Mariann Stolte Email & Phone Number

Tracy, Ca, Us

Tracy, California, United States

•Maintained Executive Assistant support to the Director of Finance, Innovation and Technology, Mobility and Housing as well as the City Manager’s Office.•Prepared and posted the agenda for the Homeless Advisory Committee meetings, in addition to clerking the meetings and transcribing the meeting minutes.•While aiding the Homeless Services division, I discovered that there were several missing Professional and General Service Agreements. I took the initiative to create these agreements, having the City Attorney’s Office review them, gathered the backup documentation and routed for signatures. During the completion of this task, I provided complete analysis and noticed that the City was overpaying for the diesel fuel by an exorbitant amount and assisted in finding a new vendor, ultimately saving the City over $100,000. •Attended bi-weekly meetings with the City’s State and Federal Lobbying firm to assist with developing the City of Tracy’s Legislative Platform, State and Federal Lobbying trips; editing, printing, and organizing the Tear Sheets and creating packets for the Council Members, Staff and multiple State and Federal Departments.•Organized a team of staff and lead the planning efforts for the annual Employee Awards Luncheon; from selecting a food vendor to transforming the Recreation Center to take on the look of an exciting Under the Big Top circus event that was enjoyed by all city staff.•Engage with the public and city council members with expertise in both tactful communication and using the utmost discretion, ensuring successful dialogues and effective collaboration.•Research, compile and provide accurate documentation for Public Records Requests.•Provides administrative support to Committees and ensures the adherence to The Brown Act.•Recommends organizational or procedural changes affecting support activities; recommends improvements in workflow, procedures, and use of equipment and forms.

Tracy, California, United States

Provides administrative and operational support to both Finance and Information Technology Departments. Coordinate all travel arrangements for staff in both departments and complete pretravel documentation, as well as the expense reports upon return. Open requisitions, process purchase orders, remit payment to vendors within for both departments. Create Professional Service Agreements and route for signing, assisted in introducing DocuSign to help streamline the process. Assist with Staff Report preparation for City Council. Write, proof, edit and final review via Granicus. Assist in the preparation and completion of the Operating Budget; use of Adobe Creative Suite to design multiple fiscal years front covers, designed the functional organizational charts for each department; reformatted and created uniformity throughout the entire book; finalized the printing of the citywide distributed Budget Books. Assist the Director with various duties; recommends organizational or procedural changes affecting support activities; recommends improvements in workflow, procedures, and use of equipment and forms. Initiates department purchases for office supplies and other items as assigned; authorizes payment of invoices. Works independently and interacts with various staff levels within the organization and can work supportively and collaboratively. Research, compile and provide accurate documentation for Public Records Requests. Provides administrative support to Committees and ensures the adherence to The Brown Act.

Tracy, California, United States

Responsible for the daily operations of the shelter. Correspond to incoming communications, including phone calls, emails, and incoming/outgoing mail daily. Performed a multitude of duties; including the management and ordering of office supplies, created, and tracked invoices, monitored budget expenditures and revenues. Ensures the proper handling of proprietary and sensitive information. Established a cohesive filing system for all documentation. Established relationships with over 140 Rescue Groups (501c3 non-profit organizations) and maintain constant communication to transfer animals in/out of the shelter. Code all Veterinary invoices that come in to ensure prompt and accurate payment. Process Adoptions, Return to Owners and all transfers to rescues. Invoice dog licenses and process all license payments, track delinquent license renewals, send to collections when needed. Provide adoption counseling with all adoptions. Provide support for all the Animal Control Officers and Kennel Aides. Reconciled credit card statements for shelter purchases monthly while staying within the City’s guidelines. Process daily cash settlement. Implemented several new processes for record keeping within the shelter. Created and maintained the Administrative Citation tracking system. Train all incoming employees on shelter software and office procedures. Designed shelter flyers, forms, and mailers. Received accommodations from the Chief of Police for my excellent customer service. Participated and completed the City of Tracy Leadership Development Course in 2020.

Pleasanton, California, United States

Accounting/Purchasing Specialist:Directly supported the CFO. Collected the data and prepared the monthly PowerPoint presentation for the Board of Directors. Reviewed, maintained and created vendor contracts provided by the Fairgrounds. Researched, compiled and selected all Requests for Quotes/Purchases. Provided exceptional customer service and nurtured vendor relationships.• Prepared and processed all Purchase Orders (PO’s).• Maintained yearly and fair employee cell phone contracts and maintenance.• Continued cost saving efforts to stay within several departmental budgets.• Prepare Salary Expense Allocation for month end.• Reviewed current processes to identify areas of cost saving and time management.• Worked with the CEO, CFO and department heads to open an onsite RV convenience store in our RV park

Pleasanton, California, United States

Executive Administrative Assistant to the Events Vice President:Provided direct support to the Events Vice President, Supervisor and the coordinators. Prepared all PowerPoint presentations for sales meetings daily. Initiated, coordinated, monitored and participated in projects to improve process to ensure efficiency and cost saving measures. Maintained and purchased all office supplies.• Organize, input and balance expense report for Event Operations Management.• Create, maintain and input monthly supply requests.• Update and maintain all supply orders for the Events staff including Parking, RV, Operations and Sales.• Manage Calendars for the Event Sales team.• Provide back up support for event coordinators.• Create and Distribute upcoming event schedules with work orders to all necessary departments.

Tracy, California

Opened Stolte Photography to pursue my passion for photography. Created a successful business model that offered two divisions: Photography and Graphic Design. Continued my education within the field of photography by taking workshops and classes to keep up to date with current trends, techniques and to help flourish creativity.• Effectively communicated via phone, email, text and in person contact maintaining the highest level of customer service and discretion. • Designed, maintained and updated the online presence for Stolte Photography and its clients.• Accurately and effectively invoiced clients and maintained accounts payable/receivable.• Implemented marketing strategies that grew the business as well as help clients market their own business.

Business And Public Administration

Currently Enrolled, Photography

Diploma, General Ed/Accounting