Secretary
CurrentMaintain files on personnel, travel, time and attendance. Make travel arrangements for division personnel. Make arrangements for security clearances when traveling overseas or stateside. Phone, fax or mail clearance information as requested for visits overseas or US areas. Ensure division chief is aware of tasking, video teleconferences, appointments, briefings and tours. Provides conference and visitor support with security, check-in and other administrative arrangements as required.Put together conference packages and materiels.Ensure that training tasks have been met. Send out instructions, location and timelines to complete training. Collect completion certificates, notify POC of completion and file certificates for Records Management. Check Overseas requirements for AT/FP, SERE100, ISPREP, Human Rights and other training overseas requirements before going overseas. Check for passports & Visas. Check Contractor Request for Visits (RFV). Maintain division calendar for TDY, leave, training, appointments, conferences, visitors, VTC's and tours. I do a 100% inventory semi-annual. I do mail, and equipment repair requests.
