Marlene Klein Email & Phone Number

425 Phillips Boulevsrd, Ewing, Nj 08618

Add new customers into database/create access for approximately 400 new customers •Set-up filing system•Set-up office procedures•Accounts Receivable/Accounts Payable

Executive Assistant/Special Events Coordinator/Trade Show Coordinator

Organize and maintain both of the Owner’s schedules including: creating, confirming and rescheduling appointments and updating Outlook calendar accordingly.•Arrange all aspects of ever changing and extremely comprehensive itineraries (domestic and international), including: booking flights, hotels, rental cars, ground transportation, dinners and entertainment.•Prepare and submit expense reports on a timely basis, making sure that all expenses are accounted for and reconciling monthly credit card statements.•Responsible for assisting in Purchasing - negotiate prices and terms with China factories to get price for product as well as have product made and delivered on a timely basis for our seasons to sell.•Working with China factories developing new styles of sunglasses/reader glasses for business. Work with factories on a daily basis keeping up with ever changing details regarding orders including timely payments, all comprehensive details including, color selections, eyeglass quality and frame colors •Receive inventory from China and enter into Netsuite system. Predict when necessary to reorder inventory from vendors in China.•Corporate trade shows – arrange everything including booth space, marketing materials, coordinating airline tickets and hotels for staff attending event.•Telephone coverage for the Owners, answering their phones, taking accurate messages, handling urgent/confidential calls with appropriate judgment.•Create and type correspondence and memos.•Assist customers regarding our lifetime warranty, which includes receiving and processing of payment and sending out replacement glasses to customers.•Type correspondence, memos.

230 Liberty Street, Metuchen, Nj 08840

Maintain calendar for executives. Constantly set-up and reschedule meetings due to urgent matters that needed immediate attention. Set-up all travel arrangements including domestic and international travel. Place orders for all merchandise. Communicating with manufacturers in the United States and China regarding merchandise from picking styles and materials to submitting purchase orders to receiving merchandise and getting it ready to sell to our customers.

Columbus Circle, New York, Ny

Followed Chairman from Max Capital to Manchester)•Handled all administrative duties, including correspondence to outside clients.•Maintained accounts receivable and payable totaling approximately $20 million. •Coordinated calendar and travel for President of company. •Responsible for all loan data/record keeping, including interest received, and the communication of all data to senior management. On a daily basis, communicated with President as to the status of internal funds.•Handled all negotiations and installation of all telephone services when setting up new office.•Coordinated meetings as well preparation of reports and all material necessary for senior level meetings.•Developed and implemented policies and procedures to assist in the day-to-day organization of the company.

Functioned as liaison with executive level officers on a daily basis.•Prepared domestic and international itineraries and executed detailed expense report for Managing Directors.•On a daily basis, managed data that was later compiled and reported to senior management.•On an ongoing basis, coordinated voice and data equipment for trading staff.

Responsible for all day-to-day correspondence for the Executive VP? Managing Director.•Coordinated staff attendance on Trading Floor of approximately 200 people.•Prepared extensive travel arrangements and expenses for Managing Director.•Maintained statistics on Bank’s earnings, compiled reports, and disbursed to executive level management.•Responsible for all telephone and trading equipment associated with the relocation of approximately 200 traders.•Solely responsible for off-site (Copenhagen, Denmark) event of 200 top-tier customers. Identified and negotiated contracts for location, caterer, hotel and airfare.•Responsible for coordination of 3-4 major corporate events per year overseas. Functioned as corporate liaison to all suppliers.