• Coordinate meetings and compile appropriate reports for financial plan preparations• Collaborate with the Senior Analyst and Senior Finance Officer/Finance Officer to review all budget proposals for completeness, compliance with policies and procedures, and accuracy• Planning and execution for all fund types (institutional, gifts, grants, and capital accounts, as applicable), including initiating journal transfers according to budget/spending plans, review any routed journals where applicable, and research/provide supporting documentation as necessary• Serve as a liaison between the unit leadership and Senior Finance Officer/FinanceOfficer for routine review and alignment of budgets to actuals• Routine analysis of budget to actual reports in accordance with the campus and university schedules, procedures, and policies• Prepare routine budget reports for expenditure analysis and control against approved budget for assigned unit(s)• Support the Senior Analyst and Senior Finance Officer/Finance Officer with milestone analysis for meetings and presentations• Responsible for engaging department and unit leaders, under the direction of the Senior Analyst, for periodic review and monitoring of organizational spending and budget forecasts• Utilize Workday and Adaptive reports to inform managers and department leaders of fund availability, support any inquiries regarding budgets and plan, and anticipate future financial needs in current and future fiscal year• Support and aid unit area administrators, providing guidance and resolution on any issues, appropriate use of spend categories and work tags, and general financial administration inquiries.

Assist with creating budgets and projections for areas managed.• Upon receipt of statements of work, create requisitions for financial approval and develop, if needed, service agreements and obtain the necessary approvals from both internal and external stakeholders in a timely manner.• Ensure that invoices received from suppliers are provided to Accounts Payable with the necessary documentation required for payment.• Track invoices to ensure prompt action by A/P.• Generate receipts for supplies/services upon payment of invoices.• Review ProCard transactions and expense reports.• Proactively manage relationship with customers with a positive and solutions oriented focus.• Schedule regular outreach with customers to address business needs.• Provide guidance to customers as to how to best satisfy their needs given the policy and technical environment of the University.• On a monthly basis, perform a budget-to-actuals review of the business units for which is responsible, ensuring the accuracy of all transactions and assessing the budgetary position of the unit in question.• Resolve any errors to the general ledger promptly.• As needed, perform prepaid and accrual entries to ensure the proper recognition of income when earned and expenses when incurred.

• Assist with contract setup.• Obtain document signatures.• Create requisitions for orders.• Scan and copy documents.• Manage calendar.• Event setup and breakdown.• Log and distribute mail.• Answer and screen calls.• Greet guests and provide refreshments.• Maintain and order supplies.

• Prepare departmental journal entries, payroll adjustments, and interdepartmental transfers.• Create spend authorization and process expense reimbursements.• Prepare and process honorarium agreements.• Assist with monthly Pro-card purchases and petty cash reconciliation.• Update and track employee and vendor registration.• Assist with revenue, service and independent contractor agreements. • Work independently and adapt to evolving project needs and deadlines.• Process requisitions for clinical centers and departmental labs.• Act as point of contact for meeting space, catering and equipment requests.• Responsible for setting-up and breaking-down departmental meeting spaces.• Answer and route vendor payment phone inquiries.• Manage internal awards and projects.• Run various financial reports as requested.• Process invoices pertaining to research projects and ensure expenses are allowable, allocable, reasonable, and consistent with the budget and the scope of work of grants.• Create supplier invoices.• Assist with match exceptions.

• Collected/delivered medical center related documents.• Received visitors and telephone inquiries.• Maintained office supplies.• Logged all incoming and outgoing mail as needed.• Logged and distribute keys for the department.• Designed and posted department signage.• Facilitated catering for weekly Journal Club meetings.• Assisted other faculty with tasks.• Assisted with maintaining supplies and the copier.• Ensured medical equipment lists were up to date.• Responsible for collecting department checks and made deposits to university Bursar.• Managed copying projects and filing for multiple divisions.

• Collected/delivered medical center related documents.• Answered phones and forward messages.• Maintained office supplies.• Logged all incoming and outgoing mail as needed.• Facilitated catering for Journal Club meetings.• Assisted other faculty with tasks.• Maintained equipment maintenance• Coordinated and assisted with medical student training.