Marjan Sadat 🇦🇫 Email & Phone Number

Islamabad, Pk

Islāmābād, Pakistan

As a briefing, I am responsible for managing all volunteer management and human resources tasks, as well as presenting information and conducting orientation sessions for new volunteers. I act as the Volunteer Management Focal Point, provide support in coordinating the recruitment, benefits and entitlements, visa tracking process, training, and development of volunteers, act as the point of contact for all inquiries regarding the Sexual Harassment Code of Conduct, and deliver presentations on a variety of topics related to the UNV program.related to the overall activities of UNV in Pakistan, and in particular: • Act as the Volunteer Management Focal Point, collaborating with the Volunteer Country Coordinator in recruiting, selecting, and onboarding new volunteers and ensuring all necessary documentation is completed and filed.• Assist in the development and implementation of volunteer training programs, ensuring that they are effective and meet UNV objectives.• Work with the Human Resources Coordinator to maintain accurate and up-to-date personnel records for all staff and volunteers, including performance evaluations, Voluntary Reporting’s and training.• Review the volunteer database, ensure that volunteer applications and feedback are captured in the system, and maintain accurate volunteer records.• Conduct orientation sessions for new volunteers, providing information on the organization's mission, values, policies, and procedures.• Deliver presentations on a variety of topics related to the UNV program, including volunteer opportunities, recruitment, and the impact of volunteering on monthly bases.• Act as the point of contact for all volunteer inquiries, providing necessary support to resolve any issues that may arise.• Provide support in implementing the Sexual Harassment Code of Conduct, ensuring that all staff and volunteers are aware of the policy and understand their responsibilities.

Kabul, Afghanistan

•Generally worked with the electronic records management system. Managing, preparing and working on different kinds of records(Archival, Vital, Active and inactive), and different sections like Human Resources, Finance, Procurement, administration, and …etc migrated, captured and managed about 5000 of records on monthly basis in the system based on the Section File Plan, reviewing and applying PORS (Life cycle for each file) for Archival Records base on UN Peace keeping Operation and Retention Schedule.•Working closely with more than 50 UNAMA Offices (Kabul and Regions) for implementation of the File Classification Scheme (FCS), including prepares of an inventory of approximately 100 of records in the offices during a week, and assists with applications of the UN File Classification Scheme (FCS) in selected offices.•Support the implementation of Unite Workspace (SPO "SharePoint Online" , MS Team and OneDrive) and guide Sections’ Focal Points to assign File naming Convention and implement the Filing Structured as per the developed File Classification Scheme.•Support the implementation Paperless Office Initiative and Digitization of the business Workflow process across the mission by identifying the actors and business workflow process for further implementation of digitization and E-signature capturing, ( met with each focal points of about 50 offices, collect the information and the forms' paper base' of their office and made the workflow for them) .•Reviewed, managed, Digitized complete records and import Records and captured them into Records management Software, Physical Cross check the boxes of records inside the IMU archive, containers, Sort-out and Label the long-term archival records in storage be sure that the labels are easy to understand and facing forward on shelve and transfer into electronic format.•proactively assists and support the clients.•Attended various record management trainings.

Kabul, Afghanistan

• Conducted over 10 recruitment processes including job descriptions, job classification, vacancy announcement, screening of candidates, chairing interview panels, making recommendations on recruitment on monthly basis.• Centralized and followed up all recruitments at national level (recruitment request, releases advertisement, collect of application, Long list selection, short list selection, written test and interview planning, reference checking of the candidate, and following all process till giving the offer. )• Developed and participated into integration of new employees breifing.• Formalized contractual employment rules and forms: employment contract model, termination documents, job description consistency, employee’s file content inspection, follow up on contracts renewal.• Ensured each employee has updated work contract, job description and its personal file is kept updated according to procedure.• Made organization charts (Diagram) and updated accordingly, as per need.Set up and adjust the payroll management (updated the payroll database(excel sheet) every month, recorded each and everything through database including various kinds of leaves, tax, advance and overpays …) and transfer it to HOMER(French payroll account) . • Conducted various kinds of training for minimum 60 women and men in regions and Kabul. • Coordinate and centralize appraisals, training needs assessment.• Identify the needs of recruitment for the HR department and participate in interviews.• Supervise daily administrative tasks for the team (leaves, overtime, absence.)• Conduct regular appraisal interview for the team • Provide travel arrangements for national and International Partners and project staffs within and outside Afghanistan• Review on a monthly basis the driver's logbook and track fuel consumption and movement of vehicles• Report to the supervisor on daily basis and write fortnightly report to the Chief of the Section accordingly.

Kabul, Afghanistan

• Assists in reviewing of 1 or 2 draft job openings ensuring that the evaluation criteria and responsibilities are in line with classified job description of the on monthly base. • Review of over 50 applications per day to ensure that the candidates meet eligibility criteria, including requirements stated in the job openings. • Schedule and coordination assessment of 12- 30 candidates, including written assessments; competitive recruitment examinations and Competency Based Interviews.• Initiates and follows-up on reference checks, in respect of academic verifications and employment records, ensuring the completion of the pre-recruitment formalities.• Initiates and prepares offer of appointment, including Statement of Emoluments, for review by the Human Resources Officer.• Maintains up to date electronic roster for successful applicants to national category job openings, establishing contacts with candidates to update rosters. • Creating and managing a viable and effective filing system and ensuring proper filing of all documents (every day for 2 hours).• Receiving national 100s of staff related documents for HRMS staff and placing them in staff member’s OSF in order and in an efficient way as per day.• Labeling 32 new files and cabinets in proper alphabetical order on daily basis.• To maintain and update effective filing system for the recruitment case files in the specified cabinets.• Archiving of HRMS documents and inactive OSF on regular bases and to send the archived boxes to Information Management Unit (IMU) for further stocking.• Coordinate with IMU every 2 months for retrieving of about 10 boxies-500 files OSF of inactive national staff whenever required by HRMS.• To brief thoroughly the new arrival about check in /check out process and to advise International Staff for the completion of various CICO related forms. • To create at least 2 profiles for the newly recruited international staff in FSS as per day.

Kabul, Afghanistan

• Develops knowledge of HR Laws and Regulations step by step.• Improves a working knowledge of HR information databases and searchable resources.• Arrange office space and necessary equipment for all staff and ensure that all furniture and equipment are in proper order including IT equipment and internet infrustructure both in the central and four province.• Ensure production and maintenance of up-to-date and accurate administrative records and reports including organized filing system.• File the socuments in their proper places.•Attends seminars and meetings relative to the HR profession.•Improve time management skills.•Prepare Word, Excel and PowerPoint documents.•Post new positions on various websites including Acbar Jobs & Jobs.af• Sort incoming resumes and logs them into appropriate tracking spreadsheets.• Complete and mail out regret letters.

Kabul, Afghanistan

• Assist on reviewing of program procedure and policies as acted the primary contact for program procedures and policies.• Joined 2 times negotiations with upper management regarding goals and objectives of programs on monthly basis.• Carry out 50% administrative and Human Resources tasks as required to facilitate an efficient working environment.• Communicate and negotiate with over 20 clients, customers and supervisors on daily basis.• Answer over 30 phone calls and customer or client inquiries per day.• Coordinate meetings, workshops, Traninigs,Siminars for 10-100 individuals on weekly and monthly basis.• Preparing about 10 presentations per month.• Typing out minutes of meeting at least 10 in a week.• Provides administrative and Human resources support for the department Director and Managers as needed.• Prioritizes work according to departmental needs; determines workflow problems and develops solutions.• Prepares advanced word processing, spreadsheet, and presentation documents as assigned including manuals, brochures, reports, budget documents, and PowerPoint presentations.• Report to the supervisor on daily basis and writing the summarizing report on monthly basisi accordingly.

Master Of Science - Ms, Project Management

Diploma, Diploma In English Language

Bachelor Of Science - Bsc, Mathmatics

Certificate, Cit, A

Microsoft Office (Word, Excel, PowerPoint, Access)

Diploma Of Education, High School/Secondary Diplomas And Certificates