Marta Kubowska Email & Phone Number

Warsaw, Pl

Warszawa

• perform planning and coordination of administrative procedures and systems • organize smooth and adequate flow of information within the company to facilitate other business operations • manage schedules and deadlines٫ developing measures to optimize the processes • supervise staff performance٫ helping subordinates with coaching and guidance to ensure their maximum efficiency • manage inventory of office supplies and organize purchasing of new material • monitor costs and expenses to assist in budget preparation • organize facilities services٫ maintenance activities and tradespersons (e.g electricians) • manage other office activities such as event planning٫ recycling٫ renovations and so on • review operations ensuring their compliance with policies and regulations • stay informed about all organizational changes and business developments • organize internal and external meetings and events

•liaise with clients to find out their exact event requirements•produce detailed proposals for events (for example, timelines, venues, suppliers, legal obligations, staffing and budgets)•research venues, suppliers and contractors, and then negotiate prices and hire•manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)•liaise with sales and marketing teams to publicise and promote the event•manage all pre-event planning, e.g. organising guest speakers and delegate packs•coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget•manage a team of staff, giving full briefings•oversee the dismantling and removal of the event and clear the venue efficiently•produce post-event evaluation to inform future events•research opportunities for new clients and events

Warszawa, Woj. Mazowieckie, Polska

•supervision of Net Promoter Score Survey (survey of tendency to recommendation), preparing reports, analysing the results and discussing them with stakeholders•assistance in organization and participation other market researches •organization and participation projects being aimed at increasing the customer satisfaction (projects: Customer Care Excellence, Allianz How can I help you?, Digital Corespondence, Communication)•discussing initiatives with stakeholders incurred as part of selected projects and supervision of implementing them•organization campaigns for employees being aimed at promoting pro-client actions (organization and supervision the projects)

Warszawa, Woj. Mazowieckie, Polska

•coordination meetings - arranging and organization of business meetings•collecting documentation and taking minutes of Board meetings•preparing materials and needed information before internal and outside meetings•organizing trainings and integration activities•coordinate and facilitate collection of documents, reports for weekly board meetings

Warszawa, Woj. Mazowieckie, Polska

•updated and maintained CEO's calendar, acted a liaison and maintained open lines of communication among board members, shareholders, middle-management and administrative staff•involvement in writing materials for internal and external communication purposes at the CEO/executive staff level (letters, statements)•coordinate and facilitate collection of documents, reports for weekly board meetingsclose cooperation with legal advisory department in order to provide proper documents flow in whole organization•coordinated and set-up high-level conference calls, board and management meeting, special events and travel arrangements for board members•ensure confidentiality of all documents passing through the CEO’s officemaintaining excellent business relations with VIP business partners•coordinating work of Reception Desk•independent organization trainings and integration events•participation in meetings and preparation minutes and protocols

Warszawa, Woj. Mazowieckie, Polska

•managing a calendar of meetings•preparing, study and archiving of correspondence•preparing documents, balance sheets, reports, presentation and data for reports•oral and written translations•organization of business trips and visits

Warszawa, Woj. Mazowieckie, Polska

•organization of outside and internal business meetings•planning business trips •coordination of contacts with customers, managing documentation and correspondence•ensuring the appropriate flow of information and the cooperation between individual departments of the company