• Reception management – Assist and oversee the management of the reception; Arrange cover and provide support to the receptionist when needed.• General staff support –Assist all departments with requests, liaising with staff to ensure office standards are adhered to.• Headcount and planning – Keep all headcount documents up to date as well as the floor plans. Work together with Head of office services to plan ahead and manage the space.• Catering – Arrange all food and drink deliveries for the office. Breakfast, wine time, special events. Research the best value for money options and work along a specified budget. • Manage relationships with external vendors – build rapport with suppliers for the office, have meetings with them to upkeep relationships. • Stationery – Track office stationary spend, manage/reduce where possible.• Assist and plan office events – Organisation of annual office events outside the office as well as working together closely with internal comms to plan & schedule key dates and events in the office.• Liaise with cleaners and landlord to make sure the office is clean and functioning correctly.• Liaise with contractors for maintenance in the office. Communicate with the landlord and security for access if out of hours.• Space management – make sure the office is functioning correctly, check to see if anything in the office requires maintenance and arrange this if necessary. Overall awareness of office presentation.• General administration – Dealing with invoices, providing support to our finance team appointing cost centres to certain charges, file all office expenses.