- Managing memberships- Organizing events- Managing phone calls, incoming and outgoing mail- Updating multimedia and web-based tools (website, CRM)- Creating and updating marketing materials- Liasing with service providers

- Assisting the executive management in the day-to-day management of tasks;- Participating in the recruitment process, follow-up and management of employees' files;- Providing support in all HR related matters/projects;- Organizing trainings for employees and participating in the development of the skills plan;- Preparing meetings and drafting minutes;- Updating and archiving employees' files.

- Maintaining an organized and fully supplied office i.e. point person for maintenance, mailing, supplies, equipment, bills, errands and reception duties;- Managing relationships with vendors, service providers and office lease as well as managing contract and price negotiations in relation thereto, including ensuring timely payment of invoices and adequate insurance cover;- Organizing office operations and procedures, including drafting and maintaining office relevant procedures (e.g. filing of office management documents; signature of office management documents), ensure that office operations are organized, correspondence is controlled and filing systems are properly maintained;- Coordinating IT equipment and IT related matters;- Organizing office events in an orderly, timely fashion;- Providing support to the teams within the office;- Coordinating domestic and international travel, including flight, hotel, and car rental reservations;- Processing expenses, invoices and purchase orders as required- Maintaining office policies as necessary;- Assistance to HR with certain human resources matters such as chèques repas handling and filing of HR documentation, overseeing holidays requests.

- Organizing and managing events for clients and prospects (seminars, conferences, client social events), including logistics and budget control; - Managing sponsorships and involvement in sponsored external events;- Implementing communication plans in line with the firm’s strategic marketing priorities (media relations, PR, corporate identity)- Creating, writing and updating marketing materials- Collecting, compiling and processing legal marketing information- Updating and implementing multimedia and web-based tools (website, intranet, CRM)- Organizing meetings, appointments, travel, logistics, attendance, local contacts, agenda development, minutes taking, actions taking, follow-up and preparation of slide presentations;- Coordinating team calendars and related scheduling, organization of team meetings, travel, logistics, agenda development and full administrative support of the different practices;- Managing the priorities, workflow and activities of the office’s marketing resources while developing, monitoring & controlling the marketing budget yearly;- Providing the highest level of customer services and maintain working relationships with people and suppliers at all organizational levels inside / outside the company or the firm;- Managing business partners relationships- Maintaining and ordering stationery and furniture;- Develop and foster relationships with service providers;- Direct relations with the management team of the firm- Computer literate (Microsoft Office, Indesign, Dreamweaver, Photoshop)

- Ensuring a smooth delivery and success of marketing projects (internal and external events, seminars, newsletters, sponsorships, media relations, corporate identity)- Creating, writing and updating marketing materials- Collecting, compiling and processing legal marketing information- Updating and implementing multimedia and web-based tools (website, intranet, CRM)- Liasing with service providers- Executing marketing administrative tasks- Pitching- Drafting legal submissions

- Assisting in the organization of internal and external events- Participating and assisting the HR dpt in recruiting fairs- Maintaining/editing/updating firm's Intranet and website- Editing and updating marketing materials- Helping in the drafting of submissions and pitches- Maintaining / updating CRM- Administrative tasks