Martha Huerta Email and Phone Number

I ensure accuracy and efficiency throughout the entire disbursement process including employees reimbursement, vendor invoices, credits, payments, and reconciling vendor accounts. Set-up and manage all vendors (including contractors, client refunds) and ensuring proper syncing between Sage Intacct and Bill.com. Onboard new hires in Concur and ensure proper syncing to the accounting software. Manage the AP invoice processing Inbox in Bill.com to voucher in a paperless workflow environment. Monitor the AP email Inbox to respond and resolve urgent issue and requests. Maintain relationships with vendors, resolving any invoice reconciliations and payments. I submit the Finance Department corporate credit card expense report with support in Concur for payment processing. Day-to-day Bank Positive pay review. Apply offline payments to invoices daily. Assist the Controller with the weekly AP payments. Compile vendor information for year-end Form 1099-Misc processing. Prepare and file online 571L Business Property Statement (multiple counties). Assist with annual city license renewal calculations (multiple cities). Support the AR Team with AP Passthrough expenses to be bill to clients weekly. Monthly review Service Lines for the Consulting Team transactions and prepare journal entry for missing Service Lines. I assist GL Accountant with monthly Employee benefit allocations, Prepayment Schedules and Fixed Assets depreciation as needed. I manage and coordinate monthly Accounts Payable close process, including vendor accruals, reconcile Accounts Payable/Capital Notes/Supplemental Pays, and investigate any discrepancies discovered during the GL to AP module reconciliation.

Responsible for all Payroll accounting functions through Paycom including preparing, entering and processing payroll for 150 + employees bi-weekly. Use excel to reconcile, upload and ensure accuracy of payroll entries. Set up payroll in multiple states and maintain payroll records. Research and resolve payroll-related queries from employees and managers in a timely manner. Work closely with HR for Payroll related inquiries and Payroll related projects. Create and record Payroll journal entries in Intacct. Perform month-end journal entries including Payroll accrual, Payroll Tax accrual, Bonus accrual, Commission accrual, and PTO accrual. Responsible for all employee expense reports processing in Concur including auditing, approving, processing for weekly reimbursements and entry in Intacct. Responsible for the company corporate credit cards monthly statement, email individual card holders’ statements, follow up on the card holders CC expense reports for monthly payment reconciliation.

Responsible for all areas related to full cycle of Accounts Payable using Odoo, including review of invoices for proper coding, approval, processing of payment, and issue checks. Work on a daily basis with an offshore team who does the AP entry. Reconciled accounts after caching up due to the pandemic we are currently facing. Responsible for the employee expense reports processing using Expensify. Assisted the Accounts Payable Manger through the transition of building a new AP team with the plans to move into the General Ledger department as a GL Accountant position.

Prepared individual tax returns. Bookkeeping, including obtaining and computing accuracy of business transactions for accounting records.

Responsible for all areas related to full cycle AP processing, including review invoices have the required documentation and authorization and coding. Voucher invoices in QAD and matching with purchase orders via 2-way or 3-way match for critical vendors. Manage weekly check run and distributions. Worked closely with other department to maintaining the cash forecast report on a weekly basis. Work closely with the Purchasing and Operations to resolve issues. Responsible for the monitoring of the AP aging report. Analyzed AP aging report and Goods Receipts to resolve issues. Ensure verification of vendor accounts by reviewing the monthly vendor statements reconciliation. Audit employee expense reports and receipts per company "Travel and Expense Reimbursement policy" in Concur. Responsible for all Concur P-Cards and employee expense reports processing including auditing, approving, weekly reimbursements and monthly accruals. Provide timely responses to any questions related to the employee expense report reimbursement. Responsible for all aspects related to annual 1099 process.

Responsible for all Payroll accounting functions, processed payroll semi-monthly through ADP Workforce Now and maintain payroll records. Worked closely with HR and Managers for Payroll related inquiries. Worked closely with parent company on Payroll and month-end activities. Prepared and perform month-end journal entries including Payroll accrual, Payroll Tax accrual, Bonus accrual, Commission accrual, PTO accrual, and Contractors accrual. Monthly reconciliation of EE and ER benefits intercompany billings. Manage Concur reimbursements into QuickBooks. Perform month-end account reconciliation schedules and maintain the Month-End Recon file.

Responsible for Daily Cash Flow report for upper management. Managed Accounts Payable and resolved inquiries as necessary. Worked closely with all VPs prioritizing vendor payments to stay in budget. Generated and Maintained purchase orders and followed for closeout. Assisted with administrative support to VP of Finance. Performed online banking activities including ACHs, wire transfers, and reconciliation of all bank accounts monthly. Processed payroll semi-monthly through Trinet and maintained payroll records. Provided support to HR department in regards to benefits, payroll, unemployment, and terminations. Filed and maintained all financial and accounting records. Managed and reconciled all fulfillment house transactions with Sales, Inventory and Revenue. Managed and reconciled company credit cards with high volume receipts, approvals and payments. Responsible for month-end close journal entries and adjustments including depreciation of assets, prepaids, and accruals. Prepared month-end reports including Balance Sheet, Income Statement and Cash Flow reports.

Full-cycle Accounts Payable including matching, auditing, coding, processing, reconciling vendor statements, weekly payments processing, maintain vendor master files and accounting records. Process employees expense reports through Concur Solutions for weekly wire reimbursements. Generate and maintain purchase orders and follow for closeout. Banking activities including deposits and wire transfers. Manage and Reconcile company high volume credit card monthly with receipts, approvals and payments. Month-end account reconciliations. Assist in yearly audit reviews with external auditors. Assist with processing payroll through ADP Workforce, maintain payroll records. Provide support to HR department in maintaining files, records, new hires in ADPs HR module, benefits, terminations, exit interviews and verifications of employment including EDD.

Responsible for month-end close journal entries and adjustments including depreciation of assets, prepaids, and accruals. Fixed asset tracking for audit purposes and reconciliation of all bank accounts monthly. Notarized legal Company documents. Process payroll through Paychex, maintain payroll records in compliance with state, federal regulations, and established company policies. Tracks and resolves payroll errors. Complete payroll adjustments and corrections as necessary. Assist in all areas of Accounts Payable including cutting checks and resolving inquires as necessary. Assist with administrative support to CEO, CFO and VP of Finance. Provide support to HR department in regards to benefits, payroll, unemployment and workman's compensation claims, terminations and initial and exit interviews. Administer the pre-employment background verification process, determine hiring status of candidates and prepare and edit confidential employment agreements. Oversee and maintain the human resource files and records to ensure the records are accurately recorded with company policies, procedures. Prepare New Hire packages, perform Day1 Orientation with new employees and update new employee information into HRIS system. File and maintain all legal documents, financial and accounting records. Assist in yearly reviews with external auditors.

Responsible for customers aging of all Latin America, some domestic and some overseas accounts. Manage heavy invoice volume. Collections and reconciliation of past due balances. Review and release orders on credit hold base on customer status. Interface with customers, AR, Claims, Sales Operations, and Sale Reps. Regular reporting of problem issues to management.

Reconcile all bank accounts monthly. Assist with monthly close preparation with Journal entries and adjustments. Reconcile Petty Cash monthly. Review purchase Order entries. Train Order management staff for order entry and shipping transactions in Oracle. Back up for Order management (order entry and shipping). Accounts Receivable, review shipping documents with invoices, print invoices, apply cash receipts and make collection calls. Work close with Sales and Operations to resolve customer issues. Review and report customer credit status weekly to management. Enter RMAs in Oracle and follow up for closeout. Monthly reconcile accounts receivable sub-ledger.

Accounts Receivable tracking, aging, and collections. Accounts Payable, cutting checks and resolving vendor inquires. Generate and maintain purchase orders and follow for closeout. Processed payroll through ADP. Fixed Asset tracking for Audit purposes. Reconciliation of fulfillment house accounts. Sales tracking and reporting. All bank activities including deposits, wire transfers and bank reconciliation. Filed and maintain all legal documents. Maintain files of all financial and accounting records. Trained and managed temporary staff in accounting.

Accounts Receivable transactions, invoicing, Credits (RMAs, Price Protection, Mktg. Promos, Stock Rotation, etc.). Cash applications (wire transfers, checks, inter-company, and lockbox). Reconciliation of fulfillment house accounts.

Accounts Receivable transactions including invoices, credits, cash applications, sales graphs, aging, and collections. Accounts Payable, cut checks and resolved vendor inquiries. Assisted with administrative support to owner.