Marlene S. Email & Phone Number

Torrance, California, United States

* Provide general administrative support* Receive, screen and direct/escort visitors to the appropriate people at site and use visitor management software tool* Monitor visitor access and maintain security awareness* Maintain lobby with regards to housekeeping and visitors’ registers* Answer telephone, screen, and direct calls. Take and communicate messages* Provide secretarial assistance to Site support: catering, meeting coordination, conference room scheduling, appointments, reports as requested* Support data collection to compile a variety of reports* Support Site purchases, reconciliation of invoices/accounts.* Assist with company events* Composition/distribution of general correspondence to employees as requested* Maintain bulletin boards and disperses company information* Independently prepares studies and reports often of a confidential nature* Coordinate/complete the sending and distribution of all fax, phone, and mail* Performs other Administrative Assistant / Receptionist responsibilities as assigned

Lomita, California, United States

• Created and maintain student database using Filemaker.• Create and distribute monthly newsletters and monthly seminar flyers.• Online advertising and marketing (yelp, facebook, twitter, craigslist, etc.).• Inventory management. Assist with purchasing and vendor communication.• Handle all monthly student billing and revenue• Research trends in MMA, Muay Thai, Fitness for Training Methods, Advertising, article writing and skill enhancement• Teach Kickboxing

Long Beach, California, United States

• Provide administrative support to the division manage, project managers, superintendents, & other construction management staff• Assistant to Division Manager - (keep calendar up to date)• Prepare/completing client bid/proposal forms for bidding, prepare client proposals Controlling Good Faith Efforts (GFE’s)• Execute clerical and general office duties such as setting up filing systems (Physical and Digital), data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested

Torrance, California, United States

• Provide an exceptional patient experience by ensuring that patients are scheduled properly and in a timely fashion.• Work in conjunction with the Dental Office Manager to manage day-to-day operations of the front office.• Prepare, maintain and monitor schedule for multiple providers.• Schedule patients for efficient use of doctor and staff time.• Confirm appointments according to protocol and patient preferences.• Fill cancelled/rescheduled appointments assuring schedule is full and check the daily schedule for accuracy.• Understand dental procedures and dental terminology for proper scheduling and treatment coordinating.• Take X-rays of patients teeth

Signal Hill, California, United States

• Create and maintain files for active jobs• Enter work into Xactimate and Drybook to help with creating invoices• Maintain calendars and client billing• Update Website, Blogs, Marketing and Research• General office duties as well as filing, data entry, customer service, documentation and sales.

Culver City, California, United States

• Handled Client Relations and executive assistant duties for the Executive Director.• Liaised with institutional clients, attended/setup educational conferences, made travel arrangements, planned/coordinated major company events and assisted with marketing and PR Initiatives.• Project and Database Management.• General office duties as well as filing, data entry, customer service, documentation and sales.

• Processed orders using CAMBAR and SMS (Sales Management System).• Filed, tracked packages, managed the PO formats for Order Processing.• Worked closely and liaised with the sales team on a daily basis• Communicated any issues with leads within the reseller channels• Handled enquiries from customers and end-users in a friendly efficient manner and provided general admin support to the sales team.

Los Angeles, California, United States

• Performed a variety of administrative and staff-supported functions.• Assisted with record and documentation preparation, report generation, and data collection. Scheduled appointments/meetings.• Prepared agendas, and made travel arrangements.• Administered programs specific to department or business unit, such as events.• Coordinated office operations, maintained office equipment, and coordinated equipment servicing.• Used word processing to create documents.

Los Angeles, California, United States

Center for Undergraduate Teacher Preparation - • Managed calendars for Director and for Program Coordinator (Academic Advisor)• Scheduled regular advising appointments for current and prospective students.• Trained and supervised work-study students.• Coordinated general program correspondence including web postings, mass e-mails, hard copy mailings regarding announcements and events, managed the LBS website and monthly newsletter.• Assisted with the annual revision of the LMU Bulletin and Liberal Studies handbook. Maintained student files, updated files after each grading period and archived files upon graduation.• Maintained computer-based database of all students, including updated contact information.• Gathered and compiled relevant student data (from Registrar's Office, School of Education, etc.) for program assessment and evaluation.• Kept records of course syllabi.• Coordinated (room reservations, catering, signage) various program events, including the Liberal Studies Welcome Reception and the Fall/Spring meetings of the Center for Undergraduate Teacher Preparation Advisory Board.• Tracked the program budgets, and maintained documentation regarding expenditures.

Los Angeles, California, United States

African American Studies, AmericanCultures Program, Asian Pacific American Studies, Chicano/a Studies, Women’s Studies - • Managed multiple calendars for department chairs.• Each month went over department & program budgets to make sure they were not over budget. Processed P-Card (University Visa Card) statements, ordered office supplies on a daily basis for each department & program.• Helped with the African American Awards and Service Ceremony and the African American Symposium by ordering food and creating the program.• Each month attended two department meetings and took minutes for them as well.• Supervised on average 10 work-study students a week.• Set up meetings including catering, parking, schedules for meetings.• Coordinate travel arrangements for prospective new hires (such as Department Chair search).

Los Angeles, California, United States

Department of Surgery - • Provided support for the Department of Surgery resident and medical training programs.• Distributed payroll checks to house staff, answered phones, faxed, ordered catering, ordered and maintained office supplies, maintained display boards.• Provided overall day-to-day administrative support to the Surgery Education Office staff.

Bachelor Of Arts - Ba, History

Bachelor Of Arts - Ba, History