PURCHASING COORDINATOR Maintaining records of supplier information, contracts and other important documents. Keeping track of company’s inventory and ensuring correct amount of supplies have been ordered. Organizing and keeping track of all the information needed to complete the task. Communicating with suppliers, managers and other employees.  Conveying information clearly and answering questions effectively. Responsible for maintaining accurate and timely purchase order processing. Ensuring that all invoices are processed correctly and on time. Negotiating with vendors to get the best possible prices on materials or services. Coordinating purchasing activities with other departments within the company to ensure consistency in approach, terminology and implementation. Reviewing quotes from vendors to ensure that they meet all requirements and specifications of the job. Management of inventory levels by monitoring stock levels and ordering additional supplies when needed. Preparing purchase orders for all materials, equipment and other items needed for the company’s production process. Communicating with suppliers regarding orders and shipping schedules. Reviewing bids from potential new suppliers to determine if they would be a good fit for the company. Preparing reports on inventory levels and purchase activity to help management make business decisions. Completing and prioritizing multiple tasks given within a short period of time.EXECUTIVE ADMIN Administrative and personnel support operations which relate to the maintenance of personnel records, processing of all personnel actions, military correspondence, maintenance of files & records disposition. Answering and directing phone calls to relevant staff. Scheduling meetings and appointments. Taking notes and minutes in meetings. Ordering and taking stock of office supplies. Conducting safety inspection monthly. Checking monthly fire extinguishers and updating the tag. Checking all equipment and updating the tag. Uploading Headcounts of Breakfast, Lunch, Dinner and Night Dinner. (Except Sunday Counts as Brunch, Supper and Night Dinner) Clearing the POI machine at the finance after every four days and end of the month. Preparing Checklist for all the equipment. Making Calorie Cards (according to G4G) for all types of food items. Helping in the Serving line during Occasion Celebrations.