Mariah Mckenzie Email and Phone Number

• Managed all accounting functions, including financial statements, journal entries, AP/AR, collections, refunds and account/credit card reconciliations. Responsible for company compliance with State/Federal laws, regulations, accounting standards and company policies.• Created an Audit Trail/Error Analysis Tool using Excel to accurately uncover duplicate bills, journal entry errors and sales tax discrepancies, enhancing data-driven decisions and saving potential losses.• Performed… Show more • Managed all accounting functions, including financial statements, journal entries, AP/AR, collections, refunds and account/credit card reconciliations. Responsible for company compliance with State/Federal laws, regulations, accounting standards and company policies.• Created an Audit Trail/Error Analysis Tool using Excel to accurately uncover duplicate bills, journal entry errors and sales tax discrepancies, enhancing data-driven decisions and saving potential losses.• Performed account analysis to identify discrepancies and proposed solutions, leading to $3,000 in monthly savings.• Drafted and presented formal demand letters outlining specific contract violations, effectively communicating and securing a $9,000 refund for services not rendered.• Developed Microsoft Excel/Word guides and templates for leadership and new staff, outlining company policies and procedures, ensuring clear communication and smooth onboarding. Show less

• Managed AP/AR via QuickBooks, leveraging Microsoft Excel for report generation, improving cash flow efficiency and financial accuracy.• Conducted monthly bank and trust account reconciliations, processed appropriate refunds, managed weekly meetings to provide leadership with critical financial insights to support data-driven decisions.• Updated financial records utilizing QuickBooks, supported tax filing and generated reports to provide insights into the firm's financial performance… Show more • Managed AP/AR via QuickBooks, leveraging Microsoft Excel for report generation, improving cash flow efficiency and financial accuracy.• Conducted monthly bank and trust account reconciliations, processed appropriate refunds, managed weekly meetings to provide leadership with critical financial insights to support data-driven decisions.• Updated financial records utilizing QuickBooks, supported tax filing and generated reports to provide insights into the firm's financial performance for strategic decision-making.• Prepared and posted journal entries, including accruals, prepaids and adjustments. Show less

• Led AP/AR, invoicing and payroll processing using QuickBooks, ensuring compliance and timely payments, with detailed record-keeping.• Utilized NetSuite to generate detailed financial reports, tables, graphs and audit trails, providing stakeholders with clear insights and ensuring transparent financial reporting.• Prepared and posted journal entries, including accruals, prepaids and adjustments.• Supervised and trained new staff in accounting systems, standards and best practices.

• Drafted Retainer Agreements and Business Contracts: Prepared legal documents to ensure accuracy and streamline client onboarding while minimizing legal risks.• Managed Client Retainer Payments and Trust Account Reconciliation: Utilized QuickBooks to record and process client payments, perform monthly trust account reconciliations, and ensure compliance with legal financial obligations.• Bank Account Reconciliation and In-House Bookkeeping: Leveraged QuickBooks to manage bank… Show more • Drafted Retainer Agreements and Business Contracts: Prepared legal documents to ensure accuracy and streamline client onboarding while minimizing legal risks.• Managed Client Retainer Payments and Trust Account Reconciliation: Utilized QuickBooks to record and process client payments, perform monthly trust account reconciliations, and ensure compliance with legal financial obligations.• Bank Account Reconciliation and In-House Bookkeeping: Leveraged QuickBooks to manage bank reconciliations and maintain accurate financial records, contributing to improved cash flow visibility and financial reporting accuracy.• Processed Payroll and Managed Tax Filings: Used QuickBooks for payroll processing and tax filing, ensuring accurate deductions and timely submissions, preventing penalties and maintaining regulatory compliance.• Oversaw Licensure Renewals and Compliance: Managed business license renewals and ensured state compliance, facilitating smooth business operations, and preventing regulatory issues. Show less

• Managed Contract Administration and Billing: Oversaw the financial administration of contracts using Ajera software to track project budgets and billings, ensuring accurate and timely invoicing for both local and UDOT contracts, which improved cash flow and project profitability.• Handled AP/AR Accounting: Utilized Ajera to manage accounts payable and receivable, processing payments and collections efficiently, which enhanced financial management and reduced outstanding… Show more • Managed Contract Administration and Billing: Oversaw the financial administration of contracts using Ajera software to track project budgets and billings, ensuring accurate and timely invoicing for both local and UDOT contracts, which improved cash flow and project profitability.• Handled AP/AR Accounting: Utilized Ajera to manage accounts payable and receivable, processing payments and collections efficiently, which enhanced financial management and reduced outstanding receivables.• Processed UDOT Payroll via PDBS: Managed payroll processing for UDOT projects using the PDBS system, ensuring compliance with state regulations and accurate wage distribution, which reduced errors and maintained smooth project operations.• Supported Financial Reporting: Generated detailed financial reports using Ajera, providing insights into project performance and contributing to better decision-making and resource allocation. Show less

• Managed accounts payable and receivable across multiple departments, including the Department of Natural Resources (DNR), using efficient financial tracking to ensure timely processing and improve departmental coordination.• Designed a custom manpower SQL database to track key financial metrics such as inventory, equipment costs, allocations, current locations, amortization and depreciation status, enhancing data accuracy and resource management.• Designed and created Excel… Show more • Managed accounts payable and receivable across multiple departments, including the Department of Natural Resources (DNR), using efficient financial tracking to ensure timely processing and improve departmental coordination.• Designed a custom manpower SQL database to track key financial metrics such as inventory, equipment costs, allocations, current locations, amortization and depreciation status, enhancing data accuracy and resource management.• Designed and created Excel dashboards that improved accurate tracking of state resources. Show less