Marla Gibson Email & Phone Number

Carrollton, Texas, Us

Dallas, Texas, Us

Oversee office logistics, including HR and accounting. Supervise team of five covering nine business units across U.S. Coordinate accounts payable (A/P), accounts receivable (A/R), purchasing, inventory, and invoicing activities to ensure timely and accurate payments and reimbursements. Handle month end accounting reports, journal entries, commission reports, and sales and use tax. Perform all employee onboarding and offboarding, inclusive of payroll and benefits administration (insurance, 401(k) and HSA enrollment) for staff of 205.

Worked directly with company CEO, President, and office staff to complete high-level administrative tasks. Scope included: complex calendar management, domestic and international travel arrangements and itineraries (including visa entry requirements), meeting scheduling, agendas, and correspondence. Led accounting function, including A/P, A/R, payroll, general ledger, cash, and credit. Compiled financial statements and reconciled monthly expense reports. Oversaw e-commerce department transaction processing, returns, exchanges, and inventory tracking.

Houston, Texas, Us

Coded /matched and processed a/p invoices with purchase orders for accurate check runs. Handled all incoming correspondence concerning vendor questions and problems. Ensured client awareness of safety compliance for ISNetworld and PEC. Worked with client’s insurance company to maintain EMR’s and insurance certificates for all their owner/clients. Assisted in the preparation of year end forms to comply with OSHA regulations(OSHA 300,300A)

Lafayette, Louisiana, Us

Verified and posted A/R transactions. Processed payments(cash, check, and credit cards) balanced transactions and created daily deposits for member payments into club program. Answered all billing questions from members via phone, email and in person and researched account history as necessaryFollowed established procedures for posting adjustments (either debit or credit)to member account. Maintained vendor information received and reviewed invoices from vendors, matched documents, coded for approval by appropriate managers, and processed checks to send to vendors

Performed all accounting functions with monthly reporting to CPA. Invoiced all residential and commercial billing. Prepared commercial proposals, processed quotes from vendors and conducted research for potential new customers. Maintained all corporate policies. Prepared and dispersed all personal and business correspondence for president/owner. Recorded and managed all Bank DepositsPrepared invoicing for both commercial and residential customers. Prepared marketing post cards and ads for residential customers. Collected and examined data from weekly GPS reports to pay hourly service technicians. Weekly payroll including processing new hire paperwork for 1099 employees and making sure workers compensation, general liability insurance are on file and valid or W-2’s with weekly 941 tax deposit for employees. Monthly bank reconciliation for two accounts with reports sent to CPA. Maintained A/R and A/P. Prepared commercial proposals from web resources (LDI) along with prices from different vendors for equipment prices