Managing all aspects of administration for a civil engineering project

Duties and Responsibilities• Engaged with Employers to source student work placements. • Delivered talks to students to prepare them for employment. • Used various software tailored to college requirements. • Used excel Spreadsheets for tracking progress. • Attended and assisted with career fairs.

Duties and Responsibilities • Processed invoices using Auto Entry system.• Created & processed new customer jobs using E works system.• Created new customer records electronically.• Processed new employee application forms.• Processed engineer timesheets.• Updated customer and employee data.• Stock control ordering office supplies and employee uniforms. • Followed up with suppliers’ equipment not received within a reasonable time frame.• Used excel spreadsheets, to track progress of fleet vehicles, VC5, tax, insurance, MOT, Service renewal.• Used excel spreadsheets, to track fleet vehicle GPS weekly and weekend mileage.

Duties and Responsibilities• Actioned Europe after sale warranty claims in a timely manner received from holiday home agents.• Customer care and good communications by telephone & email.• Raised purchase orders for chargeable parts, requested by holiday home agents.• Organised parts to be sent direct to agents.

Duties and Responsibilities • Maintained highest confidentiality.• Coordinated and supported the contact team and vulnerable young people. • Organised supervised family contact with teams, everyone in the right place at the right time.• Organised room bookings for planned meetings, contact reviews, interviews.• Organised transport bookings,.• Arranged interpreters.

Duties and Responsibilities• Process mapped and developed a new role, being a new venture for the ports.• Organised daily sessions for random drug & alcohol testing across 21 UK ports.• Arranged toxicology availability to attend testing sessions across 21 UK ports.• Liaised with external Occupational Health providers. • Arranged appointments for overdue health surveillance and medicals. • Audited clinics to ensure medical equipment reached Maritime Coastguard agency standards.• Worked closely with port managers with details of testing arranged and if any positive results received. • Worked closely with HR shared services, HR business partners and HR business solution teams.• Updated results using HR systems.• Used excel spreadsheets to track progress of daily workload.• Used excel spreadsheets to export reports. • Audited invoice payments to be authorised.

Duties and Responsibilities • Start of employment was also the start of a recruitment drive for confrontational police officers.• Worked predominantly unsupervised being the only administrator.• Kept focused using initiative to time manage the smooth running of the occupational health unit. • Kept highly self-motivated, Organised, calm and patient, to achieve targets.• Implemented new systems to cope with the increasing workload. • Used excel spreadsheets to track progress and performance of applicants.• Applications forms, medical appointments, referral bookings, medical health questionnaires.• Supported all Occupational Health care professional teams.• Worked closely with West Yorkshire HR shared services by telephone and email.• Worked with external agencies to book extra health care professionals to carry out medicals. • Blocked multiple treatment rooms for medical, preventing double bookings.• Dictation to type physician medical reports to consultants, specialists, and GP’s. • Stock control ordered office and medical supplies ensuring stocks never run low.• Calibration of medical equipment booked when required.

Duties and Responsibilities • Occupational Health first point of contact.• Assisted senior health advisors, physicians, nurses, counsellors.• Appointment bookings for health surveillance and vaccinations.• Planned and prepared flu vaccinations running from October to January. • Organised and printed all flu clinic paperwork.• Booked HEY NHS staff in for annual flu vaccinations. • Updated HEY staff records filing system. • Stock control ordered office and medical supplies ensuring stocks never run low.• Calibration of medical equipment booked when required.• P.A.T (portable appliance testing) checks arranged with estates. • Fire safety checks done weekly.• Fault reporting to estates

Duties & Responsibilities x 2 roles running along side each other plus evening reception desk• Information advice and guidance• First point of contact for visitors, students, and colleagues, meet & greet. • Communication by telephone, email & face to face. • Gave support & knowledge on full time, part time, further and higher education courses.• Gave details on start dates, duration, times, room locations, tutor names. • Gave details on financial help available, such as EMA, ALG and student travel. • CRM software for storing data, • Microsoft publisher to create documents.• Microsoft Office