Maritza Aviles Email & Phone Number

Parsippany, Nj

Corporate Paralegal and Assistant to the CEO.

Parsippany, Nj

Provide contractual administrative and paralegal work for clients of ExecuSearch Staffing Solutions. Manage corporate portfolios and state filings; as well as, provide administrative support to executive officers.

Jersey City, Nj

Provided general administrative support to the CEO; General Counsel/Secretary of the Board, EVP, CAO; and the CFO of Jackson Hewitt Corporate.■ Planned and executed timely delivery of critical business and legal reports.■ Filed and maintained annual corporate franchise tax reports, LLC/LP tax notices, annual entity reports, and federal and state identification numbers.■ Coordinated with Corporate Services Company (CSC) on various legal, business, and tax related efforts to ensure compliance with state and federal requirements.■ Coordinated efforts with outside counsel to ensure registered trademarks were kept in compliance and up-to-date.■ Created and maintained promissory notes, written consents, and other legal documents.■ Created and verified Non-Disclosure Agreements.■ As the lead contract administrator, I created/edited/reviewed corporate and employee contracts for accuracy and prepared them for approval. Supervised authorizations/approvals of contract through completion and maintained diligent files and reports.■ Worked with database systems to process contract awarding, scheduling, renewals, and billing.■ Processed/tracked invoices for payment.■ Assigned various projects to assist other departments with workflow. Projects included daily reports, document review and processing, interview scheduling and management, sales support and demonstrations, event planning/coordinating.■ Updated internal website/dashboard as needed with current events, documents, files.■ Provided Notary support to organization.

Serve as an administrative executive assistant to the Product Manager and Deputy Product Manager Crew Served Weapons. Act as a gateway to the executive team providing coverage and support handling a wide array of administrative tasks including but not limited to:■ Screening calls and incoming documents from various government agencies, private industry, and foreign government and refer to the Product Manager and/or Deputy Product Manager as required. Determine which items can be handled by someone other than the PM/DPM and refer to appropriate personnel. Personally take care of various matters and questions including answering substantive questions, which may require some research or technical knowledge. ■ Review outgoing correspondences insuring not only procedural and grammatical accuracy, but also conformance with general policy (Army Regulation), clarity of text, factual correctness, and adequacy of treatment. Ensure proper handling, identification, and disposition of classified materials. Review correspondence for the PM/DPM's signature or clearance.■ Prepared, reviewed, edited, and organized for signature documents such as: Milestone packages, Acquisition Plans, Test and Evaluation Master Plan, Acquisition Program Baseline, Acquisition Strategy Report, Justification and Approvals, Memorandums for Agreement, Memorandums for Record, Memorandum for Notification, Impact Statement, Information Paper, Executive Summary, Summary for Action, and Technical Manuals.■ Assisted with Quad charts and verified Key Performance Parameters where met within guidelines of Army Contracts.■ Assist teams in the procedural aspects of expediting the work of the office, implementing supervisors instructions concerning procedures; inform staff of changes in established procedures; explain report requirements and arrange for submission of data to be assembled into general reports; gather material for on time/and or recurring reports; provide guidance and council.

Provided exceptional administrative support to the Managing Vice President of the Government Division at GC Services, a financial services company. In addition to the administrative functions, I established and maintained the NJ regional office as their Office Manager. ■ Acted as a liaison with other national offices for writing procedures, office set-up, and protocol. ■ Prepared job announcements, job descriptions, salary recommendation, candidates for interviews, and maintained confidential personnel records.■ Coordinated set-up of other national offices to maintain uniform appearance based on home office specifications. ■ Requisitioned vendors for services such as painting, equipment repairs, telephone service, etc.

Provided professional administrative support and coverage to corporate staff members including the CEO, CFO, GM, EVP, Director, SVP, VP, Art Directors, and Copy Directors. ■ Created Power Point Presentations and client product packages.■ Initiated draft client proposals and prepared them for final approval. ■ Created office forms and applications used company-wide for every day administrative responsibilities. ■ Purchased Copyright and Licensed Art, and Photography for Art Directors; in addition to researched and requested re-print permissions for Copy Directors.

Bachelor'S Of Science, Business Administration And Management

Certificate, Paralegal

Paralegal

Certificate, Corporate Assistant Program