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Contracts Administration – created forms and templates; processed various change orders, RFP’s, RFQ’s, RFI’s, transmittals, redlined documents; maintained databases for various files and projects; entered and managed opportunities within Salesforce (CRM); partnered with procurement teams in gathering information for bidsHuman Resources Administration – processed benefits documents; recruiting efforts with prescreening candidates and entering profile information into a database (Salesforce); created and organized personnel files; New Hire Orientation Training; entered employee data into HR Information System databases (Salesforce, GENI, Lawson, PeopleSoft); converted employee profiles into company resumes; compensation efforts with entering employee salaries and performance reviews into a salary database tool (Access, SuccessFactors)Database Administration– utilized SQL database application and Microsoft Access to keep track of various web based databases for security and various organization needs; utilized SalesForce (CRM) for different reporting purposesCalendar Management – coordination of calendars; event planning and logistics; travel arrangements; and cateringFinance Administration – expense reporting; reconciliation of credit cards and banking information; assisted with invoicing and paymentsProficient in most computer business applications; Microsoft Office Suite; FrontPage, HTML, and other web production software; SQL Database program; Photo Shop, Photo Draw, and other illustrator packages; Internet applicationsHighly organized, efficient, and energetic; able to create office systems that improve workflow and enhance the overall environmentOffice Management – liaison for vendors and building management; multiline phones; mail and shipping coordination; filing; ordering office suppliesCreative, resourceful and flexible, able to adapt to changing priorities and maintain a positive attitude and strong work ethicSpecialties: SQL Application Microsoft Office (Word, Excel, PowerPoint, Outlook, Publisher, Access) Visio Web publishing (Dreamweaver, FrontPage, HTML) Photo Draw to edit graphics for presentations Paint Shop for editing graphics for presentations Project for planning and forecasting Microsoft Outlook and Lotus Notes (ccmail) for email and calendaring Lawson – PeopleSoft Based HR database Salesforce (Customer Relationship Mgmt Tool) Microsoft SharePoint Crystal Reporting
Alameda - Contra Costa Transit, Innovation And Technology
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Alameda - Contra Costa Transit, Innovation And TechnologyPleasanton, Ca, Us
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Executive Administrative Assistant To Cio/CtoAlameda - Contra Costa Transit, Innovation And Technology Jun 2024 - PresentProvides high level support to the Chief Information Officer/Chief Technology Officer. Calendar management. Expense and Reimbursement reconciliation. Coordinates travel and conference arrangements. Compiles data for reports and other materials. Prepares administrative reports and projects. Meeting and event coordination with agenda and logistics. Budget analysis and reconciliation using varied tools and PeopleSoft applications. Collaboration with internal and external business partners. Initiates and completes special projects and assignments, as assigned. Recommends and implements procedural changes affecting office activities. Maintains departmental content on the District's intranet, and /or internet website.
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Executive AssistantDynamic Office & Accounting Solutions Mar 2024 - Jun 2024PLANNED PARENTHOOD NORTHERN CALIFORNIA - EXECUTIVE ASSISTANT High level administrative support to CAO, CFO, and COO. Preparation of high-level presentations, meeting preparations and scheduling. Spreadsheet creation and maintenance. Calendar management of executives, training events, organizational events, and activities. Travel arrangement. Expense reconciliation. Assist finance team with tracking department budget. Management of confidential information. Creation of correspondences, reports, documents, presentations with the use of Microsoft Office Suite and Adobe Acrobat Software. Coordination of communication across all teams and offices within the health centers and regional offices. Backup receptionists and security protocols. Interact with internal and external customers, business partners, and vendors in disseminating appropriate information and handling inquiries. Create and maintain standard operating procedure documents. Assist with coordinating Board of Directors events and meetings.
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Executive AssistantComcast Dec 2014 - Jan 2024Philadelphia, Pa, UsSupported Vice Presidents with calendar management, expense processing, travel coordination, and project management. Maintained cross functional relationships across regions, divisions, and national headquarters for a variety of events and projects. Collaboration with teams for event planning, office management and facilities/IT service requests. Liasson to different internal and external business partners. Nurtured relationships with vendors for mailing, office supplies, and varied business procurement. Other duties as needed include event planning, creating documents/presentations/videos for varied meetings, and diverse administrative processes. -
Sr. Administrative AssistantKaiser Foundation Health Plan Dec 2009 - Nov 2014Oakland, California, UsResponsible for providing senior administrative and operational clerical support to VP, directors, department managers and/or staff. Scheduling /calendaring meetings and conferences; maintaining filing systems; opening/sorting mail; types/proofreads/composes correspondence; creates graphs and presentations; researches issues as needed; performs other special projects as needed; support one or more mid to senior-level managers; works in a diverse and more complex environment, including customer and executive contact; performs more complex administrative activities include managing projects, composing letters and reports, preparing/editing presentations -
Office ManagerLos Angeles Times Jul 2009 - Sep 2009El Segundo, California, UsVendor management; Building lease maintenance; Customer Service; Developing office procedures and policies; Filing and maintaining office records; Resolving inter office disputes; Training new employees in office procedures, telephone systems and office equipment; training on new equipment introduced or computer software that is updated -
Implementation Resource CoordinatorPearson School Systems Jul 2008 - Apr 2009London, GbWorks with all levels of the organization to assist all Pearson Business Partners with Pearson Implementation Services; updated SOW’s and project agreements; Execute staffing decisions in collaboration with Partner Manager, Sales Directors, PowerSchool Implementation Manager and other Services Leaders and Directors; Provide regular reporting of current resource allocation, partner revenue, trends outlook and other staffing reports as required in Salesforce.com; Monitor compliance to staffing assignment and partner processes and implement solutions to address issues; Negotiate difficult staffing challenges by offering creative solutions to maximize internal utilization and partner overflow staffing -
Project Administrator - Contract With Dyanamic StaffingCgi-Ams Jun 2008 - Jul 2008Montreal, Quebec, CaHeavily involved in the onboarding process for all staff for the project. Those duties included arranging rental cars, apartment leases, computers and any other detail associated with getting settled. On an ongoing basis tracked project invoices, prepared status reports and used MS Excel heavily. Well versed in the MS Office Suite, Word Excel and PPT specifically. -
Administrative Assistant - Contract With Certified EmploymentWesting Engineering, Inc. Mar 2007 - Oct 2007Supported the CFO and his direct staff consisting of the Contracts Manager, HR Manager, IT Manager, Marketing Manager, and Controller; Contracts Administration responsibilities in creating forms and templates; processed various change orders, RFP’s, RFQ’s, and email/fax transmittals, redlined documents; updated SOW’s and contractor/project licenses
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Executive AssistantInformatix, Inc Oct 2006 - Jan 2007Supported the Owner and CEO.
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Compensation AssistantAerojet Corporation Jun 2005 - Sep 2006Supported the Director of Security and Director of Compensation; Assisted with the implementation of a new Salary Database Tool; Produce job description drafts and job evaluations; Enter Job Analysis Questionnaire (JAQ) responses into software and detail the duties; Check for correct format, essential information, and salary grade; Compose and/or type and edit from draft letters, memos, reports, charts, etc., needed by Compensation Manager using word processing and spreadsheet software; Maintain flow of work between Compensation Manager and co-workers/constituents by handling mass distributions, making copies, faxing/ponying/mailing/routing documents, labeling, researching, making phone calls; Establish and maintain all files for compensation function: JAQs, job descriptions, resource materials, correspondence; Assist in the completion of salary surveys: match ACCD jobs to survey jobs; research and document requested salary information; Organize meetings: locate/reserve suitable meeting room; order furniture set-up, equipment, food; send out notices; make reminder calls; Read JAQs as assigned; summarize details for Compensation Manager; Major accomplishment was in creating a Security Access database to keep track of visitors and contractors
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Executive SecretaryCalifornia Pacific Medical Sep 2003 - Mar 2005Supported the Vice President of Human Resources with JCAHO (Joint Commission onAccreditation of Hospital Organizations) standardsAccomplishment in converting policies and procedures documents from Word to Adobe PDFformats
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Senior Administrative AssistantIntel Jan 1998 - Sep 2003Santa Clara, California, UsSupported 2 or more Engineering Managers and a staff of 250 employees at variouslocationsAccomplishment in creating and maintaining group web pages
Marion Rosita Skills
Marion Rosita Education Details
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University Of PhoenixOrganizational Management -
Uc Santa BarbaraBusiness Economics
Frequently Asked Questions about Marion Rosita
What company does Marion Rosita work for?
Marion Rosita works for Alameda - Contra Costa Transit, Innovation And Technology
What is Marion Rosita's role at the current company?
Marion Rosita's current role is C Suite Executive Administrative Assistant | High-Level Administrative Support.
What is Marion Rosita's email address?
Marion Rosita's email address is ma****@****ast.com
What is Marion Rosita's direct phone number?
Marion Rosita's direct phone number is +191650*****
What schools did Marion Rosita attend?
Marion Rosita attended University Of Phoenix, Uc Santa Barbara.
What skills is Marion Rosita known for?
Marion Rosita has skills like Management, Access, Visio, Project Management, Human Resources, Program Management, Leadership, Cross Functional Team Leadership, Salesforce.com, Training, Vendor Management, Process Improvement.
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