Marilyn Ayala Email & Phone Number

Janesville, Wisconsin, United States

• Provide high level administrative, professional and confidential support to the President and CEO and Office of General Counsel.
• Organize the Board of Director's meetings, travel, dinners and hotel arrangements.
• Assist with due diligence projects, tracking legal invoices, assisting General Counsel with maintenance and organization of records, transactional files, and other organizational priorities as assigned.
• Internal and external review of customer contracts.
• Prioritize conflicting needs, ability to handle confidential information with discretion, handling matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline.
• Assist HR with FMLA restriction and accommodation letters for employee matters.

Lincolnshire, IL

• As Lead Billing Coordinator I am responsible for all billing functions in our Legal Department
• Creating new matters, quarterly accruals, ensuring all invoices are approved in a timely matter for submission, resolving billing issues as they arise, responding to internal and external requests and provide support.
• Independently responds to all requests for analysis of time or billing information and statistics
• Created instructional guidelines on billing to be used in our other Legal regions.
• Proficient in MS office and Excel
• Proficient in Apttus, Legal Tracker and Oracle ERP Software

Schaumburg, IL

• 2007 - 2014
• Promoted to Project Specialist within Legal Operations. Created visual and written presentations, prepared agendas for meetings and other projects as needed2003 – 2007
• Promoted to Project Coordinator within Legal Administrative Services (Human Resources)
• Responsibilities included working closely with the Project Manager to prepare comprehensive action plans, including resources, time-frames and budgets for projects. Performed other various tasks, such as planning of.
• Worked closely with the Corporate VP in Intellectual Property and team members.
• Prepared correspondence, created Power Point slides for meetings and travel arrangements. Prepared and uploaded patent documents for filing with the USPTO website

Arlington Heights

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to HR executives
• Compile and update employee records
• Process documentation and prepare reports relating to personnel activities
• Coordinate HR projects
• Communicate with candidates and schedule interviews