Martha Padgett Email & Phone Number

Greater Los Angeles Area

• Entered hours worked for field workers in timekeeping software on daily basis.
• Completed paperwork for laid-off and transferred field workers.
• Monitored and ordered office supplies for work site and field office.

Greater Los Angeles Area

• Scan hard copy confidential documents and convert into pdf file using Adobe Acrobat Pro.
• File pdf files into online secured database.
• Prepare materials and gift bags for executives for annual off-site Board of Directors’ meetings.

Pasadena, CA

• Effectively managed office expenses for position. During a five year period, achieved over $100,000 in cost savings; i.e., negotiated with vendors, detected billing errors and monitored budget requirements for after.
• Approved and managed orders of office supplies for entire bank; recommended alternatives for employees’ office supply needs; set up employees with new accounts and provided technical support to internal customers for.
• Reconciled invoice for various vendors by checking for inaccuracies; invoices compared against purchase orders by checking quantity of goods, price for each item and authorization by upper management..

Pasadena, CA

• Prepared check requests for lease and recurring payments.
• Verified receipts for Certificate of Insurance.
• Maintained Real Estate Manager ‘s database.

Pasadena, CA

• Tracked and coded invoices for multiple courier vendors.
• Confirmed internal cost center information on spreadsheet and prepared voucher uploads for Accounts Payable Department.
• Researched and investigated billing discrepancies; pursued appropriate resolutions.

Pasadena, CA

• Verified identification and completed I-9 Forms for new hires
• Reviewed termination paperwork and confirmed all procedures were completed prior to employee leaving company.
• Manually entered employees’ pay increases and other job changes per supervisor’s requests into PeopleSoft system; processed earnings distributions.

Pasadena, CA

• Tracked, coded and entered invoices in PeopleSoft billing system and performed other miscellaneous accounts payable duties.
• Provided legal expenses on monthly, quarterly and annual basis at the direction of department manager or senior management.
• Drafted policy and procedures for Billing Administrator’s job and revised as appropriate.
• Troubleshot discrepancies and resolved billing issues with law firms and Corporate Accounting Department.

Pasadena, CA

• Maintained and organized Legal Department files and updated directory as necessary.
• Drafted and edited policies for various procedures in department.
• Assisted with due diligence administrative tasks in connection with bank’s acquisition of new subsidiary.