Marlene Diaz Email & Phone Number

United States

San Antonio, Texas, United States

San Antonio, Texas

• Responsible for day-to-day management of operational and tactical execution of multiple overlapping obligations and tasks. • Maintain strong relationships with vendors, team and sponsors. Accountable for all aspects of event logistical management including venue set-up, decorating, and tear down. • Manage and train staff, volunteers, registration-including ticket distribution and VIP lists, catering, audio visual, food and wine tasting protocol. In constant communication with staff, chefs, volunteers, vendors, hotel, sponsors and Fiesta Commission.

San Antonio, Tx

• Responsible for logistical planning, coordination, and organizing several meetings including Board meetings, on a quarterly basis and operational meetings on a weekly basis, including communication, agendas and taking meeting minutes. • Coordinate travel, including booking airline tickets, car, hotel, restaurant reservations, appointments, summit/conference registrations and itineraries for CDO, COO and staff. • Work closely with Leadership and team members on project management and reports in order to make deadlines. • Archive, file and digitize all documents and emails in an organizational manner and prepare all expense and reimbursement reports on a monthly basis. • Manage the CDO’s and COO’s email inbox and daily calendar and planner by reading, labeling and acting if necessary. • Also responsible for data input and project/task management in company database-Every Action and Asana. • Proofread, answered and composed routine correspondence for both handwritten and electronic communication including memos, emails, expense and reimbursement reports, and client research bios. • Work closely with the CDO on open projects and process improvement initiatives, including Standard Operating Procedures (SOP’s) for department and staff.

San Antonio, Texas, United States

San Antonio, Texas

• Responsible for ordering and organizing all office supplies, greeting visitors, filing, maintaining log records, running errands, and answering the phone as well as other administrative duties. • Manage day-to-day operations and coordinated office procedures and administration in order to ensure office organizational effectiveness and efficiency. • Responsible for writing all necessary correspondence including emails, reports, memos, letters and minutes.• Prioritized projects and tasks to handle workloads efficiently and according to timelines. • Responsible for coordinating the logistics for the organization's events including annual gala, Girls Global Summit, and Board meetings. • Plan and direct monthly committee meetings. • Send and follow up with all past, present and potential attendees on event information including purchasing tables, tickets and sponsorships. • Work with caterer and venue on all event logistics and schedule volunteers to work the event in different capacities and times.

San Antonio, Texas Area

• Responsible for developing grass root and community events in the San Antonio and surrounding areas. • Worked with local HOA's and different organizations, retailers and non-profits for brand awareness of products. • Developed new events and opportunities for the company as well as developed relationships with community leaders. Managed an assistant, event coordinator and eight event reps.

Created marketing plans for selling attendee registrations and promoting conferences; coordinated exhibits at chapter meetings throughout the Southwest region for more than 3,000 attendees each year.• Led grassroots, social initiatives, and creative marketing to generate excitement and promote conference attendance; managed $1M marketing budget and consistently delivered under financial allotments.• Managed creative development, delivery, setup, booth personnel, and vendors as well as $500K budgets; trimmed costs 10% per year and improved vendor relations to achieve below-premium rates.• Oversaw development and production of 20 integrated marketing campaign materials, collateral, websites, and social media efforts; achieved higher registration levels over previous years.• Coached staff and volunteer teams toward common messages and key objectives; coordinated phone campaign by calling past, current, and new members to encourage attendance and promote friend referrals/invitations.• Changed messaging strategy to include high value of conference vs. competitive events; aligned results with conference branding and improved impact to sway attendees from competitive conferences.

Dallas, Texas, United States

Assisted the COO in managing marketing initiatives and meetings for major national programs such as Latin Grammy Awards, Latin Billboard Awards and company meetings for the operator of 70+ stations in major Hispanic markets in US and Mexico.• Responsible for disseminating all communication between COO & company on a timely basis. Filed, stored, digitized and maintained all documents including confidential communication. • Monitored email inbox on a continuous basis and alerted and responded to urgent emails • Planned and organized COO's professional and personal calendar, appointments and meetings. • Contributed to marketing initiatives by participating in strategic sessions and meeting with corporate leaders.• Arranged all domestic and international travel including hotel, airfare, meetings, ground transportation.