Maria Pahel Email & Phone Number

Boise, Idaho, Us

South San Francisco, California, Us

Fairfield, California, Us

• Managed accurate and timely processing of up to 3,000 invoices per month ($15M+) for a fast-paced AP department within a large distribution company.• Supervise up to four accounts payable employees and assist them in being more productive in the day-to-day accounts payable processes.• Processing large volume multi-line payables for US and Canadian suppliers. • Worked in collaboration with Chinese staff (Qingdao) to ensure the prepaid process is compliant with Chinese government requirements, standards and regulations.• Implement and manage a cost-effective process for reporting employee expenditures through the posting and reconciliation of Concur and Employee credit cards. • Manages month-end accruals, prepaid accounts, cash forecasting, and accounts payable analysis. • Reduce weekly check payments and expand vendor payments via a virtual credit card and increase the payment by ACH/CC (90% improvement over 3 months) and therefore increase the return on investment for the organization. • Implemented cost-saving measures and efficiencies in addition to cleaning up the vendor file and modifying the capturing of W-9's and 1099 reporting to the IRS• Lead project activities related to accounts payable, billing and logistics functions, bringing value to the company through total cost reduction, workflow rationalization, automation, etc.

Sesto San Giovanni, Milan, It

Responsible for working collaboratively with PTP Process Owner &the legal entity A/P Team in performing all tasks related to payment processing, employee reimbursements &inter-company settlements; Oversee and analyze payments via check, help save money and time by switching majority of Vendors from paper checks to ACH which results in reduce checks run by 80% within half of the year for USA & Canada: Navigate by working together with IT and cross-functional departments in implementing automated systems boosting company productivity and efficiency; have expertly created custom training packages for company-wide end user implementation;Improved process of maintaining of reconciliation of Goods Received vs Invoice Received balances from over 6 to 3 months within an year; Implemented documented procedures to correct identified risk and non-compliance with annual IRS 1099; Instrumental in supporting the company's rapid growth and expansion, including managing processing of up to 5,000 invoices per month;Work very close with Tax manager to understanding of complexity of Sales/Use taxes and retrain AP team on correct procedures of processing invoices; Implement training with the KY team and decrease number of POs/entries with the wrong Tax code by 50%; Resolved past due accounts bringing over 90 days past due from 45% to under 10%

Performed complex general accounting functions, including preparation of journal entries, account analysis and suppliers’ local marketing funds reconciliations prepared accurate billing statements at end of the monthCalculated, prepared, and issued bills, invoices and account statements according to established SWS proceduresResponsible for helping suppliers monitoring their local marketing and promotional fundsReviewed, researched and reconciled payments of grants for large suppliers with Financial DirectorExecuted accounts receivable reporting enhancements and reconciliation proceduresReconciled and reported discrepancies found in chargeback. Received, recorded, and banked cash, checks, and vouchers as well as reconciled records of bank transactions. Reviewed invoices, support documentations, records and other documents to obtain information and respond to requests from supplier/customer. Participated in special projects as requested by senior management & controller.Developed and maintained professional working relationships with customers, supplier, upper management, and other employees

Performed all aspect of A/R activities including billing, collections, charge backs, and claims with major clients. Assisted the Controller with projects related to A/R, charge backs, sales, and budgeting. *Developed & implemented A/R procedures for maximum efficiency and monitored aging reports. Monitored records of amount owed and ensure prompt payment of invoices. Reconciled the A/R to the GL.*Communicated invoicing/payment issues and discrepancies to clients. Promoted and maintained a positive and professional image of EMG.

Bachelor Of Science (Bs), Business Administration And Management, General

Associate Of Arts And Sciences - Aas, Business Administration And Management, General

Master Of Science - Ms, Finance And Financial Management Services