Marissa Luttrell, Acea, Cwca, Notary Email and Phone Number
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Certified Executive Assistant with substantial experience delivering proactive operational, project, and program support, managing senior leaders’ time and resources, and enthusiastically tackling complex tasks. Strategic administrative business partner with expertise serving as the right-hand person to C-level executives, providing individualized support, systematizing day-to-day operations, and optimizing productivity. Skilled communicator merited for quickly learning preferences and earning trust, operating with integrity and discretion, and pivoting on a dime while successfully navigating constant change and ambiguity.CORE STRENGTHS & COMPETENCIES:Executive Operations | Complex Calendar Management | Travel Coordination | Meeting Logistics | Event Planning & Execution | Project Management | Expense Management | Financial Reconciliations | Budget Management | Data Analysis & Reporting | Team Building | Training & Mentoring | Contract Negotiations | Conflict Resolution | Process Improvement | Vendor Relations | Technology Savvy | Collaboration | Confidential Correspondence | Executive Communications | Conversational Spanish
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Executive AdministratorFlashfood Dec 2023 - PresentToronto, Ca
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Executive AssistantFlashfood 2023 - Dec 2023Toronto, Ca
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Travel PlannerMagic Travel Pros (Boardwalk Travel) 2022 - Present• Providing individual and family travelers with tailored travel plans and itineraries. • Coordination and booking of transportation, accommodations, and activities for clients. • Identify and recommend travel destinations based on the preferences and budgets of clients. • Maintain an up-to-date knowledge of the latest trends in the travel industry. • Deliver excellent customer service to clients before, during, and after their trip.
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Executive Assistant To Chief Executive OfficerWellness And Equity Alliance 2022 - 2023• Provide complete administrative support to the CEO, including, but not limited to, creating complex calendars spanning multiple time zones, managing travel and emails, and drafting correspondence on behalf of the CEO.• Planned, coordinated, and recorded minutes of remote meetings via conferencing and video conferencing technology.• Assist the CEO's time management by serving as the principal administrative contact and liaison with internal and external resources.• Participated in creating, effectively implementing, and refining the company policy to ensure compliance with company regulations.• Spearheaded the organization's planning, coordination, and execution of the company retreat.• Worked with HR to facilitate the onboarding process for new employees. -
Owner / Operations ManagerYard Doody Llc 2019 - 2022• Directed the company's growth of over 200% over the course of three years. • Oversaw the scheduling employees and handling customer service issues on a day-to-day basis. • Controlled the financial records maintenance, managing accounts, payables, and receivables, and processing payroll. • Training and management of employees. -
Administrative Assistant To The Upper SchoolThe Baldwin School 2015 - 2019Bryn Mawr, Pa, Us• Worked closely with the US Director, Dean of Students, and the entire Upper School, providing a wide range of complex office administration support and substantial calendar organization.• Planned and managed US events, including Commencement, Academic Evenings, interviews, conferences, and other related events.• Oversaw the Upper School budget and prepared all necessary documentation associated with purchasing and accounts payable in accordance with the school's policies and procedures.• Coordinated the preparation and review of electronic communications, such as correspondence, web postings, and e-mail.• Bookkeeping, copying, faxing, mailing, filing, and other general clerical duties. Maintained attendance records daily.• Served as the main point of contact in the office for parents, students, faculty, and staff, as well as acting as a liaison with students. -
Business Administrative Assistant / BookkeeperTredyffrin/Easttown School District 2013 - 2015Us• Purchased all school supplies and equipment through the bidding system and state contracts.• Computed general ledger balances and reconciled them.• Analyzed district and board finances monthly by performing accounting procedures and preparing monthly reports.• Ensured that all Student Activity accounts were properly maintained in QuickBooks.• Responsible for managing $300,000 in annual budgets for the school. -
Project CoordinatorNimlok Philadelphia 2012 - 2013Collegeville, Pa, Us• Designed and developed corporate tradeshow exhibits, including monitoring costs, customer communication, and shipping.• Supported tradeshow customers by providing registration, shipping materials, and problem-solving.• Maintained a track record of all ongoing projects for the company and reported on them during weekly meetings. -
Tradeshow & Event PlannerTeleflex Medical 2010 - 2012Wayne, Pa, Us• Achieved excellence in managing all regional and national trade shows for the Surgical, Corporate Sales, and Specialty Markets divisions.• Planned and organized travel arrangements for meeting attendees and attendees of trade shows.• Detailed requirements, objectives, scope, and format for all events and tradeshows are determined in consultation with internal stakeholders.• Negotiated contracts with vendors, evaluated service providers in accordance with customer requirements and participated in the evaluation and selection process.• Collaborated with internal team members to develop and communicate program budgets, services, timelines, and agendas to ensure that programs, budgets, and timelines were met.• As assigned, various meeting and conference-related responsibilities were performed, including site selection, catering, and audiovisual arrangements.• Managed all marketing projects in the system by acting as administrator for the company-wide SharePoint program and tracking all marketing initiatives. -
Account ExecutiveCorporate Dimensions Ltd 2008 - 2010• Designed, planned, coordinated, and executed all aspects of events, meetings, and conferences for specific clients, including site selection, catering, audio-visual, and event management.• Planned and coordinated travel arrangements for participants in meetings and trade shows.• Invoicing, preparing estimates, and reconciling all budgets up to $1 million were the responsibilities of this position. • Planned and coordinated meeting concepts that met the expectations of the client.• Ensured that all events, meetings, and conferences were managed efficiently and effectively.
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Event Implementations RepresentativeGel Interactive Technologies 2007 - 2008
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Event Logistics CoordinatorCadient Group 2007 - 2008Teaneck, New Jersey, Us• Planned and implemented interactive marketing materials for pharmaceutical companies at medical conventions.• Coordinated staffing requirements for upcoming conventions to meet the organization's needs.• Traveled to various medical conventions to set up interactive equipment and lead retrieval software during the conference.• Participated in the development of a logistics tool that would be used to plan pharmaceutical events• Coordination of lead retrieval efforts for pharmaceutical exhibits at trade shows. • Interfaced with Salesforce to make business development calls and updated accounts.• Provided business analysis for the Convention Department in order to improve operations.• Planned and coordinated the annual Holiday Party for the company, including managing the budget, selecting food and beverages, and purchasing gifts for employees. -
Event Planner & AnalystGsa 2004 - 2007Washington, D.C., Us• Developed advanced Excel reports and graphs for the automotive sales division including providing financial analysis for the division. • Supported the Director of Remarketing with all aspects of office administration including document generation, correspondence and calendar management. • Assumed responsibility for all marketing efforts, such as public brochures, website updates, and internet advertising, for the Remarketing Division. • Managed all aspects of meetings and conferences ranging in size from 10 to 1300 participants. Monitored and reconciled the budget for meetings and events for the company.• Organized social activities for attendees at meetings, including receptions, dances, and visits to local attractions as part of the meeting agenda.• Ensured that the company was well visible at trade shows by coordinating the company's presence. Staffed all meetings and assisted with registration.• Provided management support to the site selection process based on a government's best interest in terms of cost.• Prepared and implemented the Intern recruiting program, including posting jobs online, setting up interviews, and communicating with candidates regarding the program. -
Executive AssistantHovde Financial 2004 - 2004Inverness, Il, Us
Marissa Luttrell, Acea, Cwca, Notary Skills
Marissa Luttrell, Acea, Cwca, Notary Education Details
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Philadelphia UniversityInternational Business/Finance -
Wissahickon High School
Frequently Asked Questions about Marissa Luttrell, Acea, Cwca, Notary
What company does Marissa Luttrell, Acea, Cwca, Notary work for?
Marissa Luttrell, Acea, Cwca, Notary works for Flashfood
What is Marissa Luttrell, Acea, Cwca, Notary's role at the current company?
Marissa Luttrell, Acea, Cwca, Notary's current role is Executive Administrator at Flashfood.
What is Marissa Luttrell, Acea, Cwca, Notary's email address?
Marissa Luttrell, Acea, Cwca, Notary's email address is ml****@****ool.org
What is Marissa Luttrell, Acea, Cwca, Notary's direct phone number?
Marissa Luttrell, Acea, Cwca, Notary's direct phone number is +148438*****
What schools did Marissa Luttrell, Acea, Cwca, Notary attend?
Marissa Luttrell, Acea, Cwca, Notary attended Philadelphia University, Wissahickon High School.
What skills is Marissa Luttrell, Acea, Cwca, Notary known for?
Marissa Luttrell, Acea, Cwca, Notary has skills like Trade Shows, Event Management, Spanish, Marketing, Event Planning, Corporate Events, Marketing Communications, Meeting Planning, Marketing Strategy, Contract Negotiation, Account Management, Budget.
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