Mariska Du Toit Email and Phone Number

•Arranging Flights and car hire through Travel agency•Arranging Accommodation for colleagues going to site•Arranging foreign exchange for employees•Preparing, typing and finalising Tender documents/files•General typing, printing, faxing and copying•Filing of Jobs, Tenders etc.•Capture and process orders, production orders, budgets on X-act, print and get approved•Capture and process X-Act orders onto MCBA, print and get approved•Create new requisitions for employees and capture onto MCBA•Answering telephones and taking messages•Direct incoming calls to the correct staff members•Setting up training for colleagues•Generate invoice instructions and distribution thereof with all necessary documents and approval signatures to accounts for payment•Filling out expense claims for employees, signed, distribute copies for employee and accounts department•Ordering of stationary/computer supplies etc. and capturing of orders and follow up on payments•Arrange Lunch/refreshments for meetings•Welcome clients and collect them from reception for colleagues•Distributing post to Division•Taking out new tender and job numbers•Making use of Courier company, arranging collection of parcels and documents and confirm delivery•Making sure all documentation (orders, training approvals, leave forms etc) are signed by Managers before distribution/faxing or couriering thereof•Opening up job/tender files for colleagues, on the system and hardcopy files•Create, update and maintain Project Plan for jobs•Document Control for Jobs, all documents are filed (hardcopy) and stored on the system•Distribute, receive and keep record/filing of Transmittals•Arrange collections and deliveries of documents for jobs•Setting up meetings / interviews for General Manager •Taking minutes for weekly meeting and distributing•Go to Bank to cash cheques for petty cash•Ordering of safety equipment for site visits

•Handle enquiries about the company and direct calls accordingly•Capture all new staff details into Goldmine•Assist Recruitment Division with the capturing of all CV’s and educational information into Goldmine•Deal with incoming calls timeously and professionally and relay messages as required•Track number of incoming phone calls on a daily basis and create monthly report for management•Distribute memos, internal newsletters and other information via e-mail to staff as required•Assist the Academy Department with setting up rooms and welcome delegates on arrival.•Setting up of training courses•Capturing candidates and which course done•Setting up of meeting rooms for training, set up all necessary stationary, flipcharts, water, training manuals etc.•Ordering of logistics•Arranging lunch with Dulce Restaurant for candidates•Filing confirmations and requests for candidates to come on training.•Setting up interviews with candidates•Liaising with clients regarding interviews for candidates•Doing telephonic interviews with Project Administrators, Project Managers, Administration roles/PA•Typing cv’s into the X-Pert® format•Making sure the Kroll MIE forms for candidates are filled in and faxed through to kroll, Follow up regarding Kroll results•Creating files for candidates to be interviewed•Basic filing, faxing, scanning and e-mail sending•Sending out regret letters to candidates•Setting up internal interviews with my managers and candidates•Confirm all interviews, parking details for clients•Handling enquiries about the X-Pert® Group•Managing diaries.

•Scheduling / arranging of interviews•Arranging video Conference interviews / meetings•Liaison with recruitment agencies (Setting up interviews, cancellations, confirmations, receiving cv’s, sending out job profiles)•Internal Liaison – Coordination of meetings and / or interviews in Line manager’s calendars•Booking of meeting rooms•Managing all administration – including preparing cv’s for interviews, all documentation and administration ready for meetings / interviews.•Booking parking and access for candidates, when coming in for interviews•Coordination between various departments as well as externally with vendors (including the likes of recruitment agencies as well as Joint Prosperity)•Written communication both internally and externally•Providing feedback when needed (telephonically or via e-mail) to agencies and internally regarding candidates•(Advertising) Adding Job Postings onto the intranet•Arranging Psychometric tests through Joint Prosperity •Making sure all necessary KROLL MIE checks are received from agencies for their candidates Ex: Criminal, ITC, Experian, Qualifications, ID Validation and verification.