Marie Rose Cataring Email & Phone Number

Dubai, United Arab Emirates

➢ Receiving of internal Purchase orders ➢ Reviewing and crosschecking the received PR’s against Purchase orders from customers ➢ Preparing all the necessary documentations and approvals to load new orders to suppliers and vendors ➢ Good knowledge on loading and submitting orders to Cisco CCW ➢ Good knowledge on expediting and escalating shipments from Cisco ➢ Following up on submitted orders to make sure items are shipped within the contractual periods ➢ Coordinating with supplier for shipping and preparing for the necessary documentations for goods clearance ➢ Notifying customers about received shipments and coordinating for inspections ➢ Preparing and updating weekly reports for received shipments

Dubai, United Arab Emirates

➢ Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations ➢ Keeps the office organized, makes sure the various appointments and meetings on the schedule are kept straight and manages the flow of visitors or employees who need to see the management staff ➢ Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department ➢ Manages paper and electronic filing systems, handles and routes mail and operates a variety of office machines such as computers, telephones, fax machines and videoconferencing equipment ➢ Ensure timely and accurate delivery, and pick up of important office materials; tracked and followed up for efficient delivery ➢ Screens the list of callers and relays the messages ➢ Keeps a tab on the available stock of office supplies, stationery, office equipment, etc. and makes arrangement for placing a new order ➢ Maintain a diary to follow the time-bound schedule of appointments accordingly ➢ Carry out general office administration duties from time to time

Dubai, United Arab Emirates

➢ Provides confidential secretarial and administrative support to General Manger; types and/or drafts memoranda, correspondence, reports, contracts, agreements, presentations and other documents ranging from routine to complex➢ Types drafts, notes, dictation or brief oral instructions, checks typed and other materials for accuracy, completeness and compliance with standards, policies and procedures Ensures materials, reports and documents for signature are accurate and complete; develops, revises and maintains master documents; composes correspondence, reports and informational materials; copies and binds reports for internal and external distribution➢ Maintains the executive’s calendar; coordinates, arranges and confirms meetings; arranges for meeting setup; attends meetings, takes notes and transcribes minutes; screens requests for appointments; creates and maintains event calendars ➢ Prepares travel and training requests; makes and confirms travel and other arrangements for conferences and business trips; types itineraries, compiles expense reports and prepares post-travel memoranda ➢ Maintain and safe keep all outgoing and incoming files, ensuring confidentiality and sensitivity at all times ➢ And all other official duties that may be assigned from time to time. ➢ Provide office support services in order to ensure efficiency and effectiveness within the office ➢ Receive, direct and relay telephone messages and fax messages ➢ Pick up and deliver the mail ➢ Open and date stamp all general correspondence ➢ Maintain the general filing system and file for all correspondence ➢ Assist in the planning and preparation of meetings, conferences ➢ Maintain an adequate inventory of office supplies ➢ Monitor the use of supplies and equipment ➢ Coordinate the repair and maintenance of the office and all office equipment

Dubai, United Arab Emirates

Receive and Transfer Incoming and Outgoing calls ➢ Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on documents ➢ Manage archival activities for controlled documents and validation files ➢ Assist with the implementation, management and administration of the department electronic document management system ➢ Work with subject matter experts on technical subjects in a positive, collaborative manner to prepare controlled documents ➢ Review and proofread documents for consistency of document format and system concerns ➢ Use department database to track and manage and control issued documents. Assign lot numbers, material part numbers, and various other document tracking numbers ➢ Perform document control & Quality management activities ➢ Maintain procedures for maintaining documents and change control of documents ➢ Report on the performance of the document control system for review and as a basis for improvement of the documents control system ➢ Comply and maintain control records to verify completeness and accuracy of data ➢ Post changes to computerized or manual control records, and maintains related files ➢ Prepare reproduction of documents if needed ➢ Perform other duties as assigned