Maritza Hernández Avila Email and Phone Number

Event management execution for regional and global online webinars, industry events and also for seminars & workshops held in-house and externally, all this with the purpose of meeting business unit and regional coverage objectives within budget as part of an overall marketing communications strategy.I accomplish the above by liaising with suppliers including third party conference organizers, venues, audio visual, catering, video editors, etc., coordinating details with key internal "partners" including speakers, marketing product reps, administrative teams, etc., I also help on obtaining contract signatures and push invoice payments.For each event I setup registration sites, build and send html invites, post event details on internal and external websites, liaise with our marketing email team to build up targeted mailing list for specific audiences, as well as work with our marketing design team to come up with digital and social media assets to post on company´s social channels to promote events accordingly, I also track email invitations and other event assets by creating custom redirects, send event reminders, calendar placeholders and enforce and follow up on tight deadlines as well as review presentations. I also hold logistics calls to finalize details for each event and train speakers on how to use our virtual platform for our online events.Once the events are over, I track statistics for attendance, handle communication with attendees and no-shows via email, I also share post event information to our internal stakeholders on events stats and overall performance, post on-demand online events recordings and tally expenses derived from each event as well storing and uploading all documentation in shared location.I am in charge of the exhibit assets and promo items inventory and relationship with our storage provider for these in Americas.I support sales enablement while interacting with MSCI´s Client Coverage, Research and Product management teams.

Performed a wide range of administrative duties including, scheduling meetings, making travel arrangements, preparing expense reports, answering phones, faxing, filing, copying as well as event logistics support for the in-house Marketing and Communications Events Team.

*Publication of job postings via ITESM´s (University) Web Portal from diverse companies interested on recruiting ITESM Alumni *One-on-one job search advice for post -graduate students/graduates, activities include: resume review and editing, goal setting, tutorial on how to use the career center web tool, direct promotion with companies, etc. *Resume filtering services for employers/companies searching for specific characteristics from candidates *Coordination of interviews for companies recruitment events *Constant communication with different University Campus Career Center contacts, HR personnel and Head Hunters from several national and international companies *Coordination & logistics planning of on-campus (local and national) recruitment sessions from publishing the event via University´s Web Portal to reservation of conference/interview rooms and catering services, meeting arrangements, etc. *Coordination & planning of on-campus (local and national) Head Hunters and Job Fairs for postgraduate level students/graduates, activities include direct contact with attending companies, reservation of booths, schedule of media coverage, logistics of the interview process planned for the event from sending curricula to the companies requesting candidates (weeks previous) to scheduling appointments between candidates and employers, etc. *Elaboration and maintenance of indicators reports on regards to the number of alumni promoted and job postings *Communication with suppliers and vendors