Marily Luat Email & Phone Number

United Arab Emirates

United Arab Emirates

Abu Dhabi

• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.• Maintain a calendar of the CEO’s activities, meetings, and various events; schedule conferences, travel (including visa processing if required) and meetings, including coordinating room set up and preparation of agenda.• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.• Prepare reports, memos, letters, financial statements, presentations and other documents, using word processing, spreadsheet, database, or presentation software.• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.• Screen telephone calls; respond to complaints and requests for information on regulations, procedures, systems, and precedents relating to assigned responsibilities.• Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures, recommend improvements in work flow, procedures, and use of equipment and forms as per the ISO Standard.• Handles and manage all personal properties of the Chief Executive Officer.• Arrange and coordinates international and domestic travel, accommodations and all trip logistics (visa application and processing if required)As Office Manager• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies in coordination with the Purchase Manager.• Oversee the performance of Administration staff such as the receptionist, office assistant and office cleaner, electric maintenance support team.

Abu Dhabi, Uae

Aside from being the current Personal Assistant to the Managing Director, I am also in charge with the Recruitment process in Alpha Data LLC, Abu Dhabi under the supervision of the Business Development ManagerAs Recruitment Officer• Regularly coordinates with the Managers for any new staff requirement• Sends requisition form and coordinates with the Marketing Department to post the job in the company website. Well versed with the Linkedin Recruitment Portal.• Placing adverts in relevant market journals and publications and job boards.• Making phone calls to candidates who are judged to be eligible• Conducting phone interviews with prospective candidates• Receiving and reading through the CVs that job seekers have sent in to the recruitment agency• Arranging interviews with candidates who have been short listed for a position• Forward all documents of successful candidates to the HR Department for issuing job offers.

Abu Dhabi, Uae

Duties and Responsibilities• Prepares quotations for all CISCO requirements with the guidance of the Pre-Sales Engineer. Knowledgeable in Cisco Ordering, Status, PDR Tool. Uses Netformx in building configuration and quotations. • Prepares project plan based on the project deliverables.• Prepares offers for radio equipment such as VHF, UHF, Tetra and radio coverages.• Negotiates with suppliers for better discounts and delivery dates.• Manages online ordering from the CISCO website Tool as well as the local distributors available in UAE.• Prepares correspondence and requests for suppliers.• Assists in drafting presentations, reports, and communication letters• Responsible for creating and submitting tender documents.• Coordinates to different department for combined projects.• Organizes and manages the filing systems for the Networking Department• Maintains high standards of care and discretion when dealing with confidential or sensitive information;• Provides operational support to the Sales Engineers and Division manager and his team

Quezon City, Philippines

As a Marketing Coordinator•Scout for venues, hotel and/or function rooms, restaurants•Make proper reservation for the said event (Airlines, Hotel Accommodations and Function Rooms) •Coordinate with Marketing Head for the final decisions and or any changes that may occur. •Coordinates with the Regional Sales Representative (if there’s any) for the registration of end users and dealers •Monitors registration (SMS, fax, online, phone) and give updates (to the team) on the status of the registrants.•Coordinates with Graphic Artist for the invitations (design and print-out) •Send out invites for dealer’s night.•Responsible in building up client’s database to establish warm and cold leads. •Monitors status of warm and cold leads, updates market study. •Creates and facilitate Marketing Plans •Prepares Business Proposal•Directly coordinates with the Resellers for information dissemination. •Coordinates Printing of Banner with Graphic Artist and Supplier •Coordinates with Accounting Department for the payments needed for the said event. •Prepares Registration Sheet for the event. •Make sure that all needed materials for the event is endorsed to Product Managers. •After the event, summarized the list of participants and send out to all Product Managers, Regional Sales Representative and the Managing Director. As an Executive Assistant to the Managing Director and CEO•Manage and screens incoming and outgoing phone calls to/from the Managing Director’s Office•Handles schedule of all business meetings and appointment confirmation (both internal and external) of Managing Director•Manages all the files and written records of the Executive Office•Key Custodian for Conference Room and Executive Office•Maintains Conference Room Schedule •Represents the Company for various Corporate Transactions.•Files Personal and financial documents of the President and Managing Director•Performs such other functions as assigned to her by the Managing Director.

Quezon City, Philippines

• Analyze and evaluate Recruitment and Accreditation status of all Sales Divisions.• Devises Recruitment Processes and implement such in coordination with the Office of the Senior Vice President for Marketing and Sales and Chairman of the Board.• Provides assistance in the Training Program being implemented by the Company to upgrade and harness the sales skills of the Sales force members.• Acts as facilitator during Business Meeting and Training Programs.• Prepares Visual Presentation and corresponding reports during Weekly Business Meeting.• Safe keeps and updates Roster of APGC agents nationwide, coordinates with Head Office and Branch Vice Presidents as regards updates on the Roster of their respective Divisions. • Monitors accreditation validity of all APGC Sales Force.• Provides and prepares logistical needs for all Grand Launching of New Projects. • Accepts requests for Grand Open House, Grand Launching, Saturation Drives and New Recruitment Seminar budgets and prepares corresponding documents for approval of the Chairman of the Board. Coordinates with respective Vice Presidents as regards discrepancies related to such requests. • Follows up Liquidation Reports of expenses incurred during company activities. Coordinates with Accounting Department the facilitation of liquidations and/or reimbursements. • Process ID’s of the APGC Sales Associates and takes responsibility for their issuance and release.• Prepares and processes monthly Management Incentive Bonuses based on monthly sales production.• Submit Monthly Report to the Vice President for Operations• Reports directly to the Chairman of the Board of the company and to the Senior Vice President for Marketing and Sales