The position of Administrative Services Manager provides support to the Field Services Manager and Field Service Ops Supervisors for financial information and analysis and interpretation.Areas of responsibility include: Provide accurate and timely management reporting, including analysis of variances and commentary to explain variances against budget. Prepare monthly and quarterly board reports. Prepare departmental and consolidated management reports. Examine and evaluate data, patterns, and changes to provide Field Supervisors and the Field Services Manager with valuable insights for informed decision-making regarding the utilization of plant and equipment, as well as the allocation of work crews. Track, review, report and analyze the progress of Field Service jobs. In conjunction with the Field Services Manager and budget stakeholders, prepare a comprehensive annual operating budget. Provide education and training to Field Service staff in understanding accounting procedures, methodology and reports. Provide reports on areas of accountability detailing performance against KPI’s, objectives together with areas of concern and/or success. Lead the Field Services administration processes ensuring the proactive management of all projects and tasks, paperwork and “as builts”.

The position of Finance Manager is responsible for all aspects of the accounting cycle from invoice processing to financial reporting & analysis, and incorporates day-to-day management of 1 person.Areas of responsibility include: ManagementSupervising the financial and management accounting functions. This includes: * Recording of company’s income, expenses, assets, liabilities, and capital.* Provide monthly entity reports and analysis.* Weekly cashflow statements and forecasts.* Processing payroll for about 60 people including payday filing with the IRD.* Monthly Balance Sheet reconciliations Financial ReportingCo-ordinate the financial reporting to all clients in accordance with contractual obligations. This includes:* Providing monthly reports with analysis of actual expenditure against budget.* Participating in the preparation of papers to the executive of companies and Board of Directors. Legal & Statutory ObligationsEnsure all tax obligations are meet. This includes:* Completing quarterly FBT returns. Silver Fern pays FBT on medical insurances and other staff benefits. This includes complying information down to individual employee level for the 4th quarter attribution calculation.* Completing monthly GST returns for each vessel.

Responsible for the finance function covering indirect taxes, fixed assets, intangible assets, capital expenditure and property leases. It includes providing analysis, reporting and support to the business to ensure they have accurate and timely information to make sound business decisions.Areas of responsibility include: Capital ReportingCompile monthly reports detailing the capital spend for the company. FBT ReturnsComplete quarterly FBT returns. Farmlands pays FBT on motor vehicles, insurances and other staff benefits. This includes complying information down to individual employee level for the 4th quarter attribution calculation. Management of Fixed Asset RegisterI ensure the information held in the Fixed Asset Register is accurate and reliable. This includes the capitalisation of costs held in the work in progress (WIP) clearing account and capitalisation of capital projects. IFRS Lease Accounting StandardI am part of a team that ensures the accounting of all of this is in line with IFRS 16 lease standard. Balance Sheet ReconciliationsI complete and analyse all Balance Sheet reconciliations relating to fixed assets and capital expenditure in the WIP clearing accounts. Budgets & ForecastsPut together an annual capital budget spend with projected depreciation. Also compile an annual depreciation budget and forecasts down to asset level. Project Accounting  Software Asset Management* Collaborate with IT and business stakeholders to identify and document all SaaS applications and subscriptions throughout the organization.*To see that the correct accounting treatment is applied against each SaaS asset, applying the relevant accounting standards and following external guidance on such matters.*Assist in the writing and preparation of board papers.* Preparation of the relevant end of year notes to the accounts. End of Year* Complete the notes relating to Property, Plant & Equipment & Intangibles.

The position of Accountant takes ownership for managing the finance function which incorporates day-to-day management of 2 people. This role includes all financial and management reporting aspects for the company.Areas of responsibility include: Balance Sheet ReconciliationsComplete and analyse all Balance Sheet reconciliations. Daily Bank ReconciliationAccounts ReceivableProcess debtor payments, monitor customer accounts for non-payments, delayed payments and other irregularities and communicate with customers via phone and email.Financial ReportingCompile monthly and quarterly financial reports for internal and external users.Fixed Asset ManagementEnsure the information held in the Fixed Asset Register is accurate and reliable.Managing Accounts PayableHave oversight of two office staff who perform the accounts payable functions.Internal ControlManage internal financial controls and compliance.Project WorkInvolved in various project work around system processes and reporting enhancements.BudgetingCompile budgets for management.

Areas of responsibility include:Monthly Capital Project Analysis ReportProduce a report in excel, using pivot tables, detailing all capital project to date spend.Reconcile Balance Sheet accountsComplete a range of monthly Balance Sheet reconciliations including the following.* Work under Construction. Approx value $270 million.* Accruals.Other Reconciliations include the following:* Transpower’s computerised maintenance management system (CMMS) with FMIS. Approx value $67 million* Maintenance projects. Approx value $10 million.* Investigation projects. Approx value $10 million.* All reconciling items are investigated and corrected in the following month.Financial close out of capital projectsIn conjunction with project managers, ensure the project close process is completed in an accurate and timely manner.Management of Fixed Asset RegisterI ensure the information held in the Fixed Asset Register is accurate and reliable.Training:Provided training on Transpower’s financial systems for project managers and other internal users.* This was achieved by way of group presentations followed up with one to one instruction. This involved travelling to other field offices.Systems DevelopmentIdentified areas within the Assets and Projects modules for improvement.

Areas of Accountability include:Analysis and writing of monthly and quarterly financial reports.Reconciling balance sheet accounts. Management of fixed asset registers.Responsible for the company’s compliance with indirect taxation requirements.Administering capitalization of capital projects.Completed GST returns.

Areas of Accountability include: Analysis and preparation of monthly financial reports.Balance sheet reconciliations:This included the development of an efficient Bank Reconciliation system using Excel.Cash flow management.Sole charge of Accounts Payable