Marilyn Bailey Email and Phone Number

Managing the Health and Safety database to ensure that key data is recorded, stored, updated and maintained to a good quality to ensure that it meets the needs of the team and the business. · Work with managers across the Association to assist with report generation on incidents, providing detailed information to help the business manage compliance, and manage the completion of recommendations that arise out of Health and Safety inspections. · Assist with process and document development for training and other areas within the H&S Team · Assist with the designing and delivering of training for the Health and Safety database and NHG’s lone working solution.· Liaison with HR to ensure that mandatory training has been undertaken, report on training statistics, and follow up with managers where team members are not trained to the appropriate levels. · Liaise with others across the business to set up and support meetings that will enhance Health and Safety compliance across NHG. · Liaising with fire brigade to provide data and documents. · Liaising with fire brigade to provide data and documents . Carry out Facilities Management activities as required.

Proactively manage the office environment taking action as and when necessary to ensure it creates safe, comfortable and flexible working spaces for employees and a strong professional impression for visitorsManage the maintenance and provision of services to the offices within budget levelsManage a team of 9 which includes the Office Coordinators and Cleaners Carry out site inductions with contractors working on site, as and when appropriate raise risk assessments to ensure all works are carried out safely. Ensure facilities comply with health and safety regulationsEnsure that recording of energy information and waste is documented. Annually review and obtain valid copies of waste transfer notes to ensure that all waste streams are recorded Contact Landlord or contractors as required attending to any issues that may arise on site – lease dependant. Plan office moves and negotiate with other departments to organise IT etc

Liaising with clients and building occupiers ensuring a good level of service was maintained.Attending client meetingsCoordinating, overseeing and/or managing repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping and janitorial workReviewing work orders to ensure that assignments were completedCarrying out facilities inspections and producing reports Conducting energy performance surveys of offices, shops and warehouses

Managing facilities across 13 offices UK wide providing safe and well appointed environments for staff and clientsMonitoring and accounting for a £2.1m annual budget, ensuring actual expenditure falls within prescribed limitsEfficiently planning and delivering all preventative building and equipment maintenance and repairsCoordinating all communications channels, including IT networking and installation and telephone contractsSourcing suppliers for all utilities, equipment and services, negotiating and securing favourable contractual terms and prices to guarantee best value against qualityCollaborating with the head of facilities and property to ensure compliance with all health and safety legislation Arranging cleaning and waste disposal with clear deference to environmental awareness protocolsProcuring all furniture and fittings for new office refurbishments and relocationsEnsuring all relevant building work inspections are conducted, including snagging, pursuing the rectification of any defects Investigating and addressed accessibility issues, ensuring facilities are available to all staff and service usersMaintaining and updating comprehensive records and providing generic administrative functions at all sitesProducing reports on health and safety, risk, hazards and mitigation and finance for senior management

Assisted the Head of Facilities in coordinating the relocation of six small regional offices across the countryProject managed building works, office refurbishments and internal churn within tight deadlinesVisited all sites as required to monitor progress and assess quality of work, providing reports for senior managementConducted risk assessments, developing and implementing local health and safety plans for the new siteAdvised on accessibility, recommending additional facilities to accommodate disabled building usersAssisted in managing the procurement process, researching and sourcing potential suppliers of services, furniture, equipment and utilities and negotiating prices and terms of contractsOversaw the dilapidation of vacated premises, arranging for building contractors to return the building to its original open space form, conducting general snags, removing all assets, closing accounts and returning keys

Provided facilities management across 13 UK offices, providing an efficient and consistently high standard for safe and pleasant working environmentsProject managed scheduled buildings works, office refurbishments and proposed floor plans and internal churn, monitoring progress and ensuring contracts were fulfilled Supervised the regular preventative maintenance and repair of mechanical and electrical appliances, lifts and buildingsLiaised with suppliers, accounts managers and engineers whilst overseeing contract delivery, including cleaning, external archiving, drinking water supplies, security and utilitiesLine managed three administrators providing high quality reception, call responses and back office support, personally covering operations as requiredProduced reports on progress, activities and status of works, offering recommendations and advice on future actions required Inducted staff in health and safety, emergency actions and evacuation, familiarising them with policies and proceduresPromoted awareness of recycling and waste management procedures, in accordance with environment policiesMonitored levels of stationery and other supplies, ensuring orders for additional stock were placed

Assisted in the management of central office facilities, providing a high quality and safe environment for staff, volunteers and service usersOversaw procurement of materials and services, monitoring spend on allotted budgetsCoordinated and assigned central facilities functions to staff, supervising activities to ensure targets and deadlines were metMonitored progress across all activities, providing quality control and efficient delivery of servicesSupervised and provided operational cover for administrators in the provision of reception functions, call management and office servicesDeputised for the head of facilities ensuring the consistent application of the premises portfolio Facilitated staff induction on use of photocopiers, printers, telephones, fight fighting equipment and health and safety issuesDeveloped and implemented the recycling and waste management policy and procedures