ATS Life Sciences Chicago works with leading medical device, diagnostic, and pharmaceutical companies to design and build high-quality automation solutions. I have the distinguished privilege in my new role to serve as a Human Resources Assistant and Travel Coordinator at ATS LS Chicago. My role provides HR and Travel support to all employees in a fast-paced, multi-tasking manufacturing and office environment with extreme scrutiny to highly sensitive and confidential information.Some of my current responsibilities include but are not limited to following the routine functions of the HR Department including opening job requisitions, reviewing applications, conducting phone screens, scheduling candidate interviews, administering pre-employment assessments through eSkill, and assisting with the New Hire and Contractor onboarding process.I have been engaged as our primary Travel Coordinator to prepare travel itineraries and distribute travel arrangements; advise travelers of and assist with any need for specialized travel documents; and serve as a general resource and point of contact for travel-related issues or concerns. I also act to ensure that our travel operations are in accordance with organizational policies and guidelines.Administrator of internal ATS LS Chicago SharePoint homepage and HR/HSE homepage; a member of the Employee Engagement Committee; facilitator of the Company Store; and address internal communications and correspondence as directed by our HR Manager.Coordination of Company Events such as quarterly Town Halls, employee gatherings and holiday events. My support also encompasses contractor management, Statements of Work and Non-Disclosure Agreements; assistance with presentation preparation and performing any special projects and assignments as directed by HR Manager while ensuring that all business activities are performed with the highest ethical standards and always in compliance with the ATS Code of Business Conduct.

Served as the Executive Administrator at ATS Life Sciences Chicago. My role provided executive administrative support to our General Manager and Executive Leadership Team. My responsibilities included but were not limited to heavy calendar management; assisting Human Resources with recruiting as needed; and performing assigned delegated activities from Executive Team with decision and authority over several key functions within the organization.Travel arrangements for Executive Team; weekly and monthly report postings and distributions; rehabilitation of Company Store; internal communications and correspondence on behalf of General Manager and Leadership Team; and coordination of all Company Events such as meetings, lunches, outings and holiday events. My support also encompassed creation of reports, summaries and presentations; compilation of meeting minutes including filing to ISO requirements; correspondence via email, fax, copying, and/or courier; scheduling internal and external meetings and booking meeting rooms. Compiled, maintained and processed business related Statements of Work, Project Change Orders, Purchase Requisitions, and Non-Disclosure Agreements. Ensuring that all business activities are performed with the highest standards.

Provided executive administrative support to the Chicago Senior Director of Administration and Senior Project Manager for the preeminent law firm of Kirkland & Ellis, LLP. My duties included heavy Outlook calendar management, coordination of all travel arrangements, scheduling and coordination of all meetings, facilitating all meetings for four (4) external Boards, facilitating weekly WebEx meetings and responsible for sending all Administrative office-wide communications. Maintained monthly FW Paralegal Program headcounts, developed FW Paralegal biography and tracked Pro Bono hours quarterly. Compiled, processed and submitted all business expenses through Chrome River, monitored secretarial support activities, and maintained all key contact information within CRM tool. Daily coordination and teaming with parallel positions supporting other members of the Management Team of the Firm on a project-by-project basis. Planned and scheduled all meetings including room reservations, catering, IT coordination for AV needs, event planning and coordination, invitations and accommodations, agenda development and created all presentations for all meetings. Interacted on a daily basis with Departments within the Firm to facilitate highest possible support and other duties and projects as assigned. Assisted the Senior Project Manager by handling all administrative duties for ongoing projects in multiple offices including office relocations in Washington, DC, Dallas, reconfiguration of multiple floors in Houston and reconfiguration of floors in Chicago as well as the construction of a new café. Facilitated weekly OAC (Owner/Architect/Contractor) Meetings, generated and executed proposals, worked with Purchasing to establish new vendors as Payees in our system, set up Purchase Orders, populated all Capital Spend Requisitions for multi-million dollar projects, handled all invoicing, Change Orders, and maintained detailed general ledgers for every project and vendor.

Provided executive top level administrative support to the President of Bulk Ingredients at Tate & Lyle. Fully managed and maintained the Presidents’ executive calendar, including scheduling domestic and international travel and conferences, scheduled all meetings and appointments, and interacted with customers. Liaised with internal staff at all levels as needed. Answered and directed calls to appropriate executives and parties, taking messages. Opened, sorted, and distributed correspondence. Read and analyzed submissions, letters, agendas, memos and determined significance; routing to appropriate personnel in a timely and efficient manner. Prepared reports, collected and analyzed information; and prepared presentations. Data analysis; Highly advanced knowledge of Microsoft Office 2016 Suite, Adobe Acrobat Pro, and CONCUR. Coordinated finances and prepared and submitted business expenses. Prepared executive responses to routine memos, letters, or correspondence. Extended executive level support to the Presidents’ direct reports.

Provided executive level administrative support to the Chief Executive Officer of Applus+ Technologies, Inc., {The global leader in vehicle emissions inspections, maintenance, certification and technology services}. Support extended to all levels of personnel at headquarters in Chicago, including Chief Financial Officer, Vice President of Corporate Development, Director of Technical Services, Director of Research & Development, additional internal senior management, and external strategic business partner contacts. Assisted with domestic and international travel arrangements, expense reporting, maintained CEO's daily calendar, coordinated and arranged meetings with both internal team members and external customers and assisted with project management. Arranged and compiled materials and agendas for executive staff meetings including preparation of minutes; prepared/updated complex spreadsheets and presentations that were shared with internal/external team members and executives. Composed correspondence and emails, created document templates for large proposals, and reviewed all documents for proper formatting, grammar and content. Assisted with special projects as assigned.

Supported National Partner in Charge of Forensic Technology Services (FTS); Midwest Forensic Investigations Partner; Principal and KPMG Network of Women {KNOW} Leader; and various Client Service Delivery Managing Directors, Directors and Managers within Advisory Forensics. Responsibilities included; but, were not limited to providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, facilitating all meetings and catering respectively, arranging conference calls, and heavy calendar management via Outlook; preparing engagement letters, presentation materials, statements of work, invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software; reading and analyzing incoming memos, submissions, and reports to determine their significance and plan their distribution; opening, sorting, and distributing incoming correspondence, including faxes and email; handling all domestic and international travel including all visa preparation; and preparing and completing time and expense reports bi-weekly.

Directly reported to President of corporation. Responsible for assisting in the day-to-day operations of the business, including but not limited to: human capital management – hire/fire/training/education; business operations – inventory control, product selection, procurement, quality control, customer satisfaction, client and staff scheduling, esthetics; and back office functions – payroll commission calculations Accounts Payable and Receivable, vendor management, financial reporting and treasury functions. Compiled financial statements for business, generated all customer correspondence using word processing, spreadsheet, database, and presentation software; opening, sorting, and distributing incoming correspondence, including faxes and email.

Direct responsibility to President of International Headquarters and three {3} Vice Presidents in the International Headquarters Group. Also supported ten {10} Regional Directors while nurturing significant working relationships with other vendors and personnel. This support extended to interface with all international branches, firm-wide as well as local administrative support. General administrative responsibilities included: composing and preparing memos; client correspondence; facilitating meetings, preparing agendas, taking minutes; reports, confidential documents, contracts and complex correspondence; maintaining client and all personal files for the President; creating all presentations; understanding vendor engagement management; invoicing; coordination and communication of weekly conference call on a global level; all meeting planning and preparation; maintaining the President’s business and personal calendars and all travel arrangements.

Direct reporting responsibility to Global Senior Partner and two {2} additional Principals within the Performance Improvement and Technology group. This position also supported five {5} Senior Managers, seven {7} Managers and several Senior Sales Executives from the Business Development Center, in addition to maintaining significant working relationships with other client service personnel from our unit. This support extended to interface with international, firm-wide and local office administrative support personnel including, but not limited to, Financial Services, Office Management, Business Development Center, Document Processing Center, Marketing, Research, World Travel Management, Technology Support, Purchasing and Supplies, Human Resources, Communications and Facilities Management. General administrative responsibilities included: composing and preparing memos, engagement letters, minutes, agendas, reports, confidential documents, contracts and complex correspondence; overseeing mail and payroll distribution; maintaining client and personal files for client service personnel; coordinating with Creative Services and Production for all services required to produce reports and documents of the highest quality for proposals, engagements and client service credentials; understanding client engagement management, invoice, Service Authorization management, Current Activity and Life-to-Date reporting systems; meeting planning, coordination and communication of conference calls; vendor alliance contact lists; travel arrangements; and maintaining all Partner calendars.