reconciliation of monthly air ticket invoices and travel entitlements, including taking action to recover entitlements and requesting/following up on refunds for cancelled mission travel.- Execute logistic and administrative arrangements for seminars, workshops, and briefings as required bythe Office/Division, following the supervisor's instructions diligently.- Maintain and update confidential files with meticulous attention to detail. Show less

- Provide administrative support for the management unit (Administration, HR, and Accounting)- Provide support with budget review- Providing support in purchasing processes- Organizing and managing the unit's inventories- Providing support with financial reporting- Organizing HR documents (employees, interns, and volunteers)

- Control and record financial information for Refugee Reference Center projects provided by partners such as UNHCR and the Public Ministry of Labor.- Monitor the budgets of UNHCR Brazil and MPT projects, ensuring adherence to financial guidelines.- Assist the Refugee Reference Center sectors in financial matters, providing support and guidance.- Analyze accounts and projects, ensuring the correct application of resources and compliance with financial regulations.- Control daily… Show more - Control and record financial information for Refugee Reference Center projects provided by partners such as UNHCR and the Public Ministry of Labor.- Monitor the budgets of UNHCR Brazil and MPT projects, ensuring adherence to financial guidelines.- Assist the Refugee Reference Center sectors in financial matters, providing support and guidance.- Analyze accounts and projects, ensuring the correct application of resources and compliance with financial regulations.- Control daily expenses, record accounts payable and receivable, and manage all payments accurately.- Oversee the supply chain process, ensuring timely and efficient procurement.- Conduct bank reconciliations, maintain accurate financial records.- Produce accounting statistics and reports to track financial performance.- Manage expense entries in the CASP system and prepare documents for accounting purposes.- Archive documents in compliance with organizational protocols.- Provide assistance to beneficiaries, including refugees and asylum seekers, at the Refugee Reference Center.- Support other activities essential for the work of Caritas Arquidiocesana de São Paulo. Show less

- Consistently support research, training, drafting and advocacy activities related to protection issues onpersons of concern;- Provide support to local integration projects with focus on asylum seekers and refugees;- Assist with preparation of media contents and public information activities;- HELP site update;- Draft reports, factsheets and PowerPoint presentations;- Translate selected reports/documents;- Data analysis and systematization.- Accompany visits to… Show more - Consistently support research, training, drafting and advocacy activities related to protection issues onpersons of concern;- Provide support to local integration projects with focus on asylum seekers and refugees;- Assist with preparation of media contents and public information activities;- HELP site update;- Draft reports, factsheets and PowerPoint presentations;- Translate selected reports/documents;- Data analysis and systematization.- Accompany visits to operational and implementing partners to carry out specific activities;- Prepare BID Tablations and Requests for quotations for the Field Unit and for partners;- Support the Senior Program Assistant of Field Unit in activities such as: - checking partner accounts (e.g. analysis of Project Financial Report, Partner PersonnelReport, Budget Report, Instalment Plan, Bank account ledgers); - Provide comments to be included in Desk Reviews; - Systematize the information of budget requirements for Direct Implementation, ABODand Procurement Plan; - Create and update Field Unit procurement spreadsheet;- Accompany the Venezuelans of the interiorization program, newly arrived by OperaçãoAcolhida to the city of São Paulo, from the arrival at Guarulhos air base to the shelter;- Logisticts to organize events, projects and workshops for POCs, civil society and municipal,state and federal representatives; Show less

In partnership with the Universidade Potiguar, the PEIEx - Projeto Extensão Industrial Exportadora (Industrial Extension Export Project) in Rio Grande do Norte aims to disseminate the export culture in companies.- Assist in the organization and updating of data related to the operation of the Peiex Operational Nucleus;- Insert data in the reports, tables, graphs, presentations and other documents inherent to the Peiex Operational Nucleus (Natal);- Keep the program’s database as… Show more In partnership with the Universidade Potiguar, the PEIEx - Projeto Extensão Industrial Exportadora (Industrial Extension Export Project) in Rio Grande do Norte aims to disseminate the export culture in companies.- Assist in the organization and updating of data related to the operation of the Peiex Operational Nucleus;- Insert data in the reports, tables, graphs, presentations and other documents inherent to the Peiex Operational Nucleus (Natal);- Keep the program’s database as well as the companies’ portfolios updated ;- Follow-up weekly the technicians’ activities schedule so they could be located at any time for emergencies;- Schedule the technicians work visits at the companies;- Prepare and draft the meeting minutes;- Carry out data collection in companies;- Write and prepare around 50 international market studies, under guidance, as well as oral presentations;- Conduct technical research with the advice of the technician, the monitor or the coordinator;- Organize 43 training for the entrepreneurs participating in the program;- Plan events for companies participating in the program and for partner agencies;- Prepare meetings with public partners such as FIERN, Banco do Brasil, Inframerica, SEBRAE and Banco do Nordeste Show less