Marlene Maya Email & Phone Number

Houston, Texas Area

Manages master schedule control and detailed schedulingInteract with customers and to schedule installationsProcess orders submitted by the sales department for all signage requests offered by Hardman Signs.Coordinate signage deliveries and pick-ups with external customers.Assist Production department as needed.Coordinate equipment setups with Service Department/Shop.Coordinate deliveries or internal equipment movement with Warehouse.Process incoming product from… Show more Manages master schedule control and detailed schedulingInteract with customers and to schedule installationsProcess orders submitted by the sales department for all signage requests offered by Hardman Signs.Coordinate signage deliveries and pick-ups with external customers.Assist Production department as needed.Coordinate equipment setups with Service Department/Shop.Coordinate deliveries or internal equipment movement with Warehouse.Process incoming product from vendors, including receive into system shipments from vendors/suppliers.Provide general project support to project teams and will participate on projects within defined scope and responsibility. Partner with their team and department to develop, manage, track, and report work progress onResponsible for the coordination of projects. Document and maintain project plans, and goals, roles and processes to clarify scope, schedule, and budget, utilizing the company's project management system.Communicate with Production Team to confirm delivery scheduleMonitor operational aspects of various projectsAssist with creating and executing project work plansParticipate in stake holder meetings to identify project goals and objectives if necessary and must be responsive to owner's needs and objectives.Develop and prepare RFP's, provide assistance with bid analysis, and support Project managers Show less

Houston Tx

• Prepared and managed range of contracts which included: draft and finalizing Statement of Work (SOW), sole-sources determinations, RFP’s, quote preparations, Blanket Purchase Agreements, GSA Schedule Buys and reviewed offers upon receipt from contractors• Sent inter-company notifications of new contracts or changes to existing contracts• Processed End User Agreements, Subcontract Agreements, and Professional Service Agreements• Maintained contract files with both electronic and… Show more • Prepared and managed range of contracts which included: draft and finalizing Statement of Work (SOW), sole-sources determinations, RFP’s, quote preparations, Blanket Purchase Agreements, GSA Schedule Buys and reviewed offers upon receipt from contractors• Sent inter-company notifications of new contracts or changes to existing contracts• Processed End User Agreements, Subcontract Agreements, and Professional Service Agreements• Maintained contract files with both electronic and hard copy files • Tracked contract report deadlines and deliverables in database (CDRL/CLIN/Milestones)• Assisted in creating and entering all budgets for each project • Managed and monitored daily updates in Peach Tree• Processed contract close outs • Translated documents • Archived all documentation• Prepared and monitored proposals for the Sales Consultants or Regional Sales Managers • Ran queries and gathered information for the Regional Sales Managers• Assisted with audit engagements including preparation of the engagement memos, pre-audit administrative tasks, proofreading and editing of audit reports, and final audit wrap-up• Developed and maintained effective business contacts with vendors and services • Arranged corporate travel, meetings and submitted expense reports for all 3 offices in Texas• Served as PR Rep for the Houston Live Stock Show Suite; arranged meeting space and catering • Strong communication verbal and written with Executives • Handled all incoming and outgoing phone calls with customers Show less

• Provided highly detailed Accounting/Finance support as a member of the International Finance group• Prepared the list of all non-compliance issues along with the possible resolutions to the same • Tracked gains and losses in the foreign exchanges and bank fees• Handled client inquiries regarding audits, analysis, reports etc. • Submitted wire domestic and international wire transfers • Keying Invoices into Oracle approximately 1200 weekly

Processed new contracts for review and approval by the Contract Manager Created and organized new contract files (electronic and hard copy)Assisted with submitting contract reports and misc. documents to government agencies (DCMA/DCAA) Processed NDA’s for review, coordinated signatures, and followed up for fully executed copyMaintained NDA database Set-up and managed central file system including compliance Reports, monitor Reports, analytical reports and employee training files… Show more Processed new contracts for review and approval by the Contract Manager Created and organized new contract files (electronic and hard copy)Assisted with submitting contract reports and misc. documents to government agencies (DCMA/DCAA) Processed NDA’s for review, coordinated signatures, and followed up for fully executed copyMaintained NDA database Set-up and managed central file system including compliance Reports, monitor Reports, analytical reports and employee training files Ensured file completeness and performed document control for safety certification Inputted yearly budget information tracks and notified appropriate personnel of variances Maintained the manager's calendar and scheduled meetings Prepared purchase requisitions check requests, expense reports and other requests for appropriate signatures and budget codes Audited invoices relative to contract provisions Took minutes at staff meetings and district-wide safety meetingsMaintained material safety data sheets (MSDS) database and updated MSDS books Handled all Workers’ Compensation claims, compliance, insurance verification, and claim submittal Show less

Screened and directed incoming calls to the appropriate personnelScheduled all domestic and international travel arrangements Generated expense reports, timesheetsResponsible for scheduling meetings and organized, arranged meetings and luncheons.Accountable for maintaining file room

Handled invoice coding, billing entry (JURIS and Time slips) Coordinated domestic and international travel arrangements Drafted correspondence Answered phones and interacted with clients scheduling appointments, and calendaring Prepared and filed legal documents, gathering and analyzing research, setting up claims and verifying insurance coverage, and docket upkeep