Marie Vidal-Sena Email & Phone Number

Provide technical oversight, mentoring, and guidance of the Procurement Card Program to department personnel in accordance with Procurement Department and Organizational policies.Primary contact for Vendor Management. Work closely with ends users, warehouse, and accounts payable to support supplier lifecycle database, including creation and maintenance of supplier records, accuracy, and validity of data through various entities; for example, TIN (Tax Identification Number) matching, ADOR (AZ Dept. of Revenue) matching, OFAC (Office of Foreign Asset Control), SDN (Specialty Designated Nationals) list matching and FRFS (Federal Reserve Financial Services).Responsible for compiling and analyzing supplier data in preparation for various 1099 reports for IRS compliance filings. Coordinate meetings with internal business areas to determine 1099 applicability and deadlines.Support to testing teams to validate changes and system functionality.Develop and maintain training and system documentation on procurement processes to be used by internal procurement staff as well as business area users. Identify and recommend process improvement to gain efficiencies.Acts as a source for training other Coordinators in multiple Procurement Department processes.

Tucson, Arizona, United States

Responsible for the administration of the Statewide Purchasing Card Program for Unisourcecompanies (TEP, UNG and UNE) for over 1300 Unisource cardholders and banking system users.In charge of making policy recommendations and ensuring the compliance of pCard purchases, with approved policies and procedures.Coordinate and manage program reporting, system administration (opening, maintaining and closing accounts), analysis, internal and external audit, training, and oversight.Participate in the preparation of monthly reports/analysis for the management department, which includes the accurate reporting of data, including graphs, charts and written analyses explaining financial statement fluctuations.

Tucson, Arizona, United States

Managed program reporting, system administration, program analysis, audit, training, and oversight for over 400 cardholders and banking system users.Assigned as the City of Tucson Project Manager for JP Morgan’s Platform Migration. Coordinated systems testing, scheduled, and attended meetings with Bank, Finance, IT, and other department teams.Successfully migrated more than 500 credit card accounts and over 650 system users. Responsible for ongoing coordination with Departments and JP Morgan post go-live questions, issues. updates, and training. Participated in successful implementation of City of Tucson water inventory purchases increasing spend by $9M average per year. Contributed to a total of over 22% program growth between one year’s time frame.

Tucson, Arizona, United States

Assisted Management Coordinator with all aspects of day-to-day department operations.Assisted on preparing and monitoring budget, tracking expenditures and revenues. Maintained outside Counsel Billing agreements. Prepared and managed charge backs to other City Departments and submit prepared Journal Vouchers.Assigned to serve as functional document management system administrator for three divisions; including system and user set up, operating, training, maintenance, and troubleshooting.Reviewed and processed invoices for payment up to $40,000.00 monthly via various payments authorizations accounting forms and vendor online payment systems. Entered time sheet data for all department employees.

Tucson, Arizona, United States

Processed payroll (up to 11 employees). Set up payroll direct deposit. Respond to inquiries, conduct research, and resolve problems.Processed all payroll reports including but not limited to Employer Quarterly and Annual Taxes: State Withholding Tax, Unemployment Tax, Worker’s Compensation Report, Workmen’s Compensation, W’2 and 1099 forms using QuickBooks Pro and Excel and forward monies to the appropriate parties.Maintained Paid-Time-Off balances.Computed all garnishments including wage assignments, Federal and State tax levies, and new child support deductions.Reconciled multiple accounts.

Tucson, Arizona, United States

Managed many aspects of a Painting Contracting business, including advertising, bookkeeping and payroll.Processed Accounts Payable: ensured bills were paid on time.Reconciled multiple accounts Up to 4 (checking, credit cards, loans)Processed all payroll and payroll reports including but not limited to Employer Quarterly and Annual Taxes: State Withholding Tax, Unemployment Tax, Worker’s Compensation Report, W’2 and 1099 forms using QuickBooks Pro and Excel and forwarded monies to the appropriate parties.

Tucson, Arizona, United States

Processed payroll up to $22,000 monthly: made sure employees (up to 10) received their checks in a timely manner. Responded to inquiries, conducted research, and resolved problems.Processed all payroll reports including but not limited to Employer Quarterly and Annual Taxes: State Withholding Tax, Unemployment Tax, Worker’s Compensation Report, Workmen’s Compensation, W’2 and 1099 forms using QuickBooks Pro and Excel and forwarded monies to the appropriate parties.Maintained Paid-Time-Off balances.Computed all garnishments including wage assignments, Federal and State tax levies, and new child support deductions.Processed Accounts Payable up to $ 50,000 monthly: ensured bills were paid on time.Reconciled multiple accounts, up to 5 accounts (checking, credit cards, loans)

Bachelor Of Arts-Public Administration, Business Administration And Management, General, 4.0

Degree includes 29 Units of Accounting

Associate Of Arts

Accounting Certificate